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How to filter cells with comments in Excel?

Author Xiaoyang Last modified

It is common for us to insert comments in worksheet which we can mark some important information or details. But, in certain condition, we would like to filter only the rows that contain comments and put them together for easily viewing. The Filter feature in Excel is not available for us to solve this job directly. In this article, you will learn how to filter cells with comments in Excel.

Filter cells with comments by creating a helper column

arrow blue right bubble Filter cells with comments by creating a helper column

To filter the commented rows only, you can identify the comment cells with User Defined Function first and then apply the Filter function.

1. Hold down the Alt + F11 keys in Excel, and it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following macro in the Module Window.

VBA code: Identify the cells which contain comments

Function HasComment(r As Range)
'Update 20140718
    Application.Volatile True
    HasComment = Not r.Comment Is Nothing
End Function

3. Then save the code and close the Module window, and go back to the worksheet, enter this formula =HasComment(B2) into a blank cell next to the comment cell,(B2 contains the value that you want to use) see screenshot:

enter formula to indentify the comment cell

4. And then drag the fill handle to the range cells that you want to apply this formula, and you will get TRUE or FALSE in the cells, TRUE stands for the cells which have comments and FALSE indicates no comments.

5. After identifying the comment cells, select the data range and then click Data > Filter, see screenshot:

go to filter feature

6. Then click the drop down arrow beside the helper column, check TRUE option only, see screenshot:

check true from the filter menu

7. And click OK button, then the comment rows have been filtered out as following screenshot shown:

filter all cells with commnets

8. At last, you can delete the contents of column C as you need.

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