Tip: Other languages are Google-Translated. You can visit the English version of this link.
Log in
x
or
x
x
Register
x

or

How to replace multiple spaces with single space from cells in Excel?

doc replace multiple spaces 1

Supposing I have a list of text strings which contains multiple spaces, now, I need to replace these spaces with a single space among the text strings to separate the words as following screenshot shown. How could I replace the multiple spaces with single one at once without remove them one by one?

Replace multiple spaces with single space by using formula

Replace multiple spaces with single space by using VBA code

Replace multiple spaces with single space by using Kutools for Excel


Remove Spaces between letters and words:

Kutools for Excel’s Remove Spaces utility can help you remove several types of spaces, such as remove all leading spaces, trailing spaces, all spaces and so on.

doc remove spaces

Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Download and free trial Now!


Replace multiple spaces with single space by using formula


In Excel, the normal Find and Replace feature may not work well for us to solve this problem, so we, can apply a simple formula to deal with it. Please do as this:

1. Enter this formula: =TRIM(SUBSTITUTE(A2,CHAR(32)," ")) into a blank cell besides your cell value, see screenshot:

doc replace multiple spaces 2

2. Then press Enter key to get the result, and select cell B2, then drag the fill handle over to the range cells that you want to apply this formula, and all the extra spaces have been removed from the text strings and only one single space will be kept among the text. See screenshot:

doc replace multiple spaces 3


Replace multiple spaces with single space by using VBA code

If you are interested in the VBA code, I can create a code for you to replace multiple spaces with single one, please do as follows:

1. Please hold down ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Then click Insert > Module, and paste the following code in the Module Window.

VBA code: Replace multiple spaces with singe space

Sub replace_multiplespaces()
'Updateby20150602
Dim x As Range
Dim Workx As Range
On Error Resume Next
xTitleId = "KutoolsforExcel"
Set Workx = Application.Selection
Set Workx = Application.InputBox("Range", xTitleId, Workx.Address, Type:=8)
    For Each x In Workx
        x = WorksheetFunction.Trim(x)
    Next x
End Sub

3. Then press F5 key to run this code, and a prompt box will pop out to remind you selecting the data range that you want to remove the extra spaces, see screenshot:

doc replace multiple spaces 4

4. And then click OK button, all excess spaces have been replaced with single space among the text.


Replace multiple spaces with single space by using Kutools for Excel

If you have other types of spaces need to be removed, such as removing the leading spaces, trailing spaces, all spaces of the text, I will recommend a powerful tool --Kutools for Excel, with its Remove Spaces utility, you can remove any spaces as you need, such as leading space, trailing spaces, all spaces...

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days

After installing Kutools for Excel, please do as follows:

1. Select the data range that you want to remove the extra spaces.

2. Click Kutools > Text > Remove Spaces, see screenshot:

doc replace multiple spaces 5 5

3. In the Remove Spaces dialog box, choose All excess spaces from the Spaces Type section, and you can view the result from the Preview pane, see screenshot:

doc replace multiple spaces 6

4. And then click Ok or Apply button, all extra spaces have been removed from the cell and only leave a single space among the text.

Click to know more about this Remove Spaces feature.

Click to Download Kutools for Excel and free trial Now!


Demo: Replace multiple spaces with single space by using Kutools for Excel

Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Download and free trial Now!


Recommended Productivity Tools

Ribbon of Excel (with Kutools for Excel installed)

300+ Advanced Features Increase Your Productivity by 71%, and Help You To Stand Out From Crowd!

Would you like to complete your daily work quickly and perfectly? Kutools For Excel brings 300+ cool and powerful advanced features (Combine workbooks, sum by color, split cell contents, convert date, and so on...) for 1500+ work scenarios, helps you solve 82% Excel problems.

  •  Deal with all complicated tasks in seconds, help to enhance your work ability, get success from the fierce competition, and never worry about being fired.
  •  Save a lot of work time, leave much time for you to love and care the family and enjoy a comfortable life now.
  •  Reduce thousands of keyboard and mouse clicks every day, relieve your tired eyes and hands, and give you a healthy body.
  •  Become an Excel expert in 3 minutes, and get admiring glance from your colleagues or friends.
  •  No longer need to remember any painful formulas and VBA codes, have a relaxing and pleasant mind, give you a thrill you've never had before.
  •  Spend only $39, but worth than $4000 training of others. Being used by 110,000 elites and 300+ well-known companies.
  •  60-day unlimited free trial. 60-day money back guarantee. Free upgrade and support for 2 years. Buy once, use forever.
  •  Change the way you work now, and give you a better life immediately!

Office Tab Brings Efficient And Handy Tabs to Office (include Excel), Just Like Chrome, Firefox, And New IE

  • Increases your productivity by 50% when viewing and editing multiple documents.
  • Reduce hundreds of mouse clicks for you every day, say goodbye to mouse hand.
  • Open and create documents in new tabs of same window, rather than in new windows.
  • Help you work faster and easily stand out from the crowd! One second to switch between dozens of open documents!
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Alan Elston · 2 years ago
    Hi
    Thanks for a useful Blog. It helped me get the answer I was looking for.
    _................

    I was just wondering if this is acceptable and correct for removing Replace Multiple Spaces With Single Space From Cells:

    Taking your example,

    Formal to be dragged down:
    =Trim(A2)
    ( I do not understand why you have SUBSTITUTE(A2,CHAR(32)," ") instead of just A2 ??? )
    It appear to give the correct results.

    _.....
    Here is one way I would do it using VBA
    Sub TrimRange()
    Let Range("B2:B9").Value = Evaluate("=If({1},TRIM(" & Range("A2:A9").Address & "))")
    End Sub

    Alan