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How to count all cells except a specific value in Excel?

Author Xiaoyang Last modified
A screenshot of an Excel sheet with cells containing the word Apple among other values

If you have a list of values where the word "Apple" appears multiple times, and you need to count only the cells that do not contain "Apple," Excel provides simple solutions to accomplish this. In this article, we will explore different methods to count all cells except a specific value.

Count all cells except a specific value with formula

Count all cells except a specific value with Kutools for Excel

Count all cells except a specific value with formula

In fact, the Countif function can help you to count all cells but a specific word. Please do as follows:

Enter this formula: =COUNTIF(A1:A16,"<>Apple") into a blank cell where you want to output the result, and press Enter key to display the calculation, see screenshot:

A screenshot showing the COUNTIF formula result for excluding a specific value in Excel

Tips: In the above formula: A2:A16 is the cell range that you want to count, and Apple is the specific word you need to exclude. Please change them to your needs.

Count all cells except a specific value with Kutools for Excel

Kutools for Excelā€™s Select Specific cells utility can help you to select and count the cells ignoring a specific word as quickly as you can.

Kutools for Excel offers over 300 advanced features to streamline complex tasks, boosting creativity and efficiency. Itegarate with AI capabilities, Kutools automates tasks with precision, making data management effortless. Detailed information of Kutools for Excel...         Free trial...

1. Select the cells that you want to count.

2. Then click Kutools > Select > Select Specific Cells, see screenshot:

A screenshot showing the Select Specific Cells option under the Kutools tab in Excel

3. In the Select Specific Cells dialog box, select Cell under the Selection type, then choose Does not equal from the Specific type drop down list, and enter the text to exclude when counting, see screenshot:

A screenshot of the Select Specific Cells dialog box

4. Then click Ok or Apply, all cells except the specific word you typed in the textbox are selected and counted as following screenshot shown:

A screenshot showing selected cells in Excel that do not contain the specific value

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Demo: Count all cells except a specific value with Kutools for Excel

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