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How to move entire row to another sheet based on cell value in Excel?

For moving entire row to another sheet based on cell value, this article will help you.

Move entire row to another sheet based on cell value with VBA code
Move entire row to another sheet based on cell value with Kutools for Excel

Move entire row to another sheet based on cell value with VBA code

As below screenshot shown, you need to move the entire row from Sheet1 to Sheet2 if a specific word “Done” exists in column C. You can try the following VBA code.

1. Press Alt+ F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, click Insert > Module. Then copy and paste the below VBA code into the window.

VBA code 1: Move entire row to another sheet based on cell value

Sub Cheezy()
'Updated by Kutools for Excel 2017/8/28
    Dim xRg As Range
    Dim xCell As Range
    Dim I As Long
    Dim J As Long
    Dim K As Long
    I = Worksheets("Sheet1").UsedRange.Rows.Count
    J = Worksheets("Sheet2").UsedRange.Rows.Count
    If J = 1 Then
       If Application.WorksheetFunction.CountA(Worksheets("Sheet2").UsedRange) = 0 Then J = 0
    End If
    Set xRg = Worksheets("Sheet1").Range("C1:C" & I)
    On Error Resume Next
    Application.ScreenUpdating = False
    For K = 1 To xRg.Count
        If CStr(xRg(K).Value) = "Done" Then
            xRg(K).EntireRow.Copy Destination:=Worksheets("Sheet2").Range("A" & J + 1)
            xRg(K).EntireRow.Delete
            If CStr(xRg(K).Value) = "Done" Then
                K = K - 1
            End If
            J = J + 1
        End If
    Next
    Application.ScreenUpdating = True
End Sub

Note: In the code, Sheet1 is the worksheet contains the row you want to move. And Sheet2 is the destination worksheet where you will locate the row to. “C:C” is the column contains the certain value, and the word “Done” is the certain value you will move row based on. Please change them based on your needs.

3. Press the F5 key to run the code, then the row which meet the criteria in Sheet1 will be moved to Sheet2 immediately.

Note: The above VBA code will delete rows from the original data after moving to a specified worksheet. If you only want to copy rows based on cell value instead of deleting them. Please apply the below VBA code 2.

VBA code 2: Copy entire row to another sheet based on cell value

Sub MoveRowBasedOnCellValue()
'Updated by Extendoffice 2017/11/10
    Dim xRg As Range
    Dim xCell As Range
    Dim I As Long
    Dim J As Long
    Dim K As Long
    I = Worksheets("Sheet1").UsedRange.Rows.Count
    J = Worksheets("Sheet2").UsedRange.Rows.Count
    If J = 1 Then
    If Application.WorksheetFunction.CountA(Worksheets("Sheet2").UsedRange) = 0 Then J = 0
    End If
    Set xRg = Worksheets("Sheet1").Range("C1:C" & I)
    On Error Resume Next
    Application.ScreenUpdating = False
    For K = 1 To xRg.Count
        If CStr(xRg(K).Value) = "Done" Then
            xRg(K).EntireRow.Copy Destination:=Worksheets("Sheet2").Range("A" & J + 1)
            J = J + 1
        End If
    Next
    Application.ScreenUpdating = True
End Sub

Move entire row to another sheet based on cell value with Kutools for Excel

If you are newbie in VBA code. Here I introduce the Select Specific Cells utility of Kutools for Excel. With this utility, you can easily select all rows based on a certain cell value or different cell values in a worksheet, and the copy the selected rows to the destination worksheet as you need. Please do as follows.

Before applying Kutools for Excel, please download and install it firstly.

1. Select the column list contains the cell value you will move rows based on, then click Kutools > Select > Select Specific Cells. See screenshot:

2. In the opening Select Specific Cells dialog box, choose Entire row in the Selection type section, select Equals in the Specific type drop-down list, enter the cell value into the text box and then click the OK button.

