How to autofilter rows based on cell value in Excel?

Normally, the Filter function in Excel can help us to filter any data as we need, but, sometimes, I would like to auto filter cells based on a manual cell input which means when I enter a criteria in a cell, the data can be filtered automatically at once. Are there any good ideas to deal with this job in Excel?

Auto filter rows based on cell value you entered with VBA code

Filter data by multiple criteria or other specific condition, such as by text length, by case sensitive

Auto filter rows based on cell value you entered with VBA code

Supposing, I have the following range of data, now, when I enter the criteria in cell E1 and E2, I want the data will be filtered automatically as below screenshot shown:

doc auto filter 1

1. Go the worksheet that you want to auto filter the date based on cell value you entered.

2. Right click the sheet tab, and select View Code from the context menu, in the popped out Microsoft Visual Basic for Applications window, please copy and paste the following code into the blank Module window, see screenshot:

VBA code: auto filter data according to entered cell value:

Private Sub Worksheet_Change(ByVal Target As Range)
'Updateby Extendoffice 20160606
   If Target.Address = Range("E2").Address Then
       Range("A1:C20").CurrentRegion.AdvancedFilter Action:=xlFilterInPlace, CriteriaRange:=Range("E1:E2")
   End If
End Sub

doc auto filter 2

Note: In the above code, A1:C20 is your data range that you want to filter, E2 is the target value that you want to filter based on, and E1:E2 is your criteria cell will be filtered based on. You can change them to your need.

3. Now, when you entering the criteria in cell E1 and E2 and press Enter key, your data will be filtered by the cell values automatically.

Filter data by multiple criteria or other specific condition, such as by text length, by case sensitive

Filter data by multiple criteria or other specific condition, such as by text length, by case sensitive, etc.

Kutools for Excel’s Super Filter feature is a powerful utility, you can apply this feature to finish the following operations:

  • Filter data with multiple criteria;              Filter data by text length;
  • Filter data by upper / lower case;             Filter date by year / month / Day / week / quarter

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Demo: Auto filter rows based on cell value you entered with VBA code

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  • To post as a guest, your comment is unpublished.
    Aaron · 3 months ago
    I scanned through the comments and didn't see a specific answer. I am looking to filter a Table that changes based on a DB query, The table range will change every time the query is refreshed, How can we account for this in the code? The function becomes pointless if I have to direct users edit the VBA code every time they refresh the table.
  • To post as a guest, your comment is unpublished.
    Henk · 3 months ago
    Good day,

    I have made sheet1 with the table in the example. In sheet2 all the data are referenced to the table in sheet1.

    In sheet2 I can choose the grades exactly as in the example. That works OK.

    However when I change a Grade of a student in sheet1 the list is not updated in sheet2. So the filter does not work automatic.

    How can this be done?
  • To post as a guest, your comment is unpublished.
    minnie · 3 months ago
    Hello, is there a way to quickly modify the VBA code to filter on values bigger than in selected cell?
  • To post as a guest, your comment is unpublished.
    Stan · 5 months ago
    Hi there,

    Thank you for the great content, however I am having some issues and was wondering whether you had any ideas why.

    I have adjusted my ranges so my code reads:

    Sub AutoFilter()
    If Target.Address = Range("E13:F14").Address Then
    Worksheets('Data Archive').Range("A1:C20").CurrentRegion.AdvancedFilter Action:=xlFilterInPlace, CriteriaRange:=Range("F10:F1048576")
    End If
    End Sub


    However, when I run the macro a "Compile Error: Syntex Error" message appears.

    Thank you in advance

    Stan
    • To post as a guest, your comment is unpublished.
      skyyang · 3 months ago
      Hello, Stan,
      Do you set the data range and criteria range correctly in the code？Or you can take your data range as a screenshot here.
      Thank you!
  • To post as a guest, your comment is unpublished.
    Vincent VBA · 5 months ago
    Thank you very much for this. It worked for me fine to a certain extent, please let me explain:

    I have multiple tables in my workbook. When I applied the above code, it only worked for one table, but not for the other two tables. Let's say the first table is, as in your example, from A1:C20. The second table is from A22:C40. The third from A42:C60. All tables have the info about the "Grade", however they have different columns & Date and therefore cannot be consolidated into one big tables but rather 3 smaller tables.

    How would the code need to like like so that if I put the criteria: "Grade1", all 3 tables will be automatically filtered for "Grade1" ?

    Thank you very much in advance.

    Best regards
  • To post as a guest, your comment is unpublished.
    Peter Johansen · 5 months ago
    Thank you, for this, it was really helpful. i just have one question, after selected the name in the drop down menu (i have names as criteria), it only shows people with that name, as it should, but how can i do so after i have selected a name, then i want so see all the rows of my table??

    hope you can help me out.

    kind regards
    • To post as a guest, your comment is unpublished.
      skyyang · 5 months ago
      Hi, Peter,
      This code is worked well for fitering the entire rows of the data, could you enter your table range correctlly?

