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How to count all cells except a specific value in Excel?

doc count except 1

If you have the word “Apple” scattered among a list of values, now, you just want to count the number of cells which are not “Apple” to get the following result. In this article, I will introduce some methods to solve this task in Excel.

Count all cells except a specific value with formula

Count all cells except a specific value with Kutools for Excel



In fact, the Countif function can help you to count all cells but a specific word. Please do as follows:

Enter this formula: =COUNTIF(A1:A16,"<>Apple") into a blank cell where you want to output the result, and press Enter key to display the calculation, see screenshot:

doc count except 2

Tips: In the above formula: A2:A16 is the cells range that you want to count, and Apple is the specific word you need to exclude. Please change them to your need.


Kutools for Excel’s Select Specific cells utility can help you to select and count the cells ignoring a specific word as quickly as you can.

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After installing Kutools for Excel, please do as follows:( Download and free trial Kutools for Excel Now! )

1. Select the cells that you want to count.

2. Then click Kutools > Select > Select Specific Cells, see screenshot:

doc count except 3

3. In the Select Specific Cells dialog box, select Cell under the Selection type, then choose Does not equal from the Specific type drop down list, and enter the text to exclude when counting, see screenshot:

doc count except 4

4. Then click Ok or Apply, all cells except the specific word you typed in the textbox are selected and counted as following screenshot shown:

doc count except 5

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