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How to group and ungroup rows in protected worksheet?

As we all known, in a protected worksheet, there are many limitations for us to apply some operations. Such as, we can’t toggle between grouped and ungrouped data. Is there a way to group or ungroup rows in a protected worksheet?

Group and ungroup rows in a protected worksheet with VBA code

arrow blue right bubble Group and ungroup rows in a protected worksheet with VBA code

Maybe, there is no other good way to solve this problem but using a VBA code, please do as follows:

1. Activate your worksheet that you want to use, please make sure the worksheet is not protected yet.

2. Then hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Group and ungroup rows in a protected worksheet

Sub EnableOutlining()
'Update 20140603
Dim xWs As Worksheet
Set xWs = Application.ActiveSheet
Dim xPws As String
xPws = Application.InputBox("Password:", xTitleId, "", Type:=2)
xWs.Protect Password:=xPws, Userinterfaceonly:=True
xWs.EnableOutlining = True
End Sub

4. Then press F5 key to run this code, and a prompt box will pop out to remind you entering the password to protect the current worksheet. See screenshot:

doc-group-in-protected-sheet1

5. Then click OK, your worksheet has been protected, but you can expand and contract the outline symbols in this protected worksheet, see screenshot:

doc-group-in-protected-sheet1

Note: If your worksheet is protected already, this code will not work.

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Comments (32)
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Amandine
Amandine
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Hello,
Thanks for these explanations, it works well.
I have a file with 3 outline symbols.
I would like to enable the user to group and ungroup rows when clicking on the symbols 1 and 2,but to prevent him from ungrouping rows when clicking on the symbol 3.
Is there any way to achieve this ?
Thanks in advance
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chen
chen
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这样筛选功能不能用啊
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Belcrai
Belcrai
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Is there a way to get this to work on a shared workbook? - I need the track changes, Thanks
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msbnty@gmail.com
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f*ck, this stole my excel later and changed password privately
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Dean Fabella
Dean Fabella
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How To Group And Ungroup Rows and Columns In Protected Worksheet?
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Jorge
Jorge
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formidable
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EddieYeah
EddieYeah
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Someone might need this, I think I figured out how to make this work.

First, your code needs to be written in "ThisWorkbook" under Microsoft Excel Objects, as @peachyclean suggests.
Second, take the code that @Sravanthi wrote, and paste to the above mentioned location.

Sub Workbook_Open()
'Update 20140603
Dim xWs As Worksheet
Set xWs = Application.ActiveSheet
Dim xPws As String
xPws = "rfc" ''Application.InputBox("Password:", xTitleId, "", Type:=2)
xWs.Protect Password:=xPws, Userinterfaceonly:=True
xWs.EnableOutlining = True
End Sub

The thing is that you need to be on the sheet which you want to protect but allowing using grouping, and save the workbook and close, without protecting. Now if you open it, the macro starts automatically, it will make the sheet protected with the password "rfc". Now you can use the grouping, the sheet is protected.

For my solution, I've modified the password applied, so you can rewrite any password HERE:
xPws = "WRITEANYPASSWORDHERE" ''Application.InputBox("Password:", xTitleId, "", Type:=2)

Furthermore, I didn't want the to-be-protected sheet active when opening the file, therefore I've modified this part:
Set xWs = Application.ActiveSheet ->
Set xWs = Application.Worksheets("WRITEANYSHEET'SNAMEHERE")

Now it works like charm, sheet named 'WRITEANYSHEET'SNAMEHERE' is protected but the grouping applicable. On the long run, I think the problem will be that if I want to modify this file and keep the solution, I need to unprotect this sheet to make it work on the next opening. I guess you can write another macro to automatically unprotect when closing :)


I hope it helped.
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Bob C
Bob C     EddieYeah
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This string looked to be exactly what I needed, as I know nothing about VBA. I was able to get this to work initially but as was pointed out, once you close the spreadsheet and reopen it, it no longer works. I tried to write the code in "ThisWorkbook" as noted but I can't figure out how to do that. I can see "ThisWorkbook" but I don't know how to write in it. Every way I see to create a module, it creates a new module in a the separate "Modules" folder, outside of the "Microsoft Excel Objects" folder. Any suggestions on how to put this code in "ThisWorkbook" ?
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divya monga
divya monga     EddieYeah
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Hii.. this worked wonders. the only place where i am getting stuck now is that i need to do this for multiple sheets in the workbook. can u pls help with that.
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Denise
Denise
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do you have visuals for the VBA Code discussed 6 days ago to peachyclean about ThisWorkbook under Microsoft Objects instead of a new module. The functionality is lost when I go back into my workbook
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peachyclean
peachyclean
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To fix the issue of this not working in your file after you've closed it and opened it again, you have to paste the VBA code in "ThisWorkbook" under Microsoft Excel Objects instead of a new module. This will then automatically run the macro every time the file is opened.
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Susan
Susan
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I have gotten this code to work. But when I close and reopen I must go to the developer tab, select the macros button, select run and enter the password.

Is there a way to remove the password from the code OR a auto run code that will automatically run the this marco and enter the password?
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