      A1:C20 is the range of your data, E1:E2 is the criteria range.
      Range("A1:C20").CurrentRegion.AdvancedFilter Action:=xlFilterInPlace, CriteriaRange:=Range("E1:E2")
  • To post as a guest, your comment is unpublished.
    tim · 11 months ago
    Hey guys,
    perfect Explanation, thank you very much.
    1 Little question: if I want to filter with 2,3 4 or more criterias how do I do this?
    For example I want to say I wanna see the Name Henry, with Grade 1 and this Age...so not just 1 criteria but for example 3..=?


    thanks for the respond


    Kind regards,


    TIM
    • To post as a guest, your comment is unpublished.
      skyyang · 11 months ago
      Hi, tim,
      To auto filter data based on multiple criteria, you should apply the below code: (please change the cell references to your need)

      Private Sub Worksheet_Change(ByVal Target As Range)
      'Update by Extendoffice
      Dim xVStr As String
      Dim xFStr As String
      xVStr = "E22:G22" 'the criteria that you want to filter based on
      xFStr = "E21:G22" 'the range contains the header of the criteria
      If Not (Intersect(Range(xVStr), Target) Is Nothing) Then
      Range("A1:C17").CurrentRegion.AdvancedFilter Action:=xlFilterInPlace, _
      CriteriaRange:=Range(xFStr)
      End If
      End Sub


      Please try, hope it can help you!
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    Bogdan · 11 months ago
    Hello,

    What if I got the filtered data in a different tab(sheet 2) in the same workbook and the cell that the filter needs to refer to is in the first tab(sheet 1). I used this VBA but is not working like that, only if I have both the criteria cell(E2 in this VBA) in the same tab with the filtered data(A1:C20)
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    mjr_awesome · 11 months ago
    There might be a mistake in the instructions. Instead of pasting the code into a blank Module, one should paste it into the Sheet window. For example, if the macro is to work on Sheet1, the code should be pasted into Microsoft Excel Objects -> Sheet1(Sheet1). Only then it works for me on Excel 2016.

    Thanks for the code!
    • To post as a guest, your comment is unpublished.
      skyyang · 11 months ago
      Hi, mjr,
      There is no mistake in this article, the article said, you should put the VBA code into the sheet module by right click the sheet name and then choose View Code to go to the module.
      But, your operation is correct as well.
      Thank you for your comment.
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    rphil123 · 1 years ago
    So I have a bunch of values and then a table of data. I am wondering if I can filter that table based on the values similarly to what is explained above. For example I would like to click on a cell that has the value of 3, which corresponds to 3 records(200 rows, 25 columns) that meet a condition and then have my table filtered to just show those records. An example of a condition would be, if one variable is great than 100. I have over 100 of these conditions which is why I would like my table to be linked to it in some way. Any help would be much appreciated. In your example provided, it would be similar to if you just wanted all ages over 3, 6, 9, 12 etc and then you had 25 similar variables.So to filter the table to show only records with age over 3 based on clicking a value from a list that says something like age>3 - 2 records, age>6 - 4 records etc
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    Elliott · 1 years ago
    Is there a way to have it continue to filter with additional boxes. When I write it as ElseIf, it only follows the ElseIf command.
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    mrtyzc61 · 1 years ago
    Private Sub Worksheet_Change(ByVal Target As Range)
    'Updateby Extendoffice 20160606
    If Target.Address = Range("E2").Address Then
    Range("A1:C20").CurrentRegion.AdvancedFilter Action:=xlFilterInPlace, CriteriaRange:=Range("E1:E2")
    End If
    End Sub


    E2 HUCRESI YERINE E SUTUNUNUNA YAZILAN SON SATIRA GORE FILITRELEME YAPABILIR MI


    According the code mentioned above , is it possible to make filtration according the written data to the last row of column E ?


    I hope to get help and thanks for your help
    • To post as a guest, your comment is unpublished.
      skyyang · 1 years ago
      Hi, murat,
      The above code works well in the whole worksheet, you just need to change the cell references to your need. Please try it, thank you!
      • To post as a guest, your comment is unpublished.
        mrtyzc61 · 1 years ago
        I don't know how can I change the cell reference.
  • To post as a guest, your comment is unpublished.
    Kent · 1 years ago
    The VB script worked beautifully. Many thanks for the post!
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    Bob · 1 years ago
    What happens if you have GRADE11 and GRADE12 for example. Will the filter show these also if you try and filter
    on GRADE1?
    • To post as a guest, your comment is unpublished.
      skyyang · 1 years ago
      Hello, Bob,
      Yes, as you said, when entering part of the text you want to filter, all the cells contain the part text will be filtered out. So, if you type Grade1, all cells contain Grade1, Grade11, Grage123...will be filtered out.
  • To post as a guest, your comment is unpublished.
    Dispatcher7 · 1 years ago
    Thank you for this code. I have been trying to modify it to work better for me, but having difficulty.

