Skip to main content

Kutools for Office — One Suite. Five Tools. Get More Done.

How to calculate hours worked and minus lunch time in Excel?

Author Xiaoyang Last modified

As a company employee, we need punch in and punch out every work day, counting the total worked time and minus the lunch time of a day can help to calculate salary according to the time. For example, I have the following daily attendance record which contains log in, log out and lunch start, lunch end times in a worksheet, now, I want to calculate the total hours worked but minus lunch time each day. To finish this job, I can introduce some formulas for you.

calculate hours worked and minus lunch time

Calculate hours worked and minus lunch time with formulas

arrow blue right bubble Calculate hours worked and minus lunch time with formulas

The following formulas can help you to calculate worked time a day based on the time records.

1. Enter this formula: =SUM((C2-B2)+(E2-D2))*24 into a blank cell beside your time record cells, F2, for instance, see screenshot:

Note: In the above formula: C2 is the lunch start time, B2 is the log in time, E2 indicates the log out time and D2 is the lunch end time. You can change the references based on your need.

Calculate hours worked and minus lunch time with

2. Then drag the fill handle down to the cells that you want to apply this formula, and all the total hours worked excluding the lunch time are calculated at once. See screenshot:

drag and fill the formula to other cells

Tips: If there are log in, log out time record and fixed lunch time, (such as one hour and thirty minutes), you can apply this simple formula: =D2-B2-C2 to calculate the worked hours a day. See screenshot:

another formula to get the result if there is fixed lunch time

a screenshot of kutools for excel ai

Unlock Excel Magic with Kutools AI

  • Smart Execution: Perform cell operations, analyze data, and create charts—all driven by simple commands.
  • Custom Formulas: Generate tailored formulas to streamline your workflows.
  • VBA Coding: Write and implement VBA code effortlessly.
  • Formula Interpretation: Understand complex formulas with ease.
  • Text Translation: Break language barriers within your spreadsheets.
Enhance your Excel capabilities with AI-powered tools. Download Now and experience efficiency like never before!

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions…
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup  |   Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar   |  Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells   |  Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets:  12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!

All Kutools add-ins. One installer

Kutools for Office suite bundles add-ins for Excel, Word, Outlook & PowerPoint plus Office Tab Pro, which is ideal for teams working across Office apps.

Excel Word Outlook Tabs PowerPoint
  • All-in-one suite — Excel, Word, Outlook & PowerPoint add-ins + Office Tab Pro
  • One installer, one license — set up in minutes (MSI-ready)
  • Works better together — streamlined productivity across Office apps
  • 30-day full-featured trial — no registration, no credit card
  • Best value — save vs buying individual add-in