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 How to auto increment cell value after each printing?

Author: Xiaoyang Last Modified: 2020-06-03

Supposing, I have a worksheet page needed to be printed 100 copies, the cell A1 is the check number Company-001, now, I would like the number will increase by 1 after every printout. That means when I print the second copy, the number will be increased to Company-002 automatically, the third copy, the number will be Company-003…one hundred copy, the number will be Company-100. Is there any trick to solve this problem in Excel quickly and possibly?

Auto increment cell value after each printing with VBA code

arrow blue right bubble Auto increment cell value after each printing with VBA code

Normally, there is no direct way for you to solve this task in Excel, but, here, I will create a VBA code to deal with it.

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Auto increment cell value after each printing:

Sub IncrementPrint()
'updateby Extendoffice
    Dim xCount As Variant
    Dim xScreen As Boolean
    Dim I As Long
    On Error Resume Next
LInput:
    xCount = Application.InputBox("Please enter the number of copies you want to print:", "Kutools for Excel")
    If TypeName(xCount) = "Boolean" Then Exit Sub
    If (xCount = "") Or (Not IsNumeric(xCount)) Or (xCount < 1) Then
        MsgBox "error entered, please enter again", vbInformation, "Kutools for Excel"
        GoTo LInput
    Else
        xScreen = Application.ScreenUpdating
        Application.ScreenUpdating = False
        For I = 1 To xCount
            ActiveSheet.Range("A1").Value = " Company-00" & I
            ActiveSheet.PrintOut
        Next
        ActiveSheet.Range("A1").ClearContents
        Application.ScreenUpdating = xScreen
    End If
End Sub

3. Then press F5 key to run this code, and a prompt box is popped out to remind you enter the number of copies that you want to print the current worksheet, see screenshot:

doc increment when printting 1

4. Click OK button, and your current worksheet is printing now, and at the same time, the printed worksheets are numbered Company-001, Company-002, Company-003…in cell A1 as you need.

Note: In the above code, the cell A1 will be inserted the sequence numbers that you ordered, and the original cell value in A1 will be cleared. And “Company-00” is the sequence number, you can change them to your need.

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Comments (53)
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Itsaso
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Hi!

I hope someone can help me. I need the code to remember the last serial number it printed. For my process, I am printing labels one by one, and instead o manually entering the number, I want the excel sheet to remember the last code, and print that code +1.

Thanks!
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MD KS SHADIN
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I need serial numbers like IA1-01,03,05,07...........pls help me
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erick
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This comment was minimized by the moderator on the site
How would I add code to print duplex on the VBA below. thanks in advance.

Sub IncrementPrint()
'updateby Extendoffice
Dim xCount As Variant
Dim xScreen As Boolean
Dim I As Long
On Error Resume Next
LInput:
xCount = Application.InputBox("Please enter the number of copies you want to print:", "Kutools for Excel")
If TypeName(xCount) = "Boolean" Then Exit Sub
If (xCount = "") Or (Not IsNumeric(xCount)) Or (xCount < 1) Then
MsgBox "error entered, please enter again", vbInformation, "Kutools for Excel"
GoTo LInput
Else
xScreen = Application.ScreenUpdating
Application.ScreenUpdating = False
For I = 1 To xCount
ActiveSheet.Range("B2").Value = "0" & I
ActiveSheet.PrintOut
Next
ActiveSheet.Range("B2").ClearContents
Application.ScreenUpdating = xScreen
End If
End Sub

Sub IncrementPrint_Reinstall()
Dim xMNWS As Worksheet
On Error GoTo EMarkNumberSheet
Set xMNWS = Sheets("IncrementPrint_MarkNumberSheet")
EMarkNumberSheet:
If Not xMNWS Is Nothing Then
Application.DisplayAlerts = False
xMNWS.Visible = xlSheetHidden
xMNWS.Delete
Application.DisplayAlerts = True
End If
End Sub
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Tony
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你好，如我要打印 由C001 - C010，但打卯出來後，第10份都變成 C0010， 請問如何解決
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skyyang
skyyang     Tony
This comment was minimized by the moderator on the site
Hello, Tony,
To solve your problem, please apply the below VBA code:
Sub IncrementPrint_Num()
'Updateby Extendoffice
Dim xCount As Variant
Dim xScreen As Boolean
Dim I As Long
Dim xStr As String
Dim xInt As Integer
On Error Resume Next
xStr = "Company-" 'prefix text
xInt = 0   'start number
LInput:
xCount = Application.InputBox("Please enter the number of copies you want to print:", "Kutools for Excel")
If TypeName(xCount) = "Boolean" Then Exit Sub
If (xCount = "") Or (Not IsNumeric(xCount)) Or (xCount < 1) Then
MsgBox "error entered, please enter again", vbInformation, "Kutools for Excel"
GoTo LInput
Else
xScreen = Application.ScreenUpdating
Application.ScreenUpdating = False
For I = 1 To xCount
xInt = xInt + 1
If xInt < 10 Then
    ActiveSheet.Range("A1").Value = xStr & "00" & xInt
ElseIf xInt > 9 And xInt < 100 Then
    ActiveSheet.Range("A1").Value = xStr & "0" & xInt
Else
    ActiveSheet.Range("A1").Value = xStr & xInt
End If
ActiveSheet.PrintOut
Next
ActiveSheet.Range("A1").ClearContents
Application.ScreenUpdating = xScreen
End If
End Sub

Please try, hope it can help you!
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Megan
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Hello,

Is there a way that you can code pressing the enter button after each number change?

Thank you in advance
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