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How to count unique values based on multiple criteria in Excel?

This article, I will take some examples for you to count unique values based on one or more criteria in a worksheet. The following detailed steps may help you.

Count unique values based on one criteria

Count unique values based on two given dates

Count unique values based on two criteria

Count unique values based on three criteria

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arrow blue right bubble Count unique values based on one criteria

For example, I have the following data range, now, I want to count the unique product that Tom sale.

doc count unique with multiple criteria 1

Please enter this formula into a blank cell where you want to get the result, G2, for instance:

=SUM(IF("Tom"=$C$2:$C$20, 1/(COUNTIFS($C$2:$C$20, "Tom", $A$2:$A$20, $A$2:$A$20)), 0)), and then press Shift + Ctrl + Enter keys together to get the correct result, see screenshot:

doc count unique with multiple criteria 2

Note: In the above formula, “Tom” is the name criteria that you want to count based on, C2:C20 is the cells contains the name criteria, A2:A20 is the cells that you want to count the unique values.


arrow blue right bubble Count unique values based on two given dates

To calculate the unique values between two given dates, for example, I want to count the unique product between the date range 2016/9/1 and 2016/9/30, please apply this formula:

=SUM(IF($D$2:$D$20<=DATE(2016, 9, 30)*($D$2:$D$20>=DATE(2016, 9, 1)), 1/COUNTIFS( $A$2:$A$20, $A$2:$A$20, $D$2:$D$20, "<="&DATE(2016, 9, 30),$D$2:$D$20, ">="&DATE(2016, 9, 1))), 0), and then press Shift + Ctrl + Enter keys together to get the unique result, see screenshot:

doc count unique with multiple criteria 3

Note: In the above formula, the date 2016,9,1 and 2016,9,30 are the start date and end date that you want to count based on, D2:D20 is the cells contain the date criteria, A2:A20 is the cells that you want to count the unique values from.


arrow blue right bubble Count unique values based on two criteria

If you want to count the unique product that Tom sale in September, the following formula can help you.

Please enter this formula into a blank cell to output the result, H2, for example.

=SUM(IF(("Tom"=$C$2:$C$20)*($D$2:$D$20<=DATE(2016, 9, 30)*($D$2:$D$20>=DATE(2016, 9, 1))), 1/COUNTIFS($C$2:$C$20, "Tom", $A$2:$A$20, $A$2:$A$20, $D$2:$D$20, "<="&DATE(2016, 9, 30),$D$2:$D$20, ">="&DATE(2016, 9, 1))), 0) and then press Shift + Ctrl + Enter keys together to get the unique result, see screenshot:

doc count unique with multiple criteria 4

Notes:

1. In the above formula, “Tom” is the name criteria, 2016,9,1 and 2016,9,30 are the two dates that you want to count based on, C2:C20 is the cells contains the name criteria, and D2:D20 is the cells contain the date, A2:A20 is the range of cells that you want to count the unique values.

2. If you need to use an “or” criteria to count the unique values, such as, calculate the products which sold by Tom or in South region, please apply this formula:

=SUM(--(FREQUENCY(IF(("Tom"=$C$2:$C$20)+("South"=$B$2:$B$20), COUNTIF($A$2:$A$20, "<"&$A$2:$A$20), ""), COUNTIF($A$2:$A$20, "<"&$A$2:$A$20))>0)), and remember to press Shift + Ctrl + Enter keys together to get the unique result, see screenshot:

doc count unique with multiple criteria 5


arrow blue right bubble Count unique values based on three criteria

To count the unique product with three criteria, the formula may be more complex. Let’s say, calculating the unique products which are sold by Tom in September and in region North. Please do as this:

Enter this formula into a blank cell to output the result, I2, for example:

=SUM(IF(("Tom"=$C$2:$C$20)*($D$2:$D$20<=DATE(2016, 9, 30))*($D$2:$D$20>=DATE(2016, 9, 1))*("North"=$B$2:$B$20), 1/COUNTIFS($C$2:$C$20, "Tom", $A$2:$A$20, $A$2:$A$20, $D$2:$D$20, "<="&DATE(2016, 9, 30), $D$2:$D$20, ">="&DATE(2016, 9, 1), $B$2:$B$20, "North")), 0), and then press Shift + Ctrl + Enter keys together to get the unique result, see screenshot:

doc count unique with multiple criteria 6


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  • To post as a guest, your comment is unpublished.
    Mohammad Alsayed · 25 days ago
    hi guys
    i need your support for adding the 4th criteria to this formula, i have tried but it doesn't work !!

    =SUM(IF(("Tom"=$C$2:$C$20)*($D$2:$D$20<=DATE(2016, 9, 30))*($D$2:$D$20>=DATE(2016, 9, 1))*("North"=$B$2:$B$20), 1/COUNTIFS($C$2:$C$20, "Tom", $A$2:$A$20, $A$2:$A$20, $D$2:$D$20, "<="&DATE(2016, 9, 30), $D$2:$D$20, ">="&DATE(2016, 9, 1), $B$2:$B$20, "North")), 0)

    waiting for quick response please ^_^
  • To post as a guest, your comment is unpublished.
    Karthik · 1 years ago
    Thanks a lot.
  • To post as a guest, your comment is unpublished.
    ANISH T · 1 years ago
    please tell me how to count no of unique jobs, job no's starting with "JN" alone and done by Jishnu.
  • To post as a guest, your comment is unpublished.
    Dicky Permana · 2 years ago
    Its works.

    Thank You so much.
  • To post as a guest, your comment is unpublished.
    Ivon · 2 years ago
    Hi

    Thanks for this. But what if I have two columns for the Product or if my product list has more than one product in a cell separated by a ",". Say, A7 is Banana, Apple, Strawberry.
    • To post as a guest, your comment is unpublished.
      Bartek · 1 years ago
      means your not storing your data correctly if you have more than 1 value