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How to count / sum cells based on filter with criteria in Excel?

Actually, in Excel, we can quickly count and sum the cells with COUNTA and SUM function in a normal data range, but these function will not work correctly in filtered situation. To count or sum cells based on filter or filter with criteria, this article may do you a favor.

Count / Sum cells based on filter with formulas

Count / Sum cells based on filter with Kutools for Excel

Count / Sum cells based on filter with certain criteria by using formulas


Count / Sum cells based on filter with formulas

The following formulas can help you to count or sum the filtered cell values quickly and easily, please do as this:

To count the cells from the filtered data, apply this formula: =SUBTOTAL(3, C6:C19) (C6:C19 is the data range which is filtered you want to count from), and then press Enter key. See screenshot:

doc count based on filter 1

To sum the cell values based on the filtered data, apply this formula: =SUBTOTAL(9, C6:C19) (C6:C19 is the data range which is filtered you want to sum), and then press Enter key. See screenshot:

doc count based on filter 2


Count / Sum cells based on filter with Kutools for Excel

If you have Kutools for Excel, the Countvisible and Sumvisible functions also can help you to count and sum the filtered cells at once.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 30 days. 

After installing Kutools for Excel, please enter the following formulas to count or sum the filtered cells:

Count the filtered cells: =COUNTVISIBLE(C6:C19)

Sum the filtered cells: =SUMVISIBLE(C6:C19)

doc count based on filter 3

Tips: You can also apply these functions by clicking Kutools > Kutools Functions > Statistical & Math > AVERAGEVISIBLE / COUNTVISIBLE / SUMVISIBLE as you need. See screenshot:

Download and free trial Kutools for Excel Now !


Count / Sum cells based on filter with certain criteria by using formulas

Sometimes, in your filtered data, you want to count or sum based on criteria. For example, I have the following filtered data, now, I need to count and sum the orders which name is “Nelly”. Here, I will introduce some formulas to solve it.

doc count based on filter 5

Count cells based on filter data with certain criteria:

Please enter this formula: =SUMPRODUCT(SUBTOTAL(3,OFFSET(B6:B19,ROW(B6:B19)-MIN(ROW(B6:B19)),,1)), --( B6:B19="Nelly")), (B6:B19 is the filtered data that you want to use, and the text Nelly is the criteria that you want to count by) and then press Enter key to get the result:

doc count based on filter 6

Sum cells based on filter data with certain criteria:

To sum the filtered values in column C based on the criteria, please enter this formula: =SUMPRODUCT(SUBTOTAL(3,OFFSET(B6:B19,ROW(B6:B19)-MIN(ROW(B6:B19)),,1)),( B6:B19="Nelly")*(C6:C19)) (B6:B19 contains the criteria that you want to use, the text Nelly is the criteria, and C6:C19 is the cell values you want to sum), and then press Enter key to return the result as following screenshot shown:

doc count based on filter 7


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Comments (6)
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This comment was minimized by the moderator on the site
It's absolutely ridiculous that EXCEL requires the formula to be so complicated! All that should be needed is a SUBTOTAL(9,Range) WHERE/HAVING criteria (X,Y,Z).
This comment was minimized by the moderator on the site
I agree. It is ridiculous
This comment was minimized by the moderator on the site
Does anybody knows how to do this but with more than one criteria? I mean, if I wanted to SUM only positive values?
This comment was minimized by the moderator on the site
Hi, Bernardo,
To solve your problem, you should apply below formula:
=SUMPRODUCT(SUBTOTAL(9,OFFSET(B2,ROW(B2:B14)-ROW(B2),0)),--(A2:A14="Lucy"),--(B2:B14>0))

Please try, hope it can help you!
This comment was minimized by the moderator on the site
Can this be done with more than one criteria? I mean, I know it can be as per the below answered questions. I have to have sum based on two criteria's One criteria in Row B as "RN" and another one in row DX as "D" and the sum is going to be in row EA. Any help would be great!
This comment was minimized by the moderator on the site
If i have data in sheet 1 in trying to pull into sheet 2 that comes from a range in a column i want but I'm only looking for data that had a certain value of "system issue" and i want the second sheet to be able to see how many in that column had system issue but *** up the paid amounts in a separate column of sheet one that filter to the "system issue" so we can see how much has been paid out for system issues, thoughts on the formula? The one you keep sharing is only for 1 sheet and you keep using a number after the first parenthesis that i do not know how you came up with it.
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