Skip to main content
 

How to combine rows with same ID/name in Excel?

Author: Kelly Last Modified: 2020-09-09

For example, you have a table as below screenshot shown, and you need to combine rows with the order IDs, any ideas? Here, this article will introduce two solutions for you.


Combine rows with same ID/name by VBA

This method will introduce a VBA to quickly combine all rows with the same ID or name in the specified selection. Please do as follows:

1. Press Alt + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and then paste the VBA code into the Module window.

VBA: Combine Rows with the Same ID/name in Excel

Sub Consolidate_Rows()
Dim xRg As Range
Dim xRows As Long
Dim I As Long, J As Long, K As Long
On Error Resume Next
Set xRg = Application.InputBox("Select Range:", "Kutools For Excel", Selection.Address, , , , , 8)
Set xRg = Range(Intersect(xRg, ActiveSheet.UsedRange).Address)
If xRg Is Nothing Then Exit Sub
xRows = xRg.Rows.Count
For I = xRows To 2 Step -1
For J = 1 To I - 1
If xRg(I, 1).Value = xRg(J, 1).Value And J <> I Then
For K = 2 To xRg.Columns.Count
If xRg(J, K).Value <> "" Then
If xRg(I, K).Value = "" Then
xRg(I, K) = xRg(J, K).Value
Else
xRg(I, K) = xRg(I, K).Value & "," & xRg(J, K).Value
End If
End If
Next
xRg(J, 1).EntireRow.Delete
I = I - 1
J = J - 1
End If
Next
Next
ActiveSheet.UsedRange.Columns.AutoFit
End Sub

3. Press the F5 key or click the Run button to run this VBA.

4. In the popping out Kutools for Excel dialog box, please select the rows you will combine, and click the OK button. See screenshot:

Now you will see the rows in the specified range are combined with commas by the same ID. See screenshot:

Note: This VBA can only combine rows by the values in the first column. For example you want to combine rows by the same name, you must move the name column to the first column of the specified range.

Easily combine rows and calculate based on values in another column in Excel

Kutools for Excel’s Advanced Combine Rows utility can help you combine rows based on values in anohter column, and sum, count, average, etc. at the same time!


ad advanced combine rows 1

Combine rows with same ID/name by Kutools for Excel

If you have Kutools for Excel installed, you can apply its Advanced Combine Rows feature to quickly combine rows with the same ID or names in the specified range.

Kutools for Excel - Packed with over 300 essential tools for Excel. Enjoy permanently free AI features! Download now!

1. Select the rows you will combine, and click Kutools > Content > Advanced Combine Rows. See screenshot:

2. In the Advanced Combine Rows dialog box, please select the ID or name column you will combine by, click Primary Key, and then specify combination rules for other columns as you need.

In my case, (1) I select the Order ID column, and click Primary Key; (2) select the Date column, and click Calculate > Count; (3) select the Salesman column, and click Combine > Comma; (4) select the Amount column, and click Calculate > Sum. See screenshot:

3. Click the OK button.
Now you will see the selected rows are combined based on the order ID. See screenshot:


Related articles:

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup    Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar    Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells    Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...


Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!