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How to rank values excluding subtotal in Excel?

Author: Sun Last Modified: 2016-12-16

There is a range which contains the stores, regions, sales and the subtotal of sales in each region. Now the job is to rank all sales excluding subtotal as below screenshot shown, how can you quickly handle it in Excel?
doc rank exclude subtotal 1

Rank excluding subtotal

arrow blue right bubble Rank excluding subtotal

To rank values excluding subtotal, you need a helper column.

1. Select a blank cell next to the value you want to rank, type 1 into it, then drag auto fill handle down to fill series numbers until meeting the subtotal value. see screenshot:
doc rank exclude subtotal 2

2. Then go to the next value you want to rank to continue filling the series numbers, and repeat this step to fill all values you want to rank with series numbers. See screenshot:
doc rank exclude subtotal 3

3. Then you can rank the values excluding subtotals. Select a blank cell, E2, type this formula, =IF(N(D2),RANK(C2,$C$2:$C$16,1),"") (C2 is the cell that you want to rank, D2 is the series number, C2:C16 is the list of values you want to rank), and then drag fill handle down to the cells which need to apply this formula. See screenshot:
doc rank exclude subtotal 4


If you want to rank values in descending order, you can use this formula=IF(N(E2),RANK(E2,$E$2:$E$16),""), E2:E16 is the range contains the formula =IF(N(D2),RANK(C2,$C$2:$C$16,1),"").
doc rank exclude subtotal 5

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Comments (1)
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This comment was minimized by the moderator on the site
This is incorrect as if your subtotal is less than one of the values you are looking to rank it will push that value up in rank, the only reason this example works is because all subtotals are higher than the values you want ranked so they appear in rank from 1-12.
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