Another Select Specific Cells dialog box pops up to show you number of selected rows, and meanwhile, all rows contain the specified value in selected column have been selected. See screenshot:

3. Press the Ctrl + C keys to copy the selected rows, and then paste them into the destination worksheet you need.

Note: If you want to move rows to another worksheet based on two different cell values. For example, move rows based on cell values either "Done" or "Processing", you can enable the Or condition in the Select Specific Cells dialog box as below screenshot shown:

  If you want to have a free trial (30-day) of this utility, please click to download it, and then go to apply the operation according above steps.

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Comments (304)
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Ali J
Ali J
This comment was minimized by the moderator on the site
dear Crystal,

thank you very much for your help but I require your guidance once more 😅

I'm using your code as Module for my worksheet to move finished inquiries, as follow:

Sub Cheezy()
'Updated by Kutools for Excel 2017/8/28
Dim xRg As Range
Dim xCell As Range
Dim I As Long
Dim J As Long
Dim K As Long
I = Worksheets("Master").UsedRange.Rows.Count
J = Worksheets("Delivered").UsedRange.Rows.Count
If J = 1 Then
If Application.WorksheetFunction.CountA(Worksheets("Delivered").UsedRange) = 0 Then J = 0
End If
Set xRg = Worksheets("Master").Range("M1:M" & I)
On Error Resume Next
Application.ScreenUpdating = False
For K = 1 To xRg.Count
If CStr(xRg(K).Value) = "Delivered" Then
xRg(K).EntireRow.Copy Destination:=Worksheets("Delivered").Range("A" & J + 1)
xRg(K).EntireRow.Delete
If CStr(xRg(K).Value) = "Delivered" Then
K = K - 1
End If
J = J + 1
End If
Next
Application.ScreenUpdating = True
End Sub


Also, to add date and time automatically, I'm using this code which doesn't seem to be working well with the Module:

Private Sub Worksheet_Change(ByVal Target As Range)
Dim A As Range: Set M = Range("M:M")
Dim v As String
If Intersect(Target, M) Is Nothing Then Exit Sub

Application.EnableEvents = False
v = Target.Value
If v = "Agent Received" Then Target.Offset(0, 4) = Now()
If v = "Ready for Dispatch" Then Target.Offset(0, 2) = Now()
If v = "In Transit" Then Target.Offset(0, 3) = Now()
If v = "Delivered" Then Target.Offset(0, 5) = Now()
Application.EnableEvents = True
End Sub

by running the module, I end up with Error 13 type mismatch. Is there a way to fix this ?
Thank you.
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Ali J
Ali J
This comment was minimized by the moderator on the site
Thank you very much for your help, all works fine.

for me it seems i have to Alt+F8 and run the module every time to get the rules working and rows moving.

is there a way to automate it ? thank you
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crystal
crystal     Ali J
This comment was minimized by the moderator on the site
Hi,

In the worksheet that contains the rows you want to move based on cell values, right-click the Worksheet tab and click View Code from the context menu, then add the following VBA code to the Worksheet (Code) window.

Private Sub Worksheet_SelectionChange(ByVal Target As Range)
'Updated by Kutools for Excel 2023/11/17
    Dim xRg As Range
    Dim xCell As Range
    Dim I As Long
    Dim J As Long
    Dim K As Long
    I = Worksheets("Sheet1").UsedRange.Rows.Count
    J = Worksheets("Sheet2").UsedRange.Rows.Count
    If J = 1 Then
       If Application.WorksheetFunction.CountA(Worksheets("Sheet2").UsedRange) = 0 Then J = 0
    End If
    Set xRg = Worksheets("Sheet1").Range("C1:C" & I)
    On Error Resume Next
    Application.ScreenUpdating = False
    For K = 1 To xRg.Count
        If CStr(xRg(K).Value) = "Done" Then
            xRg(K).EntireRow.Copy Destination:=Worksheets("Sheet2").Range("A" & J + 1)
            xRg(K).EntireRow.Delete
            If CStr(xRg(K).Value) = "Done" Then
                K = K - 1
            End If
            J = J + 1
        End If
    Next
    Application.ScreenUpdating = True
End Sub
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Michelle Carbo
Michelle Carbo
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I am using this code- it works OK BUT seems to be RANDOMLY placing the data on the Completed worksheet. I do not want it to overwrite any data- I would like it to ADD rows to a table or just to the spreadsheet.

