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 How to send email to multiple recipients in a list from Excel via Outlook?

Author Xiaoyang Last modified

If you have multiple email addresses in a column of worksheet, and now, you want to send an email to this list of recipients from Excel directly without opening the Outlook. This article, I will talk about how to send email to multiple recipients from Excel at the same time.

Send email to multiple recipients from Excel with VBA code

Send email to multiple recipients with current workbook as attachment by using VBA code


Send email to multiple recipients from Excel with VBA code

You can use a VBA code to send message to multiple recipients at once, please do as follows:

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Send email to multiple recipients

Sub sendmultiple()
'updateby Extendoffice
    Dim xOTApp As Object
    Dim xMItem As Object
    Dim xCell As Range
    Dim xRg As Range
    Dim xEmailAddr As String
    Dim xTxt As String
    On Error Resume Next
    xTxt = ActiveWindow.RangeSelection.Address
    Set xRg = Application.InputBox("Please select the addresses list:", "Kutools for Excel", xTxt, , , , , 8)
    If xRg Is Nothing Then Exit Sub
    Set xOTApp = CreateObject("Outlook.Application")
    For Each xCell In xRg
        If xCell.Value Like "*@*" Then
            If xEmailAddr = "" Then
                xEmailAddr = xCell.Value
            Else
                xEmailAddr = xEmailAddr & ";" & xCell.Value
            End If
        End If
    Next
    Set xMItem = xOTApp.CreateItem(0)
    With xMItem
        .To = xEmailAddr
        .Display
    End With
End Sub

3. And then press F5 key to execute this code, a prompt box will pop out to remind you selecting the addresses list, see screenshot:

a screenshot of selecting the email addresses list after running the code

4. Then click OK, and an Outlook Message window is displayed, you can see all the selected email addresses have been added into the To field, and then you can enter the subject and compose your message, see screenshot:

a screenshot of a created email with all selected email addresses listed in the To field

5. After finishing the message, please click Send button, and this message will be sent to these recipients in your worksheet list.


Send personalized emails to multiple recipients with different attachments:

With Kutools for Excel's Send Emails feature, you can quickly send personalized emails to multiple recipients with different attachments from Excel via Outlook as you need. At the same time, you can CC or Bcc the messages to a specific person as well. Click to download Kutools for Excel!

a screenshot of using the Send Emails feature of Kutools to easily send personalized emails to multiple recipients with different attachments


Send email to multiple recipients with current workbook as attachment by using VBA code

If you need to send a message to multiple recipients with current workbook as attachment, you can apply the following VBA code.

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Send email to multiple recipients with current workbook as attachment

Sub EmailAttachmentRecipients()
'updateby Extendoffice
    Dim xOutlook As Object
    Dim xMailItem As Object
    Dim xRg As Range
    Dim xCell As Range
    Dim xEmailAddr As String
    Dim xTxt As String
    On Error Resume Next
    xTxt = ActiveWindow.RangeSelection.Address
    Set xRg = Application.InputBox("Please select the arresses list:", "Kutools for Excel", xTxt, , , , , 8)
    If xRg Is Nothing Then Exit Sub
    Set xOutlook = CreateObject("Outlook.Application")
    Set xMailItem = xOutlook.CreateItem(0)
    For Each xCell In xRg
        If xCell.Value Like "*@*" Then
            If xEmailAddr = "" Then
                xEmailAddr = xCell.Value
            Else
                xEmailAddr = xEmailAddr & ";" & xCell.Value
            End If
        End If
    Next
    With xMailItem
        .To = xEmailAddr
        .CC = ""
        .Subject = ""
        .Body = ""
        .Attachments.Add ActiveWorkbook.FullName
        .Display
    End With
    Set xOutlook = Nothing
    Set xMailItem = Nothing
End Sub

3. After pasting the code, press F5 key to run this code, and a prompt box is popped out to remind you selecting the addresses you want to send message to, see screenshot:

a screenshot of selecting the email addresses list after running the second VBA code

4. Then click OK button, and an Outlook Message window is displayed, all the email addresses have been added into the To field, and your current workbook has been inserted as attachment too, and then you can enter the subject and compose your message, see screenshot:

a screenshot of a created email with all selected email addresses listed in the To field and the current workbook as attachment

5. Then click Send button to send this message to the list of recipients with the current workbook as attachment.


Related article:

How to send personalized mass emails to a list from Excel via Outlook?


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