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How to transpose columns to rows and insert new rows to fill down data in Excel?

Author: Sun Last Modified: 2020-07-20

In this article, I introduce a VBA code to transpose columns to rows and insert new rows to fill down data as below screenshot shown, if you are interested in this operation, please go to below for more details.
doc transpose insert rows 1

Transpose and insert rows with VBA


arrow blue right bubble Transpose and insert rows with VBA

There is no direct way to transpose a range and insert rows to fill down same data, but here I can introduce a VBA code to quickly solve this task.

1. Press Alt + F11 keys to open Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste below VBA code to the Module window. See screenshot:

VBA: Transpose and insert rows.

 Sub TransposeInsertRows()
'UpdatebyExtendoffice20161125
    Dim xRg As Range
    Dim i As Long, j As Long, k As Long
    Dim x As Long, y As Long
    Set xRg = Application.InputBox _
    (Prompt:="Range Selection...", _
    Title:="Kutools For Excel", Type:=8)
    Application.ScreenUpdating = False
    x = xRg(1, 1).Column + 2
    y = xRg(1, xRg.Columns.Count).Column
    For i = xRg(xRg.Rows.Count, 1).Row To xRg(1, 1).Row Step -1
        If Cells(i, x) <> "" And Cells(i, x + 1) <> "" Then
            k = Cells(i, x - 2).End(xlToRight).Column
            If k > y Then k = y
            For j = k To x + 1 Step -1
                Cells(i + 1, 1).EntireRow.Insert
                With Cells(i + 1, x - 2)
                    .Value = .Offset(-1, 0)
                    .Offset(0, 1) = .Offset(-1, 1)
                    .Offset(0, 2) = Cells(i, j)
                End With
                Cells(i, j).ClearContents
            Next j
        End If
    Next i
    Application.ScreenUpdating = True
End Sub

 

doc transpose insert rows 2

3. Press F5 key to run the code, and then select the data range you want to transpose and insert rows into the popping dialog. See screenshot:
doc transpose insert rows 3

4. Click OK. And the selected range has been converted as below screenshot shown.
doc transpose insert rows 4

Note: before running the code, you had better to save a copy of the original data.

Tip.If you want to quickly transpose a cross table to list table or vice versa, please try to use the Kutools for Excel’s Transpose Table Dimensions as shown in the following screenshot. It’s full function without limitation in 30 days, please download and have a free trial now.

doc transpose cross to list

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Comments (8)
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This comment was minimized by the moderator on the site
Compiler errorSyntax Error
Dim xRg As Range
Dim i As Long, j As Long, k As Long
Dim x As Long, y As Long

This comment was minimized by the moderator on the site
The above code works great. It keeps the first two columns. How would I change the code so that it only keeps the first column?
This comment was minimized by the moderator on the site
How can I transpose the data every two cells

The initial exercise is:


Class1 | Name | Nancy | Judy | Lily | Daniel
Class2 | Name | Bruce | Uee | Perter | Daniel
Class3 | Name | kate | Kelly | Wenddy | Daniel

and I need it to look like this:

Class1 | Name | Nancy | Judy
Class1 | Name | Lily | Daniel
Class 2 | Name | Bruce | Uee
Class 2 | Name | Perter | Daniel
Class3 | Name | kate | Kelly
Class3 | Name | Wenddy | Daniel
This comment was minimized by the moderator on the site
how can I make data 3 and 4 remain in the same column:


the initial exercise is:

Class1 | Name | Nancy | Judy | Lily | Daniel
Class2 | Name | Bruce | Uee | Perter | Daniel
Class3 | Name | kate | Kelly | Wenddy | Daniel

I need to transpose it like this

Class1 | Name | Nancy | Judy
Class1 | Name | Lily | Daniel
Class 2 | Name | Bruce | Uee
Class 2 | Name | Perter | Daniel
Class3 | Name | kate | Kelly
Class3 | Name | Wenddy | Daniel
This comment was minimized by the moderator on the site
how would i change the VBA code so that it will keep more of the columns the same? for example instead of the first two columns staying the same it will be the first 4?
This comment was minimized by the moderator on the site
I am not sure, may be you can try to change x = xRg(1, 1).Column + 2 to x = xRg(1, 1).Column + 4.
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