    My sheet has data from A2:G2280 Column A contains street names. I want to be able to type at least part of the street name into A1 and display only data that contains A1 in all or part. So if I type Bro in A1 I would see the rows that have Broad, Broadway and Brook. Of course if A1 is blank I would see everything.



    Sorry I'm not fluent in the Excel VBA lingo, I'm just a 911 dispatcher that knows their is an easier way.



    Thank you.



    Mark
    • To post as a guest, your comment is unpublished.
      skyyang · 1 years ago
      Hello, Mark,
      To solve your problem, please apply the following VBA code:
      Note: In the below code, the A1 is the cell that you want to enter the criteria, A2:D20 is the data range, A is the column contains the criteria that you want to filter from, please change the cell references to your own.

      Private Sub Worksheet_Change(ByVal Target As Range)
      Dim xRg As Range
      Dim xRRg As Range
      Dim xFNum As Integer
      On Error Resume Next
      If Target.Address <> Range("A1").Address Then Exit Sub
      Set xRg = Range("A2:D20").CurrentRegion
      Application.ScreenUpdating = False
      If Target.Text = "" Then
      xRg.Rows.Select
      Selection.EntireRow.Hidden = False
      Application.ScreenUpdating = True
      Exit Sub
      End If
      For xFNum = 1 To xRg.Rows.Count
      Set xRRg = xRg.Range("A" & xFNum)
      xRRg.Rows.Select
      If InStr(xRRg.Text, Target.Text) > 0 Then
      Selection.EntireRow.Hidden = False
      Else
      Selection.EntireRow.Hidden = True
      End If
      Next xFNum
      Application.ScreenUpdating = True
      End Sub

      Please try it, hope it can help you!
      • To post as a guest, your comment is unpublished.
        Carsten · 5 months ago
        Hi skyyang,
        your code works perfectly, but I have a question: If I don't want to have a filter criterion in cell A1 and leave the cell empty, it will no longer be displayed any line. So everything is filtered out. Just like Mark wanted "Of course if A1 is blank I would see everything" it doesn't work, does it?
        Would be nice if you could help me.
        Greetings
        Carsten
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          skyyang · 5 months ago
          Hi, Carsten,
          When leaving the cell A1 empty, all the data rows are displayed, when entering any character you want to filter, it will work correctly. How is your problem, please insert your problem sheet as screenshot here.

          Thank you!
      • To post as a guest, your comment is unpublished.
        Carsten · 5 months ago
        Hi skyyang,
        your code works perfectly, but I have a question: If I don't want to have a filter criterion in cell A1 and leave the cell empty, it will no longer be displayed any line. So everything is filtered out. Just like Mark wanted "Of course if A1 is blank I would see everything" it doesn't work, does it?
        Would be nice if you could help me.
        Greetings
        Carsten
      • To post as a guest, your comment is unpublished.
        Dispatcher7 · 1 years ago
        Thanks for the help.
        I changed A2:D20 to A3:G2281 to represent my data field. Now when I type anything in cell A1 and tab out of the cell rows 2-109 are hidden. It is not filtering and displaying only rows that contain all or in part what is entered in cell A1.



        Any ideas?
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    shahbaaz · 1 years ago
    its working and awsome...thanks
  • To post as a guest, your comment is unpublished.
    George · 1 years ago
    Thank you for this write up! I am trying to adjust the code to allow a range of acceptance.

    Example: I input 5 and it filters and only shows everything that is within .5 of 5, (so 4.5 to 5.5)
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    Javier · 2 years ago
    Doesn't work for me, might be that I have office 2010? doesn't do anything :S
  • To post as a guest, your comment is unpublished.
    Amanda · 3 years ago
    Hi,

    The code below works perfectly. However, how do I disable the macro if I want to unfilter?
    Private Sub Worksheet_Change(ByVal Target As Range)
    'Updateby Extendoffice 20160606
    If Target.Address = Range("E2").Address Then
    Range("A1:C20").CurrentRegion.AdvancedFilter Action:=xlFilterInPlace, CriteriaRange:=Range("E1:E2")
    End If
    End Sub
    • To post as a guest, your comment is unpublished.
      KST · 1 years ago
      In Range("E2").Address delete any input. All will "unfilter."
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    ZZted · 3 years ago
    How do I undo it?it hides all of my data.
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    jdvdp · 3 years ago
    I've been trying to filter a worksheet with a variety of codes (taken from various sites, including this one), but none seem to work. In a sheet with information in the cell range A101:EF999 (yes, big one), I want to autofilter the sheet based on a three letter code that I enter into cell B5, which should correspond to rows having that same code in column B101-B999. A sample snippet would look like this:

    A B C D E
    5 ABC
    ...
    101 ABC
    102 DEF
    103 GHI
    104 ABC
    105 JKL
    106 ABC
    107 DEF

    On selecting "ABC" in cell B5, only rows 101, 104 and 106 should be displayed, but nothing happens. Is there something I'm overlooking here? Any help would be much appreciated!
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    Jon · 3 years ago
    THANK YOU SO MUCH FOR THE ABOVE FORMULA - IT WORKS GREAT.