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How to remove blank or empty rows in Excel?

If there are hundreds of blank rows scattering through the whole worksheets, you will be frustrated about it. This tutorial is giving instructions on how to remove all the blank rows step by step.

Remove all the blank rows with Go To Special command

Remove all the blank rows with VBA code

Remove all the blank rows with only one clickgood idea3

Insert blank rows in every other row good idea3

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arrow blue right bubble Remove all the blank rows with Go To Special command

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1. Select the range containing blank rows you want to remove.

2. Click Home > Find & Select > Go To Special.

doc-delete-blank-rows1

3. In the Go To Special dialog box, check the Blanks option.

doc-delete-blank-rows2

4. And then click OK, all of the entire blank rows are highlighted. Then click Home > Delete > Delete Sheet Rows, the blank rows have been deleted from the selected range. See screenshots:

doc-delete-blank-rows3
-1
doc-delete-blank-rows4


arrow blue right bubble Remove all the blank rows with VBA code

The following VBA code also can help you to delete the blank rows of the selected range. Please do as this:

1. Select the range that you want to remove the blank rows.

2. Click Developer > Visual Basic, a new Microsoft Visual Basic for applications window will be displayed, click Insert > Module, and input the following code into the Module:

VBA: Remove blank rows of the selected range.

Sub DeleteBlankRows()
'Update 20131107
Dim Rng As Range
Dim WorkRng As Range
On Error Resume Next
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
xRows = WorkRng.Rows.Count
Application.ScreenUpdating = False
For i = xRows To 1 Step -1
    If Application.WorksheetFunction.CountA(WorkRng.Rows(i)) = 0 Then
        WorkRng.Rows(i).EntireRow.Delete XlDeleteShiftDirection.xlShiftUp
    End If
Next
Application.ScreenUpdating = True
End Sub

3. Then click doc-merge-multiple-workbooks-button button to run the code. And the entire blank rows in the selection will be removed.


arrow blue right bubble Remove all the blank rows with only one click

If you want to delete blank rows across worksheets, you can apply Kutools for Excel's Remove Blank Rows utility.

Kutools for Excel, with more than 200 handy functions, makes your jobs easier. 

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Click Kutools > Delete > Delete Blank Rows, select the scale to delete blank rows from as you need.see screenshot:

doc remove blank rows 1

2. Then you can choose the scope to delete the blank rows. You can delete the blank rows in the selected range, in active sheet, in selected sheets and in all sheets of Excel.

Tip: If there is a row which looks like a blank row but it contains invisible characters in its cells, this utility cannot delete such blank rows.


arrow blue right bubble Remove all the blank rows with only one click

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Insert blank rows in every other row

If you want to insert blank rows in every other row as below screenshot shown, the Insert Blank Rows &Columns utility can help you.

doc remove blank rows 2 doc arrow right doc remove blank rows 3

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Select the data range you want to insert blank rows every other row, click Kutools > Insert > Insert Blank Rows&Columns.
doc remove blank rows 4

2. In the Insert Blank Rows & Columns dialog, check Blank rows option, type 1 into Interval of and Rows textboxes.
doc remove blank rows 5

3. Click Ok. Now the blank rows have been inserted every other row.


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  • To post as a guest, your comment is unpublished.
    rs poshwal jaipur · 11 months ago
    VERY NICE, THANKS
  • To post as a guest, your comment is unpublished.
    YC · 1 years ago
    :lol: Good to share! Thank you!
  • To post as a guest, your comment is unpublished.
    Sudhakar · 1 years ago
    Very Helpful :-) it helped me to reconcile big report.
  • To post as a guest, your comment is unpublished.
    MEL · 1 years ago
    Guys I recently had this issue. I realised that the F5 special blanks wouldn't work because some of my columns had merged data sharing some rows...

    I just selected the columns needed and make sure the merge button was unselected. From there, the F5 special blanks select worked!
    Hope it helps someone.
  • To post as a guest, your comment is unpublished.
    Sanjay Rajput · 1 years ago
    This is simple VBA code to delete the entire rows based on particular column:-

    Sub DeleletBlankrows()
    Range("A1:A10000").SpecialCells(xlCellTypeBlanks).EntireRow.Delete
    End Sub