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How to move entire row to another sheet based on cell value in Excel?

Author: Siluvia Last Modified: 2020-04-28

For moving entire row to another sheet based on cell value, this article will help you.

Move entire row to another sheet based on cell value with VBA code
Move entire row to another sheet based on cell value with Kutools for Excel


Move entire row to another sheet based on cell value with VBA code

As below screenshot shown, you need to move the entire row from Sheet1 to Sheet2 if a specific word “Done” exists in column C. You can try the following VBA code.

1. Press Alt+ F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, click Insert > Module. Then copy and paste the below VBA code into the window.

VBA code 1: Move entire row to another sheet based on cell value

Sub Cheezy()
'Updated by Kutools for Excel 2017/8/28
    Dim xRg As Range
    Dim xCell As Range
    Dim I As Long
    Dim J As Long
    Dim K As Long
    I = Worksheets("Sheet1").UsedRange.Rows.Count
    J = Worksheets("Sheet2").UsedRange.Rows.Count
    If J = 1 Then
       If Application.WorksheetFunction.CountA(Worksheets("Sheet2").UsedRange) = 0 Then J = 0
    End If
    Set xRg = Worksheets("Sheet1").Range("C1:C" & I)
    On Error Resume Next
    Application.ScreenUpdating = False
    For K = 1 To xRg.Count
        If CStr(xRg(K).Value) = "Done" Then
            xRg(K).EntireRow.Copy Destination:=Worksheets("Sheet2").Range("A" & J + 1)
            xRg(K).EntireRow.Delete
            If CStr(xRg(K).Value) = "Done" Then
                K = K - 1
            End If
            J = J + 1
        End If
    Next
    Application.ScreenUpdating = True
End Sub

Note: In the code, Sheet1 is the worksheet contains the row you want to move. And Sheet2 is the destination worksheet where you will locate the row to. “C:C” is the column contains the certain value, and the word “Done” is the certain value you will move row based on. Please change them based on your needs.

3. Press the F5 key to run the code, then the row which meet the criteria in Sheet1 will be moved to Sheet2 immediately.

Note: The above VBA code will delete rows from the original data after moving to a specified worksheet. If you only want to copy rows based on cell value instead of deleting them. Please apply the below VBA code 2.

VBA code 2: Copy entire row to another sheet based on cell value

Sub MoveRowBasedOnCellValue()
'Updated by Extendoffice 2017/11/10
    Dim xRg As Range
    Dim xCell As Range
    Dim I As Long
    Dim J As Long
    Dim K As Long
    I = Worksheets("Sheet1").UsedRange.Rows.Count
    J = Worksheets("Sheet2").UsedRange.Rows.Count
    If J = 1 Then
    If Application.WorksheetFunction.CountA(Worksheets("Sheet2").UsedRange) = 0 Then J = 0
    End If
    Set xRg = Worksheets("Sheet1").Range("C1:C" & I)
    On Error Resume Next
    Application.ScreenUpdating = False
    For K = 1 To xRg.Count
        If CStr(xRg(K).Value) = "Done" Then
            xRg(K).EntireRow.Copy Destination:=Worksheets("Sheet2").Range("A" & J + 1)
            J = J + 1
        End If
    Next
    Application.ScreenUpdating = True
End Sub

Move entire row to another sheet based on cell value with Kutools for Excel

If you are newbie in VBA code. Here I introduce the Select Specific Cells utility of Kutools for Excel. With this utility, you can easily select all rows based on a certain cell value or different cell values in a worksheet, and the copy the selected rows to the destination worksheet as you need. Please do as follows.

Before applying Kutools for Excel, please download and install it firstly.

1. Select the column list contains the cell value you will move rows based on, then click Kutools > Select > Select Specific Cells. See screenshot:

2. In the opening Select Specific Cells dialog box, choose Entire row in the Selection type section, select Equals in the Specific type drop-down list, enter the cell value into the text box and then click the OK button.

