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How to calculate hours worked and minus lunch time in Excel?

As a company employee, we need punch in and punch out every work day, counting the total worked time and minus the lunch time of a day can help to calculate salary according to the time. For example, I have the following daily attendance record which contains log in, log out and lunch start, lunch end times in a worksheet, now, I want to calculate the total hours worked but minus lunch time each day. To finish this job, I can introduce some formulas for you.

doc calculate worked hours 1

Calculate hours worked and minus lunch time with formulas


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arrow blue right bubble Calculate hours worked and minus lunch time with formulas


The following formulas can help you to calculate worked time a day based on the time records.

1. Enter this formula: =SUM((C2-B2)+(E2-D2))*24 into a blank cell beside your time record cells, F2, for instance, see screenshot:

Note: In the above formula: C2 is the lunch start time, B2 is the log in time, E2 indicates the log out time and D2 is the lunch end time. You can change the references based on your need.

doc calculate worked hours 2

2. Then drag the fill handle down to the cells that you want to apply this formula, and all the total hours worked excluding the lunch time are calculated at once. See screenshot:

doc calculate worked hours 3

Tips: If there are log in, log out time record and fixed lunch time, (such as one hour and thirty minutes), you can apply this simple formula: =D2-B2-C2 to calculate the worked hours a day. See screenshot:

doc calculate worked hours 4


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  • To post as a guest, your comment is unpublished.
    Pascal · 7 months ago
    @Sheena:

    Found something laying around that actually solves your question.

    Columns D, E and F are the Start time, End Time and Break.


    Have a table somewhere that explains the breaks that have to be calculated:

    from till Pause
    0:00 6:00 0:00
    6:00 9:00 0:30
    9:00 10:00 0:45

    Then use the following expresssion (note that my reference to the table are on a tab called Anhang):

    =IF(AND(D18=ʺʺ,E18=ʺʺ),ʺʺ,(E18+(D18>E18)-D18)-IF((E18+(D18>E18)-D18)>Anhang!$A$6,IF(F18>Anhang!$C$6,F18,Anhang!$C$6),IF((E18+(D18>E18)-D18)<=Anhang!$B$4,IF(F18>Anhang!$C$4,F18,Anhang!$C$4),IF(F18>Anhang!$C$5,F18,Anhang!$C$5))))
  • To post as a guest, your comment is unpublished.
    Sheena · 10 months ago
    I need help with a formula. So I'm creating schedules, I have a log in and log out time. If that time is over 6 hours there has to be a 30 minute lunch. I want a formula that will calculate that time worked including a lunch IF it's over 6 hours
    • To post as a guest, your comment is unpublished.
      Jonny · 9 months ago
      I too would like the answer to this exact situation!
    • To post as a guest, your comment is unpublished.
      Red · 9 months ago
      Did you get help on this question?
      • To post as a guest, your comment is unpublished.
        Justin · 8 months ago
        I would also like the answer to this. Can it be varied? Example: 12 hour shift workers get an hour break, as do 11 and 10 hour shit workers. However, if you work 8 or 9 hours you get 45 minutes deducted, 6 - 7 hours have 30 minutes deducted and 5 hours have 15 minutes deducted. Any hours worked below 5 do not incur a break.