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How to group and ungroup rows in protected worksheet?

As we all known, in a protected worksheet, there are many limitations for us to apply some operations. Such as, we can’t toggle between grouped and ungrouped data. Is there a way to group or ungroup rows in a protected worksheet?

Group and ungroup rows in a protected worksheet with VBA code


arrow blue right bubble Group and ungroup rows in a protected worksheet with VBA code


Maybe, there is no other good way to solve this problem but using a VBA code, please do as follows:

1. Activate your worksheet that you want to use, please make sure the worksheet is not protected yet.

2. Then hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Group and ungroup rows in a protected worksheet

Sub EnableOutlining()
'Update 20140603
Dim xWs As Worksheet
Set xWs = Application.ActiveSheet
Dim xPws As String
xPws = Application.InputBox("Password:", xTitleId, "", Type:=2)
xWs.Protect Password:=xPws, Userinterfaceonly:=True
xWs.EnableOutlining = True
End Sub

4. Then press F5 key to run this code, and a prompt box will pop out to remind you entering the password to protect the current worksheet. See screenshot:

doc-group-in-protected-sheet1

5. Then click OK, your worksheet has been protected, but you can expand and contract the outline symbols in this protected worksheet, see screenshot:

doc-group-in-protected-sheet1

Note: If your worksheet is protected already, this code will not work.


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  • To post as a guest, your comment is unpublished.
    Dean Fabella · 1 months ago
    How To Group And Ungroup Rows and Columns In Protected Worksheet?
  • To post as a guest, your comment is unpublished.
    Jorge · 3 months ago
    formidable
  • To post as a guest, your comment is unpublished.
    EddieYeah · 4 months ago
    Someone might need this, I think I figured out how to make this work.

    First, your code needs to be written in "ThisWorkbook" under Microsoft Excel Objects, as @peachyclean suggests.
    Second, take the code that @Sravanthi wrote, and paste to the above mentioned location.

    Sub Workbook_Open()
    'Update 20140603
    Dim xWs As Worksheet
    Set xWs = Application.ActiveSheet
    Dim xPws As String
    xPws = "rfc" ''Application.InputBox("Password:", xTitleId, "", Type:=2)
    xWs.Protect Password:=xPws, Userinterfaceonly:=True
    xWs.EnableOutlining = True
    End Sub

    The thing is that you need to be on the sheet which you want to protect but allowing using grouping, and save the workbook and close, without protecting. Now if you open it, the macro starts automatically, it will make the sheet protected with the password "rfc". Now you can use the grouping, the sheet is protected.

    For my solution, I've modified the password applied, so you can rewrite any password HERE:
    xPws = "WRITEANYPASSWORDHERE" ''Application.InputBox("Password:", xTitleId, "", Type:=2)

    Furthermore, I didn't want the to-be-protected sheet active when opening the file, therefore I've modified this part:
    Set xWs = Application.ActiveSheet ->
    Set xWs = Application.Worksheets("WRITEANYSHEET'SNAMEHERE")

    Now it works like charm, sheet named 'WRITEANYSHEET'SNAMEHERE' is protected but the grouping applicable. On the long run, I think the problem will be that if I want to modify this file and keep the solution, I need to unprotect this sheet to make it work on the next opening. I guess you can write another macro to automatically unprotect when closing :)


    I hope it helped.
  • To post as a guest, your comment is unpublished.
    Denise · 1 years ago
    do you have visuals for the VBA Code discussed 6 days ago to peachyclean about ThisWorkbook under Microsoft Objects instead of a new module. The functionality is lost when I go back into my workbook
  • To post as a guest, your comment is unpublished.
    peachyclean · 1 years ago
    To fix the issue of this not working in your file after you've closed it and opened it again, you have to paste the VBA code in "ThisWorkbook" under Microsoft Excel Objects instead of a new module. This will then automatically run the macro every time the file is opened.