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How to send an email when the attachment Excel file is opened by the recipients?

Author: Xiaoyang Last Modified: 2020-08-06

Most of us may send some important messages with an Excel file attachment to our clients, so we need to know if the recipient has received the message and opened the file attachment. In this case, you can create a VBA code for your Excel attachment file, when the recipient open the workbook and activate the code, then a prompt email will be send to you automatically.

Send an email when the attachment Excel file is opened by the recipients with VBA code


arrow blue right bubble Send an email when the attachment Excel file is opened by the recipients with VBA code

Before sending this Excel file, you should create a code as follows:

1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

2. Then double click ThisWorkbook under the VBAProject section to open a blank module, and then copy and paste the following code into the module:

VBA code: Send an email when the Excel file is opened:

Private Sub Workbook_Open()
'Updateby Extendoffice
    Dim olkObj As Object
    Dim olkEm As Object
    Dim strbody As String
    Set olkObj = CreateObject("Outlook.Application")
    Set olkEm = olkObj.CreateItem(0)
    strbody = "Hi there" & vbNewLine & vbNewLine & _
              ThisWorkbook.Name & vbNewLine & _
              "was opened by" & vbNewLine & _
              Environ("username")
    On Error Resume Next
    With olkEm
        .To = ""
        .CC = ""
        .BCC = ""
        .Subject = "File opened"
        .Body = strbody
        .Send
    End With
    On Error GoTo 0
    Set olkEm = Nothing
    Set olkObj = Nothing
End Sub

doc send when open file 1

Note: In the above code, you should change the email address to your own address which you want to receive the prompt email, and change the subject to your need.

3. Then save this workbook as Excel Macro-Enabled Workbook file format, see screenshot:

doc send when open file 2

4. And then send a message with this file attachment to the recipients you need, when the recipients downloading and opening this Excel file and activating the code, an prompt email will be automatically sent to you and tells you that the file was opened by who as following screenshot shown:

doc send when open file 3

Note: This method is only available when you use Outlook as your mail program.

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Comments (1)
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This comment was minimized by the moderator on the site
Thank you for the above code. I'm just curious. To add a selected range of a specific worksheet too in the body of the email. I have tried using sh.range select method in your code and the email goes out but without the range probably I'm doing something wrong here or missed to add some additional codes.
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