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How to insert same text in every other row in Excel?

Author Siluvia Last modified

In this article, we will show you how to insert same text in every other row in Excel. Read on for more details.

Insert same text in every one row with VBA code
Insert same text in every other row with Kutools for Excel

Insert same text in every one row with VBA code

Suppose you want to insert the text “Name”, “Data” and “Score” in every other row within a specified range, as shown in the screenshot below. Please try the following VBA code.

A screenshot of sample data to insert specific text in every other row

1. In the worksheet, press Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Application window.

2. Click Insert > Module. See screenshot:

A screenshot of the Insert Module option in the VBA editor

3. Copy and paste below VBA code into the Code editor.

VBA code: insert same text in every one row in Excel

Sub inserttexteveryonerow()
	Dim Last As Integer
	Dim emptyRow As Integer
	Last = Range("A" & Rows.Count).End(xlUp).Row
	For emptyRow = Last To 2 Step - 1
		If Not Cells(emptyRow, 1).Value = "" Then
			Rows(emptyRow).Resize(1).Insert
			Range(Cells(emptyRow, "A"), Cells(emptyRow, "C")).Value = Array("Name", "Date", "Sore")
		End If
	Next emptyRow
End Sub

Notes: In the above code:

1. Your data should be started from the first row in the worksheet.
2. Please change the texts of “Name”, “Data” and “Score” to the texts you need.
3. The letter A and C indicate the cell range where you want to insert the specific text.
4. Press the F5 key to run the code. And you can see the specified texts are added in every one row in your worksheet.

Insert same text in every other row with Kutools for Excel

With the above code, you can just insert text in every one row. How about insert text in every n row in Excel? In this section, we will show you the Insert Titles rows utility of Kutools for Excel. With this utility, inserting text in every nth row becomes easy.

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1. Click Kutools > Insert > Insert Titles Rows to enable this utility.

A screenshot of the Insert Titles Rows option in Kutools tab on the ribbon

2. In the Insert Titles Rows dialog box, you need to:

1). Select the range of the texts you want to insert to every n row in the Title range box;
2). Select the range you need to insert texts to in the Insert range box;
3). Specify the interval row number in the Interval rows box. If you want to insert text in every one row, please enter 1 in the box, and for every n row, please enter n in the box;
4). Click the OK button.

A screenshot of the Insert Titles Rows dialog box

Now the specified text is inserted in every n row in the selected range.

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