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How to filter cells with comments in Excel?

It is common for us to insert comments in worksheet which we can mark some important information or details. But, in certain condition, we would like to filter only the rows that contain comments and put them together for easily viewing. The Filter feature in Excel is not available for us to solve this job directly. In this article, you will learn how to filter cells with comments in Excel.

Filter cells with comments by creating a helper column

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arrow blue right bubble Filter cells with comments by creating a helper column

To filter the commented rows only, you can identify the comment cells with User Defined Function first and then apply the Filter function.

1. Hold down the Alt + F11 keys in Excel, and it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following macro in the Module Window.

VBA code: Identify the cells which contain comments

Function HasComment(r As Range)
'Update 20140718
    Application.Volatile True
    HasComment = Not r.Comment Is Nothing
End Function

3. Then save the code and close the Module window, and go back to the worksheet, enter this formula =HasComment(B2) into a blank cell next to the comment cell,(B2 contains the value that you want to use) see screenshot:

doc-filter-comments-1

4. And then drag the fill handle to the range cells that you want to apply this formula, and you will get TRUE or FALSE in the cells, TRUE stands for the cells which have comments and FALSE indicates no comments.

5. After identifying the comment cells, select the data range and then click Data > Filter, see screenshot:

doc-filter-comments-1

6. Then click the drop down arrow beside the helper column, check TRUE option only, see screenshot:

doc-filter-comments-1

7. And click OK button, then the comment rows have been filtered out as following screenshot shown:

doc-filter-comments-1

8. At last, you can delete the contents of column C as you need.


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Comments (8)
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This comment was minimized by the moderator on the site
Amazing solution to a problem. Loved it.
This comment was minimized by the moderator on the site
I would like to know how does the "HasComment = Not r.Comment Is Nothing" part works. Thanks!
This comment was minimized by the moderator on the site
Gracias por este aporte, muy recomendado esta página.
This comment was minimized by the moderator on the site
Maravilhoso!!!!!! Obrigado!!!!
This comment was minimized by the moderator on the site
Me sale todo falso a que se debe
This comment was minimized by the moderator on the site
Hello Marcela,

Glad to help. May I know whether the Excel version you are using is Microsoft Excel 365, which can be different from other versions of Excel?

If it is Microsoft Excel 365, then I know what leads to the problem. In Microsoft Excel 365, Notes replaced the Comments in other versions of Excel. So change your comments to notes, then the returned values will be TRUEs. Please have a try. Looking forward to your reply.

Sincerely,
Mandy
This comment was minimized by the moderator on the site
I am using Excel 365 and tried using Notes instead of Comments and I get #NAME?. When I try comments, I get all False. I confirmed that my cells have Comments and not Notes in the cells. What am I doing wrong?
This comment was minimized by the moderator on the site
Hello, Annie
In Excel 365, you can see the note is shown as below screenshot:
https://www.extendoffice.com/images/stories/comments/comment-skyyang/doc-comment-note-1.png

And the comment is shown as this:
https://www.extendoffice.com/images/stories/comments/comment-skyyang/doc-comment-note-2.png

So, if there are notes in your worksheet, you just use the code in this article and don't change any thing, then apply the formula you will get the correct results as below:
https://www.extendoffice.com/images/stories/comments/comment-skyyang/doc-comment-note-3.png

Please try, hope it can help you!
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