How to monitor cell changes in Excel?

How could you monitor a worksheet cells if the data is changed in Excel? This may be help you to identify the changed cells as quickly as you can. This article, I will talk about some interesting methods to deal with this task in Excel.

Monitor cell changes in Excel with Track Changes function

Monitor cell changes in Excel with VBA code

arrow blue right bubble Monitor cell changes in Excel with Track Changes function

Excel has a useful Track Changes feature, it can help you to mark the changed cells, please do as follows:

1. Click Review > Track Changes > Highlight Changes, see screenshot:

doc monitor changes 1

2. In the Highlight Changes dialog box, do the following operations:

(1.) Check Track changes while editing. This also shares your workbook.

(2.) Under the Highlight which changes section, specify the When, Who, and Where items as you need.

(3.) At last, check Highlight changes on screen option.

doc monitor changes 2

3. After finishing the settings, click OK button, now, when you change any cell values in the specified cells, a border with a triangular icon is around the changed cells, see screenshot:

doc monitor changes 3

Note: With this method, your workbook will become a shared workbook.

arrow blue right bubble Monitor cell changes in Excel with VBA code

The following VBA code also can help you to monitor cell values when they are changed, please do as this:

1. Right click the sheet tab which you want to monitor cell changes, and choose View Code from the context menu, in the opened Microsoft Visual Basic for Applications window, please copy and paste the following VBA code into the Module:

VBA code: Monitor cell changes in Excel worksheet:

Private Sub Worksheet_Change(ByVal Target As Range)
'Updateby Extendoffice 20160728
    Dim xrng As Range
    Set xrng = Range("A1:E7")
    If Not Application.Intersect(xrng, Range(Target.Address)) _
           Is Nothing Then
        MsgBox "Cell " & Target.Address & " has changed.", vbInformation, "Kutools for Excel"
    End If
End Sub

doc monitor changes 4

Note: In the above code, A1:E7 is the data range that you want to monitor if cell changes, you can change it to your need.

2. Then save and close this code window, and now, when you change the cell value in the specified range, a message box will pop out to remind you, see screenshot:

doc monitor changes 5

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  • To post as a guest, your comment is unpublished.
    yogy · 1 years ago
    if i have large amount of data in excel file, and i just want to know status in one different colum that if any cell gets change its value then it should indicate in from of that cell's row , tha status shoild be changed, how can i do this
  • To post as a guest, your comment is unpublished.
    ram · 1 years ago
    hello how can we track by date and time in the change in the cell
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    chandisciple · 2 years ago
    Woooow this is nowhere else except here! Amazing!

    Is there any way to insert a row right below the row of the cell where the cell was updated?

    To make it more challenging, if I have list validation enabled or formula enabled can that as well be copied to the new row?
    • To post as a guest, your comment is unpublished.
      skyyang · 2 years ago
      Hi, amar,
      To insert a row below the changed value, the following VBA code can help you, please try it.

      Private Sub Worksheet_Change(ByVal Target As Range)
      Dim xRg As Range
      Dim xStrPre, xStr As String
      On Error Resume Next
      Set xRg = Range("A1:E7")
      If Intersect(xRg, Target) Is Nothing Then Exit Sub
      Application.EnableEvents = False
      xStr = Target.Value
      xStrPre = Target.Value
      Target.Offset(1, 0).EntireRow.Insert xlShiftDown
      Target.Offset(1, 0).Value = xStrPre
      Target.Value = xStr
      Application.EnableEvents = True
      End Sub
      • To post as a guest, your comment is unpublished.
        chelsea · 1 years ago
        Hello, I have it copying old number to new line - how do I have the new line go to a new tab instead?