Another Select Specific Cells dialog box pops up to show you number of selected rows, and meanwhile, all rows contain the specified value in selected column have been selected. See screenshot:

3. Press the Ctrl + C keys to copy the selected rows, and then paste them into the destination worksheet you need.

Note: If you want to move rows to another worksheet based on two different cell values. For example, move rows based on cell values either "Done" or "Processing", you can enable the Or condition in the Select Specific Cells dialog box as below screenshot shown:

  If you want to have a free trial (30-day) of this utility, please click to download it, and then go to apply the operation according above steps.


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Comments (307)
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This comment was minimized by the moderator on the site
I have written the code as follows
Sub Cheezy()

Dim xRg As Range
Dim xCell As Range
Dim I As Long
Dim J As Long
Dim K As Long
I = Worksheets("AZ IN PROGRESS").UsedRange.Rows.Count
J = Worksheets("COMPLETED").UsedRange.Rows.Count
If J = 1 Then
If Application.WorksheetFunction.CountA(Worksheets("COMPLETED").UsedRange) = 0 Then J = 0
End If
Set xRg = Worksheets("AZ IN PROGRESS").Range("P1:P" & I)
On Error Resume Next
Application.ScreenUpdating = False
For K = 1 To xRg.Count
If CStr(xRg(K).Value) = "Done" Then
xRg(K).EntireRow.Copy Destination:=Worksheets("COMPLETED").Range("A" & J + 1)
xRg(K).EntireRow.Delete
If CStr(xRg(K).Value) = "Done" Then
K = K - 1
End If
J = J + 1
End If
Next
Application.ScreenUpdating = True
End Sub





However, It will not copy to my other sheet. It will delete it but not paste it.
This comment was minimized by the moderator on the site
Hi,

I have a workbook with 9 sheets, the last 3 of which are irrelevant in terms of what I'm hoping to do. I keep all my data on Sheet1 (Sheet Name Withdrawn). I have used a code found here and modified it slightly to get closer to what I desire, but there are just a few features that I'm missing. Sheet1, Column B has a dropdown list. Lets call the dropdown choices "Sheet2", "Sheet3", "Sheet4", "Sheet5", "Sheet6", "Irrelevant1", "Irrelevant2", "Irrelevant3". On Sheet1, Column B, if "Sheet2" is chosen, I want that whole row to be copy and pasted into the first empty row on Sheet2. If "Sheet3" is chosen, I want the whole row to be copy and pasted to the first empty row in Sheet3. I want this same concept for choices "Sheet4", "Sheet5", and "Sheet6". I have accomplished all of this with the code I am using currently. I have also assigned a button to run this Macro.

Here's where I am coming up short from my ideal concept. I also want this to work so that when the choice in Sheet1, Column B is changed, it eliminates that row on the sheet that it was originally copy and pasted to. For instance, lets say I originally choose "Sheet2" from Column B in Sheet1, and therefore it copy and pastes this row to the first empty row in Sheet2. However, later I decide to change my choice in Sheet1, ColumnB for this row to "Sheet3". After hitting my button assigned to this Macro (Or better yet, if this process can somehow be automated), I want it to remove it from Sheet2 and now copy and paste it into Sheet 3, since that is what is chosen now in Sheet 1, Column B for that row. Also, if the choice in Sheet1, ColumnB is changed to "Irrelevant1", "Irrelevant2", or "Irrelevant3", I want it to remove it from all other sheets except Sheet1. Lastly, if a row is already copy and pasted to Sheet2, Sheet3, Sheet4, Sheet5, or Sheet6, I don't want it to be added again when the Macro is run again, which is what I have currenlty happening with my existing code.

Hope this isn't too hard to follow. I can share my workbook if it helps.
This comment was minimized by the moderator on the site
Thank you so much for this! It works very well, except like others who have commented -- I want the rows that move to be pasted in the first empty row. Is there a way to have it do that instead of going to the same row on the new sheet? Currently, if row 9 moves to a different sheet, it also fills row 9 on the new sheet. Thanks!

