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How to count / sum cells based on filter with criteria in Excel?

Actually, in Excel, we can quickly count and sum the cells with COUNTA and SUM function in a normal data range, but these function will not work correctly in filtered situation. To count or sum cells based on filter or filter with criteria, this article may do you a favor.

Count / Sum cells based on filter with formulas

Count / Sum cells based on filter with Kutools for Excel

Count / Sum cells based on filter with certain criteria by using formulas


Count / Sum cells based on filter with formulas


The following formulas can help you to count or sum the filtered cell values quickly and easily, please do as this:

To count the cells from the filtered data, apply this formula: =SUBTOTAL(3, C6:C19) (C6:C19 is the data range which is filtered you want to count from), and then press Enter key. See screenshot:

doc count based on filter 1

To sum the cell values based on the filtered data, apply this formula: =SUBTOTAL(9, C6:C19) (C6:C19 is the data range which is filtered you want to sum), and then press Enter key. See screenshot:

doc count based on filter 2


Count / Sum cells based on filter with Kutools for Excel

If you have Kutools for Excel, the Countvisible and Sumvisible functions also can help you to count and sum the filtered cells at once.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days. 

After installing Kutools for Excel, please enter the following formulas to count or sum the filtered cells:

Count the filtered cells: =COUNTVISIBLE(C6:C19)

Sum the filtered cells: =SUMVISIBLE(C6:C19)

doc count based on filter 3

Tips: You can also apply these functions by clicking Kutools > Functions > Statistical & Math > AVERAGEVISIBLE / COUNTVISIBLE / SUMVISIBLE as you need. See screenshot:

doc count based on filter 4

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Demo: Count / Sum cells based on filter with Kutools for Excel

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Count / Sum cells based on filter with certain criteria by using formulas

Sometimes, in your filtered data, you want to count or sum based on criteria. For example, I have the following filtered data, now, I need to count and sum the orders which name is “Nelly”. Here, I will introduce some formulas to solve it.

doc count based on filter 5

Count cells based on filter data with certain criteria:

Please enter this formula: =SUMPRODUCT(SUBTOTAL(3,OFFSET(B6:B19,ROW(B6:B19)-MIN(ROW(B6:B19)),,1)), --( B6:B19="Nelly")), (B6:B19 is the filtered data that you want to use, and the text Nelly is the criteria that you want to count by) and then press Enter key to get the result:

doc count based on filter 6

Sum cells based on filter data with certain criteria:

To sum the filtered values in column C based on the criteria, please enter this formula: =SUMPRODUCT(SUBTOTAL(3,OFFSET(B6:B19,ROW(B6:B19)-MIN(ROW(B6:B19)),,1)),( B6:B19="Nelly")*(C6:C19)) (B6:B19 contains the criteria that you want to use, the text Nelly is the criteria, and C6:C19 is the cell values you want to sum), and then press Enter key to return the result as following screenshot shown:

doc count based on filter 7


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  • To post as a guest, your comment is unpublished.
    Bernardo Arteaga · 4 months ago
    Does anybody knows how to do this but with more than one criteria? I mean, if I wanted to SUM only positive values?
  • To post as a guest, your comment is unpublished.
    DVS · 2 years ago
    It's absolutely ridiculous that EXCEL requires the formula to be so complicated! All that should be needed is a SUBTOTAL(9,Range) WHERE/HAVING criteria (X,Y,Z).