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4 easy ways to quickly remove Multiple Blank or empty rows in Excel

If there are hundreds of blank rows needed to be removed through the whole worksheet or workbook, you will be frustrated. Here this tutorial will list some speedy methods to handle this job for you step by step.


Method A: Remove blank rows with the Go To Special command

Now please do as below steps to remove empty rows with Go To Special rows:

1. Select the range you want to remove blank rows, click Home tab, then in Editing group, click Find & Select > Go To Special.
doc delete blank row 2

2. In the Go To Special dialog, check Blanks option.
doc delete blank row 3

3. Click OK, now all blank cells in the selection have been selected.
doc delete blank row 4

4. Click Home tab, in the Cells group, click Delete > Delete Sheet Rows.
doc delete blank row 5

Now the rows with blank cells have been removed.
doc delete blank row 6

Note:

There is a fatal flow while you using the Go To Special command to delete blank rows:
All rows contain blank cells (even if the row contains one blank cell and other columns contain data) will be removed as below screenshot shown.

doc delete blank row 1


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Method B: Remove blank rows in range/sheet/workbook with Kutools

If you want to quickly and easily remove all blank rows in selection, active sheet, selected sheets or the whole workbook without any wrong deletion,you can try the Delete Blank Rows tool of Kutools for Excel, which can handle jobs with one click without VBA code and helper column.

However, before you using this tool, you need to free installing Kutools for Excel firstly.

Click Kutools > Delete > Delete Blank Rows, then in the sub drop-down list, choose one operation as you need.
doc delete blank row 17

Demo: Remove all the blank rows with only one click


Method C: Remove blank rows with the VBA code

1. Press Alt + F11 key to enable Microsoft Visual Basic for Applications window.

2. Click Insert > Module to create a new Module script, copy and paste below code to the script.

VBA: Remove empty rows

Sub DeleteBlankRows()
'Update 20190107
Dim Rng As Range
Dim WorkRng As Range
On Error Resume Next
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
xRows = WorkRng.Rows.Count
Application.ScreenUpdating = False
For I = xRows To 1 Step -1
    If Application.WorksheetFunction.CountA(WorkRng.Rows(I)) = 0 Then
        WorkRng.Rows(I).EntireRow.Delete XlDeleteShiftDirection.xlShiftUp
    End If
Next
Application.ScreenUpdating = True
End Sub

doc delete blank row 7

3. Press F5 key to run the code, then select a range you use to remove blank rows in the popping KutoolsforExcel dialog.
doc delete blank row 8

4. Click OK. Now the empty rows in selection have been removed.
doc delete blank row 9

Note:

With this VBA code, you’d better remove blank rows in a range but not in the whole worksheet, or Microsoft Excel may get stuck.


Method D: Remove blank rows with the helper column and Filter function

1. Insert one column before your data range, take inserting Column A as instance, then type this formula =B3&C3&D3 into A3 to combine data in row3, see screenshot:

Tip: If your data across Column B3 to Column N, adjust the formula to =B3&C3&D3&E3&…&N3.
doc delete blank row 10

2. Then fill the formula to cells by dragging the auto fill handle down.
doc delete blank row 11

3. Then click Data > Filter.
doc delete blank row 12

4. Then click the Filter icon at the helper column, check Blanks option only in the drop-down list. See screenshot:
doc delete blank row 13

5. Click OK, the all blank rows have been filtered out.
doc delete blank row 14

6. Select the filtered rows, click Home > Delete > Delete Sheet Rows to remove the blank rows.
doc delete blank row 15

7. Then click Data > Filter again to disable Filter function.
doc delete blank row 16

Note:

Compare to method A and method C, this method can exactly remove blank rows and easy-to-handle for every Excel users. However, if there are dozens of columns in your data, this method will be a little tedious.


Relative operation: Insert blank rows in every other row

Maybe in some times, you want to insert blank rows in every other row of a range as below screenshot shown:
doc delete blank row 18

In this case, you can apply the Insert Blank Rows & Columns utility of Kutools for Excel to quickly handle this job.

1. Select the range you want to insert blank rows or columns in every other row, then click Kutools > Insert > Insert Blank Rows & Columns.
doc delete blank row 19

2. In the Insert Blank Rows & Columns dialog, check Blank rows or Blank columns option as you need in Insert type section, then, in Options section, specify the Interval of and Rows/Columns.
doc delete blank row 20

3. Click Ok, blank rows have been inserted in every other row of the selection.

Demo: Insert Blank rows & columns


Download sample file

sampleClick to download sample file


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