Code is:

Sub Done()
'Updated by Kutools for Excel 2017/8/28
Dim xRg As Range
Dim xCell As Range
Dim I As Long
Dim J As Long
Dim K As Long
I = Worksheets("Big KS Comms List").UsedRange.Rows.Count
J = Worksheets("DONE").UsedRange.Rows.Count
If J = 1 Then
If Application.WorksheetFunction.CountA(Worksheets("DONE").UsedRange) = 0 Then J = 0
End If
Set xRg = Worksheets("Big KS Comms List").Range("D1:D" & I)
On Error Resume Next
Application.ScreenUpdating = False
For K = 1 To xRg.Count
If CStr(xRg(K).Value) = "done" Then
xRg(K).EntireRow.Copy Destination:=Worksheets("DONE").Range("A" & J + 1)
xRg(K).EntireRow.Delete
If CStr(xRg(K).Value) = "done" Then
K = K - 1
End If
J = J + 1
End If
Next
This comment was minimized by the moderator on the site
dear Crystal,

thank you very much for your help but I require your guidance once more 😅

I'm using your code as Module for my worksheet to move finished inquiries, as follow:

Sub Cheezy()
'Updated by Kutools for Excel 2017/8/28
Dim xRg As Range
Dim xCell As Range
Dim I As Long
Dim J As Long
Dim K As Long
I = Worksheets("Master").UsedRange.Rows.Count
J = Worksheets("Delivered").UsedRange.Rows.Count
If J = 1 Then
If Application.WorksheetFunction.CountA(Worksheets("Delivered").UsedRange) = 0 Then J = 0
End If
Set xRg = Worksheets("Master").Range("M1:M" & I)
On Error Resume Next
Application.ScreenUpdating = False
For K = 1 To xRg.Count
If CStr(xRg(K).Value) = "Delivered" Then
xRg(K).EntireRow.Copy Destination:=Worksheets("Delivered").Range("A" & J + 1)
xRg(K).EntireRow.Delete
If CStr(xRg(K).Value) = "Delivered" Then
K = K - 1
End If
J = J + 1
End If
Next
Application.ScreenUpdating = True
End Sub


Also, to add date and time automatically, I'm using this code which doesn't seem to be working well with the Module:

Private Sub Worksheet_Change(ByVal Target As Range)
Dim A As Range: Set M = Range("M:M")
Dim v As String
If Intersect(Target, M) Is Nothing Then Exit Sub

Application.EnableEvents = False
v = Target.Value
If v = "Agent Received" Then Target.Offset(0, 4) = Now()
If v = "Ready for Dispatch" Then Target.Offset(0, 2) = Now()
If v = "In Transit" Then Target.Offset(0, 3) = Now()
If v = "Delivered" Then Target.Offset(0, 5) = Now()
Application.EnableEvents = True
End Sub

by running the module, I end up with Error 13 type mismatch. Is there a way to fix this ?
Thank you.
This comment was minimized by the moderator on the site
Thank you very much for your help, all works fine.

for me it seems i have to Alt+F8 and run the module every time to get the rules working and rows moving.

is there a way to automate it ? thank you
This comment was minimized by the moderator on the site
Hi,

In the worksheet that contains the rows you want to move based on cell values, right-click the Worksheet tab and click View Code from the context menu, then add the following VBA code to the Worksheet (Code) window.

