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How to count unique values based on multiple criteria in Excel?

This article, I will take some examples for you to count unique values based on one or more criteria in a worksheet. The following detailed steps may help you.

Count unique values based on one criteria

Count unique values based on two given dates

Count unique values based on two criteria

Count unique values based on three criteria


arrow blue right bubble Count unique values based on one criteria

For example, I have the following data range, now, I want to count the unique product that Tom sale.

doc count unique with multiple criteria 1

Please enter this formula into a blank cell where you want to get the result, G2, for instance:

=SUM(IF("Tom"=$C$2:$C$20, 1/(COUNTIFS($C$2:$C$20, "Tom", $A$2:$A$20, $A$2:$A$20)), 0)), and then press Shift + Ctrl + Enter keys together to get the correct result, see screenshot:

doc count unique with multiple criteria 2

Note: In the above formula, “Tom” is the name criteria that you want to count based on, C2:C20 is the cells contains the name criteria, A2:A20 is the cells that you want to count the unique values.


arrow blue right bubble Count unique values based on two given dates

To calculate the unique values between two given dates, for example, I want to count the unique product between the date range 2016/9/1 and 2016/9/30, please apply this formula:

=SUM(IF($D$2:$D$20<=DATE(2016, 9, 30)*($D$2:$D$20>=DATE(2016, 9, 1)), 1/COUNTIFS( $A$2:$A$20, $A$2:$A$20, $D$2:$D$20, "<="&DATE(2016, 9, 30),$D$2:$D$20, ">="&DATE(2016, 9, 1))), 0), and then press Shift + Ctrl + Enter keys together to get the unique result, see screenshot:

doc count unique with multiple criteria 3

Note: In the above formula, the date 2016,9,1 and 2016,9,30 are the start date and end date that you want to count based on, D2:D20 is the cells contain the date criteria, A2:A20 is the cells that you want to count the unique values from.


arrow blue right bubble Count unique values based on two criteria

If you want to count the unique product that Tom sale in September, the following formula can help you.

Please enter this formula into a blank cell to output the result, H2, for example.

=SUM(IF(("Tom"=$C$2:$C$20)*($D$2:$D$20<=DATE(2016, 9, 30)*($D$2:$D$20>=DATE(2016, 9, 1))), 1/COUNTIFS($C$2:$C$20, "Tom", $A$2:$A$20, $A$2:$A$20, $D$2:$D$20, "<="&DATE(2016, 9, 30),$D$2:$D$20, ">="&DATE(2016, 9, 1))), 0) and then press Shift + Ctrl + Enter keys together to get the unique result, see screenshot:

doc count unique with multiple criteria 4

Notes:

1. In the above formula, “Tom” is the name criteria, 2016,9,1 and 2016,9,30 are the two dates that you want to count based on, C2:C20 is the cells contains the name criteria, and D2:D20 is the cells contain the date, A2:A20 is the range of cells that you want to count the unique values.

2. If you need to use an “or” criteria to count the unique values, such as, calculate the products which sold by Tom or in South region, please apply this formula:

=SUM(--(FREQUENCY(IF(("Tom"=$C$2:$C$20)+("South"=$B$2:$B$20), COUNTIF($A$2:$A$20, "<"&$A$2:$A$20), ""), COUNTIF($A$2:$A$20, "<"&$A$2:$A$20))>0)), and remember to press Shift + Ctrl + Enter keys together to get the unique result, see screenshot:

doc count unique with multiple criteria 5


arrow blue right bubble Count unique values based on three criteria

To count the unique product with three criteria, the formula may be more complex. Let’s say, calculating the unique products which are sold by Tom in September and in region North. Please do as this:

Enter this formula into a blank cell to output the result, I2, for example:

=SUM(IF(("Tom"=$C$2:$C$20)*($D$2:$D$20<=DATE(2016, 9, 30))*($D$2:$D$20>=DATE(2016, 9, 1))*("North"=$B$2:$B$20), 1/COUNTIFS($C$2:$C$20, "Tom", $A$2:$A$20, $A$2:$A$20, $D$2:$D$20, "<="&DATE(2016, 9, 30), $D$2:$D$20, ">="&DATE(2016, 9, 1), $B$2:$B$20, "North")), 0), and then press Shift + Ctrl + Enter keys together to get the unique result, see screenshot:

