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 How to apply a button to clear specific cells in Excel?

Normally, you can hold the Ctrl key to select multiple specific cells, and then clear the cell contents as you need. If you are always need to clear these specific cells time to time, you can create a clear button to clear them with just one click. In this article, I will talk about how to create a clear all button to clear some specific cell contents.

Apply a button to clear specific cell contents with VBA code


arrow blue right bubble Apply a button to clear specific cell contents with VBA code

First, you should create a shape button, and then apply a code, at last, tie the code to the shape button. Please do as follows:

1. Click Insert > Shapes > Rectangles to select the Rectangle shape, and then drag the mouse to draw a rectangle button in anywhere of the sheet as you need, see screenshot:

doc button clear cells 1

2. Then input the text and format the shape button as you need, see screenshot:

doc button clear cells 2

3. And then you should insert the VBA code, please hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Clear cell contents from specific cells:

Sub Clearcells()
'Updateby Extendoffice 20161008
Range("A2", "A5").Clear
Range("C10", "D18").Clear
Range("B8", "B12").Clear
End Sub

Note: In the above code: A2,A5 indicate it will clear the cells in the range A2:A5, not just the two cells individually, you can add multiple ranges, such as Range("B8", "B12").Clear script within the code to clear.

4. Then save and close the code window, and then link the code to the shape button, right click the button, and select Assign Macro, in the Assign Macro dialog box, choose the Clearcells code name from the Macro name list box, and click OK button to exit this dialog. See screenshot:

doc button clear cells 3

5. And now, when you click the Clear All button, the specific cells you defined are cleared at once, see screenshot:

doc button clear cells 4


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  • To post as a guest, your comment is unpublished.
    ken besse · 1 years ago
    This also clears any formatting of the cell. How doI do this if I wantto keep formulas and formatting suchace as shading or borders
    • To post as a guest, your comment is unpublished.
      Adam · 1 years ago
      change the command from "clear" to "clearcontents" to just erase the text inputs
  • To post as a guest, your comment is unpublished.
    anand · 1 years ago
    GIVE FORMULAS FOR SAVE AND CLEAR