Private Sub Worksheet_SelectionChange(ByVal Target As Range)
'Updated by Kutools for Excel 2023/11/17
    Dim xRg As Range
    Dim xCell As Range
    Dim I As Long
    Dim J As Long
    Dim K As Long
    I = Worksheets("Sheet1").UsedRange.Rows.Count
    J = Worksheets("Sheet2").UsedRange.Rows.Count
    If J = 1 Then
       If Application.WorksheetFunction.CountA(Worksheets("Sheet2").UsedRange) = 0 Then J = 0
    End If
    Set xRg = Worksheets("Sheet1").Range("C1:C" & I)
    On Error Resume Next
    Application.ScreenUpdating = False
    For K = 1 To xRg.Count
        If CStr(xRg(K).Value) = "Done" Then
            xRg(K).EntireRow.Copy Destination:=Worksheets("Sheet2").Range("A" & J + 1)
            xRg(K).EntireRow.Delete
            If CStr(xRg(K).Value) = "Done" Then
                K = K - 1
            End If
            J = J + 1
        End If
    Next
    Application.ScreenUpdating = True
End Sub
This comment was minimized by the moderator on the site
I am using this code- it works OK BUT seems to be RANDOMLY placing the data on the Completed worksheet. I do not want it to overwrite any data- I would like it to ADD rows to a table or just to the spreadsheet.

Sub MoveRowsToComplete()
Dim xRg As Range
Dim xCell As Range
Dim I As Long
Dim J As Long
Dim K As Long
I = Worksheets("To-Do List").UsedRange.Rows.Count
J = Worksheets("Completed").UsedRange.Rows.Count
If J = 1 Then
If Application.WorksheetFunction.CountA(Worksheets("Completed").UsedRange) = 0 Then J = 0
End If
Set xRg = Worksheets("To-Do List").Range("C1:C" & I)
On Error Resume Next
Application.ScreenUpdating = False
For K = 1 To xRg.Count
If CStr(xRg(K).Value) = "Complete" Then
xRg(K).EntireRow.Copy Destination:=Worksheets("Completed").Range("A" & J + 1)
xRg(K).EntireRow.Delete
If CStr(xRg(K).Value) = "Done" Then
K = K - 1
End If
J = J + 1
End If
Next
Application.ScreenUpdating = True
End Sub
This comment was minimized by the moderator on the site
I am moving the row from a table in one sheet to a table in another sheet, the issue I am having the row being moved over to the first available row in the table. It always moves it to the end of the table or the row after the end of the table. Are you able to provide any insight?
This comment was minimized by the moderator on the site
This has been the most helpful post! I have been trying to figure this out for a couple of weeks now and I can finally get my row to move. My question is. I have many tabs at the bottom and depending on the status in a specific column I would like them to go to that specific spreadsheet. I feel like I really configure it when I try to put more subs in.

Essentially, I have 8 tabs (worksheets) at the bottom and a drop down of statuses in column V of each of those tabs.
I would like to be able for the data to move and from worksheet to worksheet as needed based on the status.

I am only able to get this done for one (Form 1 to First Call)

Thank you for any help on being able to put multiple subs to get this accomplished.
This comment was minimized by the moderator on the site
Thanks for the superb code. I had to modify it a bit to make it work in connection with a project I had and found that it was less error prone in my version to have the for loop run in reverse and stepping back -1 which also eliminates the need for the K = K - 1 code line.
This comment was minimized by the moderator on the site
Wow! I love all the assistance you provide! Very cool!

Wondering if you may be able to help me...I have a workbook with two worksheets...One is for "Open Orders" and one is for "Closed Orders".

Currently, I have it set up so that there is a drop down list to determine if the work order is still open or in to be moved into closed status. When I choose "Closed" from the drop down list, I then hit Ctl/Shift/J and it moves it to the "Closed Orders" sheet adding it to the bottom row of the sheet. I then click on the "Closed Orders" sheet tab and use code to hit ctrl/shift/K to sort by the work order number.

Is there a way to automate everything so that when Idesignate the work order as "Closed" in the "Open Orders" sheet that it moves it to the "Closed Orders" sheet AND sorts by work order without having to do the ctrl/shift function in each sheet?

Thank you in advance for your assistance!!

Deb
This comment was minimized by the moderator on the site
Hi Deb,
I don't quite understand the "Sort" part you memtioned. Do you mind uploading your sample file here.
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