doc count unique with multiple criteria 6


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Comments (19)
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This comment was minimized by the moderator on the site
Hi Thanks for this. But what if I have two columns for the Product or if my product list has more than one product in a cell separated by a ",". Say, A7 is Banana, Apple, Strawberry.
This comment was minimized by the moderator on the site
means your not storing your data correctly if you have more than 1 value
This comment was minimized by the moderator on the site
taking much time in calculation.... for three countifs criteria


http://www.vignanias.com
This comment was minimized by the moderator on the site
Its works. Thank You so much.
This comment was minimized by the moderator on the site
please tell me how to count no of unique jobs, job no's starting with "JN" alone and done by Jishnu.
This comment was minimized by the moderator on the site
here is the screenshot
This comment was minimized by the moderator on the site
Thanks a lot.
This comment was minimized by the moderator on the site
hi guys
i need your support for adding the 4th criteria to this formula, i have tried but it doesn't work !!

=SUM(IF(("Tom"=$C$2:$C$20)*($D$2:$D$20<=DATE(2016, 9, 30))*($D$2:$D$20>=DATE(2016, 9, 1))*("North"=$B$2:$B$20), 1/COUNTIFS($C$2:$C$20, "Tom", $A$2:$A$20, $A$2:$A$20, $D$2:$D$20, "<="&DATE(2016, 9, 30), $D$2:$D$20, ">="&DATE(2016, 9, 1), $B$2:$B$20, "North")), 0)

waiting for quick response please ^_^
This comment was minimized by the moderator on the site
thanks, this was really helpful
This comment was minimized by the moderator on the site
The greater and less than date criteria is a distracting example of how to use the sumif array.
This comment was minimized by the moderator on the site
Ffrom this article formula,
if count visible rows. how can add or edit formula?
This comment was minimized by the moderator on the site
"if count visible rows."
I mean filtered rows , and not count rows hidden.
This comment was minimized by the moderator on the site
my question.
I mean that filtered rows , and not count hidden rows.
This comment was minimized by the moderator on the site
I ma getting value in point which is not possible So please help me Out

{=SUM(IF(("Regular"='Raw Data'!$G$5:$G$1785)*('Raw Data'!$D$5:$D$1785<=DATE(2019,6,30)*('Raw Data'!$D$5:$D$1785>=DATE(2019,6,1))),1/COUNTIFS('Raw Data'!$B$5:$B$1785,'Raw Data'!$B$5:$B$1785,'Raw Data'!$D$5:$D$1785,"<="&DATE(2019,6,30),'Raw Data'!$D$5:$D$1785,">="&DATE(2019,6,1))),0)}
This comment was minimized by the moderator on the site
I am trying to use this method to calculate unique customers for a particular product (where a customer may have bought multiple times, but I want unique customers). If I enter the formula but limit the range to a subset of just 5 rows that I know contain a duplicate customer, it works fine. But when I apply to the whole column, e.g. $D:$D, it calculates endlessly; if it finishes, it returns a wrong result. But now it's not even finishing and I have to end the Excel process. Is this just too costly in terms of CPU to apply to a large volume of data (e.g. 1500 rows)?
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Count Unique Values Based On four Criteria
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1 month2 brand name 3 executive wise4 mix party nameCount unique party name
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Hi,
This is great - except I cant get it to work for what I require
I have two sheets - a Summary sheet, and another sheet containing data
The dates are dynamic - so you enter the date ranges in the Summary sheet in two cells (from B2 to D2)
When I replace DATE(2022,6,1) with B2 it comes back with "a value used in the formula is the wrong data type"
When I test with putting DATE(2022,6,1) and DATE (2022,6,30) in the from - to parts in the formula - I get 0 as the result - which is wrong.
Note: I'm in Ireland - so the date format here is dd.mm.yy - changing things doesn't fix - and adds confusion tbh
My formula is
=SUM(IF(Sheet4!$C$2:Sheet4!$C$65<=(D2)*(Sheet4!$C$2:Sheet4!$C$65>=(B2)), 1/COUNTIFS(Sheet4!$A$2:Sheet4!$A$65, Sheet4!$A$2:Sheet4!$A$65, Sheet4!$C$2:Sheet4!$C$65, "<="&D2,Sheet4!$C$2:Sheet4!$C$65, ">="&B2))),0)
Where Sheet4 contains the data, C2:C65 are cells with dates, A2:A65 are cells with project numbers - where there maybe duplicates
Any help - greatly appreciated,
Thanks
This comment was minimized by the moderator on the site
For all the above formula an you suggest a non array formula as my data runs to 25000 rows. I need a free suggestions and not paid ones
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