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4 easy ways to quickly remove Multiple Blank or empty rows in Excel

If there are hundreds of blank rows needed to be removed through the whole worksheet or workbook, you will be frustrated. Here this tutorial will list some speedy methods to handle this job for you step by step.

Method A: Remove blank rows with the Go To Special command

Now please do as below steps to remove empty rows with Go To Special rows:

1. Select the range you want to remove blank rows, click Home tab, then in Editing group, click Find & Select > Go To Special.
doc delete blank row 2

2. In the Go To Special dialog, check Blanks option.
doc delete blank row 3

3. Click OK, now all blank cells in the selection have been selected.
doc delete blank row 4

4. Click Home tab, in the Cells group, click Delete > Delete Sheet Rows.
doc delete blank row 5

Now the rows with blank cells have been removed.
doc delete blank row 6


There is a fatal flow while you using the Go To Special command to delete blank rows:
All rows contain blank cells (even if the row contains one blank cell and other columns contain data) will be removed as below screenshot shown.

doc delete blank row 1

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Method B: Remove blank rows in range/sheet/workbook with Kutools

If you want to quickly and easily remove all blank rows in selection, active sheet, selected sheets or the whole workbook without any wrong deletion,you can try the Delete Blank Rows tool of Kutools for Excel, which can handle jobs with one click without VBA code and helper column.

However, before you using this tool, you need to free installing Kutools for Excel firstly.

Click Kutools > Delete > Delete Blank Rows, then in the sub drop-down list, choose one operation as you need.
doc delete blank row 17

Demo: Remove all the blank rows with only one click

Method C: Remove blank rows with the VBA code

1. Press Alt + F11 key to enable Microsoft Visual Basic for Applications window.

2. Click Insert > Module to create a new Module script, copy and paste below code to the script.

VBA: Remove empty rows

Sub DeleteBlankRows()
'Update 20190107
Dim Rng As Range
Dim WorkRng As Range
On Error Resume Next
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
xRows = WorkRng.Rows.Count
Application.ScreenUpdating = False
For I = xRows To 1 Step -1
    If Application.WorksheetFunction.CountA(WorkRng.Rows(I)) = 0 Then
        WorkRng.Rows(I).EntireRow.Delete XlDeleteShiftDirection.xlShiftUp
    End If
Application.ScreenUpdating = True
End Sub

doc delete blank row 7

3. Press F5 key to run the code, then select a range you use to remove blank rows in the popping KutoolsforExcel dialog.
doc delete blank row 8

4. Click OK. Now the empty rows in selection have been removed.
doc delete blank row 9


With this VBA code, you’d better remove blank rows in a range but not in the whole worksheet, or Microsoft Excel may get stuck.

Method D: Remove blank rows with the helper column and Filter function

1. Insert one column before your data range, take inserting Column A as instance, then type this formula =B3&C3&D3 into A3 to combine data in row3, see screenshot:

Tip: If your data across Column B3 to Column N, adjust the formula to =B3&C3&D3&E3&…&N3.
doc delete blank row 10

2. Then fill the formula to cells by dragging the auto fill handle down.
doc delete blank row 11

3. Then click Data > Filter.
doc delete blank row 12

4. Then click the Filter icon at the helper column, check Blanks option only in the drop-down list. See screenshot:
doc delete blank row 13

5. Click OK, the all blank rows have been filtered out.
doc delete blank row 14

6. Select the filtered rows, click Home > Delete > Delete Sheet Rows to remove the blank rows.
doc delete blank row 15

7. Then click Data > Filter again to disable Filter function.
doc delete blank row 16


Compare to method A and method C, this method can exactly remove blank rows and easy-to-handle for every Excel users. However, if there are dozens of columns in your data, this method will be a little tedious.

Relative operation: Insert blank rows in every other row

Maybe in some times, you want to insert blank rows in every other row of a range as below screenshot shown:
doc delete blank row 18

In this case, you can apply the Insert Blank Rows & Columns utility of Kutools for Excel to quickly handle this job.

1. Select the range you want to insert blank rows or columns in every other row, then click Kutools > Insert > Insert Blank Rows & Columns.
doc delete blank row 19

2. In the Insert Blank Rows & Columns dialog, check Blank rows or Blank columns option as you need in Insert type section, then, in Options section, specify the Interval of and Rows/Columns.
doc delete blank row 20

3. Click Ok, blank rows have been inserted in every other row of the selection.

Demo: Insert Blank rows & columns

Download sample file

sampleClick to download sample file

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Comments (54)
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This comment was minimized by the moderator on the site
excelente me sirvio el punto uno para 40000 registros en 1 seg
This comment was minimized by the moderator on the site
Great!!! This helps a lot.
This comment was minimized by the moderator on the site
This comment was minimized by the moderator on the site
:lol: Good to share! Thank you!
This comment was minimized by the moderator on the site
Very Helpful :-) it helped me to reconcile big report.
This comment was minimized by the moderator on the site
Guys I recently had this issue. I realised that the F5 special blanks wouldn't work because some of my columns had merged data sharing some rows... I just selected the columns needed and make sure the merge button was unselected. From there, the F5 special blanks select worked! Hope it helps someone.
This comment was minimized by the moderator on the site
This is simple VBA code to delete the entire rows based on particular column:- Sub DeleletBlankrows() Range("A1:A10000").SpecialCells(xlCellTypeBlanks).EntireRow.Delete End Sub
This comment was minimized by the moderator on the site
only usefull if you want to delete ANY row with ONE blank cell, not delete rows with ALL cells being blank. Isn't this titled "How to remove blank or empty rows in Excel?" not "How to remove rows with blank cells?"
This comment was minimized by the moderator on the site
Ah, no, actually. The whole purpose of the sort & filter routine I demonstrated is to take out ONLY rows that are entirely blank across. The inquirer did not want any row removed that had some data in it... only rows that were completely blank. And the problem with the BLANK command was that it took out ANY rows entirely that had even one blank cell, erasing the rest of the data on the same row. Try it. It does the opposite of what you stated in your first sentence.... it takes out only entire blank rows, and leaves ALL the remaining data intact.
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When you select multiple columns, then go to Find & Select -> Go To Special and choose blanks, it will highlight every blank cell within that range. If you then proceed to Delete -> Delete Sheet Rows, it will delete all rows that had a blank cell selected. Go try it.
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oh bro thankyou very very much .....
This comment was minimized by the moderator on the site
thanks a lot, it saved lot of time
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