Sub MoveRowsToComplete()
Dim xRg As Range
Dim xCell As Range
Dim I As Long
Dim J As Long
Dim K As Long
I = Worksheets("To-Do List").UsedRange.Rows.Count
J = Worksheets("Completed").UsedRange.Rows.Count
If J = 1 Then
If Application.WorksheetFunction.CountA(Worksheets("Completed").UsedRange) = 0 Then J = 0
End If
Set xRg = Worksheets("To-Do List").Range("C1:C" & I)
On Error Resume Next
Application.ScreenUpdating = False
For K = 1 To xRg.Count
If CStr(xRg(K).Value) = "Complete" Then
xRg(K).EntireRow.Copy Destination:=Worksheets("Completed").Range("A" & J + 1)
xRg(K).EntireRow.Delete
If CStr(xRg(K).Value) = "Done" Then
K = K - 1
End If
J = J + 1
End If
Next
Application.ScreenUpdating = True
End Sub
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anthonykivy
anthonykivy
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I am moving the row from a table in one sheet to a table in another sheet, the issue I am having the row being moved over to the first available row in the table. It always moves it to the end of the table or the row after the end of the table. Are you able to provide any insight?
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Elizabeth
Elizabeth
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This has been the most helpful post! I have been trying to figure this out for a couple of weeks now and I can finally get my row to move. My question is. I have many tabs at the bottom and depending on the status in a specific column I would like them to go to that specific spreadsheet. I feel like I really configure it when I try to put more subs in.

Essentially, I have 8 tabs (worksheets) at the bottom and a drop down of statuses in column V of each of those tabs.
I would like to be able for the data to move and from worksheet to worksheet as needed based on the status.

I am only able to get this done for one (Form 1 to First Call)

Thank you for any help on being able to put multiple subs to get this accomplished.
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Torben
Torben
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Thanks for the superb code. I had to modify it a bit to make it work in connection with a project I had and found that it was less error prone in my version to have the for loop run in reverse and stepping back -1 which also eliminates the need for the K = K - 1 code line.
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Deb
Deb
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Wow! I love all the assistance you provide! Very cool!

Wondering if you may be able to help me...I have a workbook with two worksheets...One is for "Open Orders" and one is for "Closed Orders".

Currently, I have it set up so that there is a drop down list to determine if the work order is still open or in to be moved into closed status. When I choose "Closed" from the drop down list, I then hit Ctl/Shift/J and it moves it to the "Closed Orders" sheet adding it to the bottom row of the sheet. I then click on the "Closed Orders" sheet tab and use code to hit ctrl/shift/K to sort by the work order number.

Is there a way to automate everything so that when Idesignate the work order as "Closed" in the "Open Orders" sheet that it moves it to the "Closed Orders" sheet AND sorts by work order without having to do the ctrl/shift function in each sheet?

Thank you in advance for your assistance!!

Deb
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crystal
crystal     Deb
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Hi Deb,
I don't quite understand the "Sort" part you memtioned. Do you mind uploading your sample file here.
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TessL
TessL
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Hello, I posted a comment a moment ago but realised I completely mucked it up, so let's try again!

I'm trying to use this code but need to make a few tweaks and can't figure out how.

The value I'm looking for is "Unplanned" and needs to be in column H, but from H3 down (exclude H1 and H2).
Instead of copying the entire row, I need to copy from A:D.
When pasting into the next sheet, I need it to start at A3.

