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How to apply a button to open another workbook in Excel?

Author: Xiaoyang Last Modified: 2020-07-17

In a worksheet, we can insert a hyperlink to link another workbook, so that can open it quickly and easily. But, have you ever tried to create a button to open another workbook through active workbook?

Apply a button to open another workbook with VBA code


arrow blue right bubble Apply a button to open another workbook with VBA code

In Excel, we can insert a shape button, and then link a code to it. You can solve this job with following steps:

1. Click Insert > Shapes > Rectangle, see screenshot:

doc button to open workbook 1

2. Then drag the mouse to draw a shape button, and format it to your need, see screenshot:

doc button to open workbook 2

3. And then hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

4. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Open a specific workbook:

Sub Openworkbook_Click()
'Updateby Extendoffice
    Dim xWb As Workbook
    Dim wbName As String
    On Error Resume Next
    Set xWb = Workbooks.Open("C:\Users\DT168\Desktop\test\Book2.xlsx")
    wbName = xWb.Name
    If Err.Number <> 0 Then
        MsgBox "This workbook does not exist!", vbInformation, "Kutools for Excel"
        Err.Clear
    Else
        MsgBox "This workbook is opened!", vbInformation, "Kutools for Excel"
    End If
End Sub

Note: In the above code, you should change the file path and name C:\Users\DT168\Desktop\test\Book2.xlsx to the real path of the workbook you want to link to.

5. Then save and close this code window, right click the shape button you have created, choose Assign Macro from the context menu, in the popped out Assign Macro dialog box, click the macro name Openworkbook_Click you have inserted just now, and click OK button, see screenshot:

doc button to open workbook 3

6. Now, when you click the shape button:

(1.) If the workbook does not exist, you will get the following prompt box:

doc button to open workbook 4

(2.) If the workbook exists, it will be opened at once, and a prompt box also is popped out to remind you:

doc button to open workbook 5

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Comments (2)
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This comment was minimized by the moderator on the site
I keep on receiving this workbook does exist whilst I input the correct file path and name to the real path of the workbook?
This comment was minimized by the moderator on the site
Thank you so much. I'm from Venezuela, I needed a cod that works and this works excellently well. Regards...
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