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How to prevent deleting rows or columns in a shared unprotected workbook?

Author: Sun Last Modified: 2022-12-21

When you share a workbook to others, how can you prevent others from deleting the columns or rows of your shared workbook without protecting the workbook? Here I find a VBA code that can prevent others from deleting the columns and rows in a shared workbook.

Prevent deleting rows or columns in a shared workbook with VBA


arrow blue right bubble Prevent deleting rows or columns in a shared workbook with VBA

1. Press Alt + F11 to open a Microsoft Visual Basic for Application window.

2. Click Insert > Module to open a Module window, then copy the following VBA to the window.

VBA: Prevent deleting rows or columns.

Sub StopDeleteRowCols()
'Updateby20221221
Dim xBarControl As CommandBarControl
Application.OnKey "^{-}", ""
For Each xBarControl In Application.CommandBars.FindControls(ID:=293)
    xBarControl.Enabled = False
Next
For Each xBarControl In Application.CommandBars.FindControls(ID:=294)
    xBarControl.Enabled = False
Next
End Sub

3. Click Run button or F5 key on the keyboard to run this code.

Then when others right click to delete selected columns or rows, the Delete option cannot be applied in the context menu. See screenshot:

doc-disable-delete-row-column-1

Also, it prevent users to use shortcut Ctrl + - keys to delete rows or columns.

Note:

(1) If you have shared your workbook with Review > Share Workbook, you can’t add any VBA macros any longer. Therefore, you’d better add the VBA before sharing the workbook.

(2) This VBA will disable the Delete in the context menu in all workbooks when you right click selected columns or rows.

(3) To restore the Delete in the context menu, please replace both False with True in the VBA above, and run the VBA again.

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Comments (7)
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This comment was minimized by the moderator on the site
Está genial el código! Gracias! Pero esto no bloquea el poder eliminar la fila haciendo CTRL- .....
Sabrías cómo poder bloquearlo también?

Gracias!
This comment was minimized by the moderator on the site
Hi, I have updated the code in the article, you can try again, now it prevent the shortcuts and the delete command.
This comment was minimized by the moderator on the site
Bonjour

Je n'arrive plus à supprimer le fait de supprimer des lignes maintenant que j'ai créer ce code VBA.
Comment se traduit "les Vetitables" en français j'ai essayé "true" mais ça ne fonctionne pas

Merci de votre réponse
This comment was minimized by the moderator on the site
Sorry, Sand, I do not understand French.
This comment was minimized by the moderator on the site
Nice piece of code, but it doesn't prevent the user from using {ctrl} - to delete rows...
This comment was minimized by the moderator on the site
Vba code to disable delete, cut and insert option in Excel hoe ribbon
This comment was minimized by the moderator on the site
Can you Please share the vba code to disable Cut,Insert and Delete option in Home ribbon??? However i know thw vba code to disable it through right click and keyboard. But here i need code to disable cut, insert and delet option in excel home ribbon.
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