Any help would be greatly appreciated!
Thanks 😊
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crystal
crystal     TessL
This comment was minimized by the moderator on the site
Ho Tess Laughlin,
The following code can help you solve the problem. Please give it a try. Thank you.
Sub Cheezy()
    'Updated by Kutools for Excel 20221128
    Dim xRg As Range
    Dim xStr As String
    Dim xCell As Range
    Dim I As Long
    Dim J As Long
    Dim K As Long
    I = Worksheets("Sheet1").UsedRange.Rows.Count
    J = Worksheets("Sheet2").UsedRange.Rows.Count
    If J = 1 Then
       If Application.WorksheetFunction.CountA(Worksheets("Sheet2").UsedRange) = 0 Then J = 2
    End If
    Set xRg = Intersect(Range("H3:H1048576"), Worksheets("Sheet1").UsedRange)
    If xRg Is Nothing Then Exit Sub
    
    On Error Resume Next
    Application.ScreenUpdating = False
    For K = 1 To xRg.Count
        If CStr(xRg(K).Value) = "Unplanned" Then
            xStr = CStr(K + 2)
            Range("A" & xStr & ":D" & xStr).Copy Destination:=Worksheets("Sheet2").Range("A" & J + 1)
            J = J + 1
        End If
    Next
    Application.ScreenUpdating = True
End Sub
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TessL
TessL     crystal
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This is great, thanks so much! :)
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Tess
Tess
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Hello, I'm trying to use this code but need to tweak it a little and can't figure out how. The value I'm trying to find is in column H, and instead of copying the entire row I just need it to copy A:G. Can you please help?
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Tess
Tess     Tess
This comment was minimized by the moderator on the site
Sorry, where I've said "The value I'm trying to find is in column H", I actually need to find it in column H, but from row 3 down. I don't want it searching row 1 or 2. Thanks.
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Bree Lennox
Bree Lennox
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Hi I am trying to get my Completed Row to move over and have read lots of comments and still can't get the row to move over with the Code. Nothing happens at all.
This is the code I am using and would appreciate the help.

Sub Cheezy()
Dim xRg As Range
Dim xCell As Range
Dim I As Long
Dim J As Long
Dim K As Long
I = Worksheets("SPB Task List 22-23").UsedRange.Rows.Count
J = Worksheets("Completed").UsedRange.Rows.Count
If J = 1 Then
If Application.WorksheetFunction.CountA(Worksheets("Completed").UsedRange) = 0 Then J = 0
End If
Set xRg = Worksheets("SPB Task List 22-23").Range("K1:K" & I)
On Error Resume Next
Application.ScreenUpdating = False
For K = 1 To xRg.Count
If CStr(xRg(K).Value) = "Completed" Then
xRg(K).EntireRow.Copy Destination:=Worksheets("Completed").Range("A" & J + 1)
xRg(K).EntireRow.Delete
If CStr(xRg(K).Value) = "Completed" Then
K = K - 1
End If
J = J + 1
End If
Next
Application.ScreenUpdating = True
End Sub

Private Sub Worksheet_Change(ByVal Target As Range)
Dim xRg As Range
Dim xCell As Range
Dim I As Long
Dim J As Long
Dim K As Long
I = Worksheets("SPB Task List 22-23").UsedRange.Rows.Count
J = Worksheets("Completed").UsedRange.Rows.Count
If J = 1 Then
If Application.WorksheetFunction.CountA(Worksheets("Completed").UsedRange) = 0 Then J = 0
End If
Set xRg = Worksheets("SPB Task List 22-23").Range("K1:K" & I)
On Error Resume Next
Application.ScreenUpdating = False
For K = 1 To xRg.Count
If CStr(xRg(K).Value) = "Completed" Then
xRg(K).EntireRow.Copy Destination:=Worksheets("Completed").Range("A" & J + 1)
xRg(K).EntireRow.Delete
If CStr(xRg(K).Value) = "Completed" Then
K = K - 1
End If
J = J + 1
End If
Next
Application.ScreenUpdating = True
End Sub
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crystal
crystal     Bree Lennox
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Hi Bree Lennox,
The code works well in my case. Would you mind creating a new workbook to test the code again? Or attach your sample file here.
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