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How to transpose columns to rows and insert new rows to fill down data in Excel?

In this article, I introduce a VBA code to transpose columns to rows and insert new rows to fill down data as below screenshot shown, if you are interested in this operation, please go to below for more details.
doc transpose insert rows 1

Transpose and insert rows with VBA

arrow blue right bubble Transpose and insert rows with VBA

There is no direct way to transpose a range and insert rows to fill down same data, but here I can introduce a VBA code to quickly solve this task.

1. Press Alt + F11 keys to open Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste below VBA code to the Module window. See screenshot:

VBA: Transpose and insert rows.

 Sub TransposeInsertRows()
    Dim xRg As Range
    Dim i As Long, j As Long, k As Long
    Dim x As Long, y As Long
    Set xRg = Application.InputBox _
    (Prompt:="Range Selection...", _
    Title:="Kutools For Excel", Type:=8)
    Application.ScreenUpdating = False
    x = xRg(1, 1).Column + 2
    y = xRg(1, xRg.Columns.Count).Column
    For i = xRg(xRg.Rows.Count, 1).Row To xRg(1, 1).Row Step -1
        If Cells(i, x) <> "" And Cells(i, x + 1) <> "" Then
            k = Cells(i, x - 2).End(xlToRight).Column
            If k > y Then k = y
            For j = k To x + 1 Step -1
                Cells(i + 1, 1).EntireRow.Insert
                With Cells(i + 1, x - 2)
                    .Value = .Offset(-1, 0)
                    .Offset(0, 1) = .Offset(-1, 1)
                    .Offset(0, 2) = Cells(i, j)
                End With
                Cells(i, j).ClearContents
            Next j
        End If
    Next i
    Application.ScreenUpdating = True
End Sub


doc transpose insert rows 2

3. Press F5 key to run the code, and then select the data range you want to transpose and insert rows into the popping dialog. See screenshot:
doc transpose insert rows 3

4. Click OK. And the selected range has been converted as below screenshot shown.
doc transpose insert rows 4

Note: before running the code, you had better to save a copy of the original data.

Tip.If you want to quickly transpose a cross table to list table or vice versa, please try to use the Kutools for Excel’s Transpose Table Dimensions as shown in the following screenshot. It’s full function without limitation in 60 days, please download and have a free trial now.

doc transpose cross to list

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  • To post as a guest, your comment is unpublished.
    Val · 1 years ago
    how would i change the VBA code so that it will keep more of the columns the same? for example instead of the first two columns staying the same it will be the first 4?
    • To post as a guest, your comment is unpublished.
      Sunny · 1 years ago
      I am not sure, may be you can try to change x = xRg(1, 1).Column + 2 to x = xRg(1, 1).Column + 4.
  • To post as a guest, your comment is unpublished.
    Chasles · 1 years ago
    If my cross table's informations come from formulas, those formulas don't always follow when the macro is applied. How could I fix this to make sure that the formulas are kept in the cells?
    • To post as a guest, your comment is unpublished.
      Sunny · 1 years ago
      Hi, thank u for ur message. For solving your problem, you can apply Kutools' Convert Formula to Text before you running the macro, then after transposing thetable, apply Kutools' Convert Text to Formula. Please Let me know if it works. Thank u.