How to count unique values based on multiple criteria in Excel?

This article, I will take some examples for you to count unique values based on one or more criteria in a worksheet. The following detailed steps may help you.

Count unique values based on one criteria

Count unique values based on two given dates

Count unique values based on two criteria

Count unique values based on three criteria


arrow blue right bubble Count unique values based on one criteria

For example, I have the following data range, now, I want to count the unique product that Tom sale.

doc count unique with multiple criteria 1

Please enter this formula into a blank cell where you want to get the result, G2, for instance:

=SUM(IF("Tom"=$C$2:$C$20, 1/(COUNTIFS($C$2:$C$20, "Tom", $A$2:$A$20, $A$2:$A$20)), 0)), and then press Shift + Ctrl + Enter keys together to get the correct result, see screenshot:

doc count unique with multiple criteria 2

Note: In the above formula, “Tom” is the name criteria that you want to count based on, C2:C20 is the cells contains the name criteria, A2:A20 is the cells that you want to count the unique values.


arrow blue right bubble Count unique values based on two given dates

To calculate the unique values between two given dates, for example, I want to count the unique product between the date range 2016/9/1 and 2016/9/30, please apply this formula:

=SUM(IF($D$2:$D$20<=DATE(2016, 9, 30)*($D$2:$D$20>=DATE(2016, 9, 1)), 1/COUNTIFS( $A$2:$A$20, $A$2:$A$20, $D$2:$D$20, "<="&DATE(2016, 9, 30),$D$2:$D$20, ">="&DATE(2016, 9, 1))), 0), and then press Shift + Ctrl + Enter keys together to get the unique result, see screenshot:

doc count unique with multiple criteria 3

Note: In the above formula, the date 2016,9,1 and 2016,9,30 are the start date and end date that you want to count based on, D2:D20 is the cells contain the date criteria, A2:A20 is the cells that you want to count the unique values from.


arrow blue right bubble Count unique values based on two criteria

If you want to count the unique product that Tom sale in September, the following formula can help you.

Please enter this formula into a blank cell to output the result, H2, for example.

=SUM(IF(("Tom"=$C$2:$C$20)*($D$2:$D$20<=DATE(2016, 9, 30)*($D$2:$D$20>=DATE(2016, 9, 1))), 1/COUNTIFS($C$2:$C$20, "Tom", $A$2:$A$20, $A$2:$A$20, $D$2:$D$20, "<="&DATE(2016, 9, 30),$D$2:$D$20, ">="&DATE(2016, 9, 1))), 0) and then press Shift + Ctrl + Enter keys together to get the unique result, see screenshot:

doc count unique with multiple criteria 4

Notes:

1. In the above formula, “Tom” is the name criteria, 2016,9,1 and 2016,9,30 are the two dates that you want to count based on, C2:C20 is the cells contains the name criteria, and D2:D20 is the cells contain the date, A2:A20 is the range of cells that you want to count the unique values.

2. If you need to use an “or” criteria to count the unique values, such as, calculate the products which sold by Tom or in South region, please apply this formula:

=SUM(--(FREQUENCY(IF(("Tom"=$C$2:$C$20)+("South"=$B$2:$B$20), COUNTIF($A$2:$A$20, "<"&$A$2:$A$20), ""), COUNTIF($A$2:$A$20, "<"&$A$2:$A$20))>0)), and remember to press Shift + Ctrl + Enter keys together to get the unique result, see screenshot:

doc count unique with multiple criteria 5


arrow blue right bubble Count unique values based on three criteria

To count the unique product with three criteria, the formula may be more complex. Let’s say, calculating the unique products which are sold by Tom in September and in region North. Please do as this:

Enter this formula into a blank cell to output the result, I2, for example:

