Note: The other languages of the website are Google-translated. Back to English

How to protect or lock cell values based on background color?

Supposing, I have a large worksheet and multiple cells are filled with different background colors, now, I want to lock or protect the cells based on certain filled color, such as locking or protecting all cells with red color. Are there any good methods to deal with this task in Excel?

Protect or lock cell values based on background color with VBA code

arrow blue right bubble Protect or lock cell values based on background color with VBA code

For example, I want to lock and protect all red cells, in order to prevent other users from modifying these cell values, the following VBA code can solve this job for you, please do as this:

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Protect or lock cell values based on color:

Sub lockcellsbycolor()
'Updateby Extendoffice
    Dim colorIndex As Integer
    colorIndex = 3
    Dim xRg As Range
    Application.ScreenUpdating = False
    For Each xRg In ActiveSheet.UsedRange.Cells
        Dim color As Long
        color = xRg.Interior.colorIndex
        If (color = colorIndex) Then
            xRg.Locked = True
            xRg.Locked = False
        End If
    Next xRg
    Application.ScreenUpdating = True
    MsgBox "All specified color cells have been locked!", vbInformation, "Kutools for Excel"
End Sub

Note: In the above code, the number 3 within the colorIndex = 3 script indicates the red color cells I want to lock, you can change it to other color index which you want to lock.

3. Then press F5 key to run this code, and only red color cells have been locked, other cells are unlocked in the used range of active sheet, see screenshot:

doc lock cells by color 1

4. If you want to protect them from being modified by other users, you just need to apply the Protect Sheet feature to protect this worksheet.

Tips: To get the color index number, you can apply the following User Defined Function:

Function GetColor(x As Range) As Integer
GetColor = x.Interior.ColorIndex
End Function

The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Comments (4)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
j'aurais voulu savoir si il était possible de faire la même chose mais avec la valeur de la cellule plutôt que la couleur?
Par exemple: Verrouiller toutes les cellules dont la valeur est "-" de la plage B2:E25.

Merci d'avance
This comment was minimized by the moderator on the site
Can this be applied to a sheet with merged cells and can it recognize a cell color that is based on conditional formatting? I want to lock cells that are color code 15 and those cells are color code 15 based on a conditional format. Thank you in advance.
This comment was minimized by the moderator on the site
How do you run this in a loop, so that all cells in all sheets that are not the specific color will be protected?
This comment was minimized by the moderator on the site
Bonjour, y a t il une astuce quand la feuille est protégée d utiliser le panel des couleurs dans l onglet accueil pour mettre un fond de couleur sur les cases non protégés merci
There are no comments posted here yet
Leave your comments
Posting as Guest
Rate this post:
0   Characters
Suggested Locations