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How to allow certain users to edit cells range in Excel?

Author: Sun Last Modified: 2014-07-09

In general, a protected workbook cannot be edited by others unless they have the password. But sometimes, you may allow certain users to edit a cells range of the protected workbook. Now, following this tutorial, you can get this operation done in Excel.

Allow certain users to edit cells range


arrow blue right bubble Allow certain users to edit cells range

Before you allow certain users to edit the range of cells, you should make sure that the workbook has not been protected.

1. Open the worksheet you want certain users to edit cells range, and click Review > Allow Users to Edit Ranges. See screenshot:

doc-allow-certain-users-1

2. In the Allow Users to Edit Ranges dialog, click New button. See screenshot:

doc-allow-certain-users-2

3. Then a New Range dialog pops out, and type the name for the range can be edited in the Title text box, and select the range by click the Collapse dialog button, and enter the password into the Range password dialog.(Note: If you do not enter the password, anyone can edit the range.) See screenshot:

doc-allow-certain-users-3

4. Click Permissions. A Permissions for Rang1(Range1 is the name you type into the Title text box in the step 3) dialog pops out, click Add to open Select Users or Groups dialog, and then type the user’s name you will allow to edit the range. See screenshots:

doc-allow-certain-users-4

Tip: If the name you typed can’t be found, please click the Advanced button in the Select Users or Groups dialog firstly, secondly click the Find Now button in the new dialog, next click to highlight a user or user group from the Search Results box, and then click the OK button. See screen shot below:

doc-allow-certain-users-5

5. Then click OK to close Select Users or Groups dialog, and you can see the user name has been added into the Permissions for Range1 dialog, and you can define whether this user needs the password to edit the range or not. See screenshot:

doc-allow-certain-users-6

6. Click OK > OK, then a dialog pops out for you to reenter the password for confirm. See screenshot:

doc-allow-certain-users-7

7. Click OK to close the dialog, then it will come back to Allow Users to Edit Ranges dialog, and you can click Protect Sheet to protect the sheet, or you can close it by clicking OK.

doc-allow-certain-users-8


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Comments (4)
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This comment was minimized by the moderator on the site
Following your guidelines, I have created multiple 'ranges' for various parts of the sheet.

only the first one works

Why is this?

Please advise
This comment was minimized by the moderator on the site
Hi, I have tried to allow user to edit multiple ranges, all works. Please remember to unprotect the workbook before you adding ranges to allow users edit.
This comment was minimized by the moderator on the site
I there anyone that knows how to do this process with a Macro?
This comment was minimized by the moderator on the site
it will not honor the need for the password USING 2013
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