=SUM(IF(("Tom"=$C$2:$C$20)*($D$2:$D$20<=DATE(2016, 9, 30))*($D$2:$D$20>=DATE(2016, 9, 1))*("North"=$B$2:$B$20), 1/COUNTIFS($C$2:$C$20, "Tom", $A$2:$A$20, $A$2:$A$20, $D$2:$D$20, "<="&DATE(2016, 9, 30), $D$2:$D$20, ">="&DATE(2016, 9, 1), $B$2:$B$20, "North")), 0), and then press Shift + Ctrl + Enter keys together to get the unique result, see screenshot:

doc count unique with multiple criteria 6


The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest ( Sign Up? )
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    Ashvani Kumar · 2 months ago
    1 month
    2 brand name
    3 executive wise
    4 mix party name
    Count unique party name
  • To post as a guest, your comment is unpublished.
    Ashvani Kumar · 2 months ago
    Count Unique Values Based On four Criteria
  • To post as a guest, your comment is unpublished.
    Paul Medaille · 4 months ago
    I am trying to use this method to calculate unique customers for a particular product (where a customer may have bought multiple times, but I want unique customers). If I enter the formula but limit the range to a subset of just 5 rows that I know contain a duplicate customer, it works fine. But when I apply to the whole column, e.g. $D:$D, it calculates endlessly; if it finishes, it returns a wrong result. But now it's not even finishing and I have to end the Excel process. Is this just too costly in terms of CPU to apply to a large volume of data (e.g. 1500 rows)?
  • To post as a guest, your comment is unpublished.
    Paresh Prajapati · 7 months ago
    I ma getting value in point which is not possible So please help me Out

    {=SUM(IF(("Regular"='Raw Data'!$G$5:$G$1785)*('Raw Data'!$D$5:$D$1785<=DATE(2019,6,30)*('Raw Data'!$D$5:$D$1785>=DATE(2019,6,1))),1/COUNTIFS('Raw Data'!$B$5:$B$1785,'Raw Data'!$B$5:$B$1785,'Raw Data'!$D$5:$D$1785,"<="&DATE(2019,6,30),'Raw Data'!$D$5:$D$1785,">="&DATE(2019,6,1))),0)}


  • To post as a guest, your comment is unpublished.
    shuang · 7 months ago
    my question.
    I mean that filtered rows , and not count hidden rows.
  • To post as a guest, your comment is unpublished.
    shuang · 7 months ago
    "if count visible rows."
    I mean filtered rows , and not count rows hidden.
  • To post as a guest, your comment is unpublished.
    shuang · 7 months ago
    Ffrom this article formula,
    if count visible rows. how can add or edit formula?
  • To post as a guest, your comment is unpublished.
    NAH · 8 months ago
    The greater and less than date criteria is a distracting example of how to use the sumif array.
  • To post as a guest, your comment is unpublished.
    Hashim Shouket · 8 months ago
    thanks, this was really helpful

  • To post as a guest, your comment is unpublished.
    sayedzamanh@gmail.com · 1 years ago
    hi guys
    i need your support for adding the 4th criteria to this formula, i have tried but it doesn't work !!

    =SUM(IF(("Tom"=$C$2:$C$20)*($D$2:$D$20<=DATE(2016, 9, 30))*($D$2:$D$20>=DATE(2016, 9, 1))*("North"=$B$2:$B$20), 1/COUNTIFS($C$2:$C$20, "Tom", $A$2:$A$20, $A$2:$A$20, $D$2:$D$20, "<="&DATE(2016, 9, 30), $D$2:$D$20, ">="&DATE(2016, 9, 1), $B$2:$B$20, "North")), 0)

    waiting for quick response please ^_^
  • To post as a guest, your comment is unpublished.
    Karthik · 2 years ago
    Thanks a lot.
  • To post as a guest, your comment is unpublished.
    a4anish007@gmail.com · 2 years ago
    please tell me how to count no of unique jobs, job no's starting with "JN" alone and done by Jishnu.
  • To post as a guest, your comment is unpublished.
    Dicky Permana · 3 years ago
    Its works.

    Thank You so much.
  • To post as a guest, your comment is unpublished.
    Ivon · 3 years ago
    Hi

    Thanks for this. But what if I have two columns for the Product or if my product list has more than one product in a cell separated by a ",". Say, A7 is Banana, Apple, Strawberry.
    • To post as a guest, your comment is unpublished.
      Bartek · 2 years ago
      means your not storing your data correctly if you have more than 1 value
      • To post as a guest, your comment is unpublished.
        vignan · 7 months ago
        taking much time in calculation.... for three countifs criteria


        www.vignanias.com