How to display default value based on anther cell in Excel?
When working with two related lists in Excel, you may want to display a default value from one list based on a selection from the other. This tutorial demonstrates how to achieve this using the VLOOKUP function or by creating dependent drop-down lists.
Display default value based on another cell with VLOOKUP
Display default value based on another cell with dependent drop-down list
Display default value based on another cell with VLOOKUP
In Excel, you can use the VLOOKUP function to quickly show value based on the corresponding value.
Select a cell which will display the default value, type this formula
=VLOOKUP(D1,A1:B7,2,0)
In the formula, D1 is the value you are looking up, A1:B7 is the data range to search, and 2 indicates the column number in the range where the corresponding value is found. Press the Enter key, the value will be displayed.
Display default value based on another cell with dependent drop-down list
If you want only the default value to be displayed when its corresponding value is selected, you can create a dependent drop-down list to handle it.
1. Give a name to the list which you want to display value based on.
2. Name the default value with its corresponding value one by one.
3. Now select a cell such as D1, click Data > Data Validation > Data Validation.
4. In the Data Validation dialog, under Settings tab, choose List from Allow section, then type =Country in the Source textbox, Country is the name you give to the list you based on in step 1.
5. Click OK. Then go to E1, the cell you will place the default value, click Data > Data Validation > Data Validation.
6. Then in the Data Validation dialog, choose List from Allow section, then type =INDIRECT($D$1) in the Source textbox, $D$1 is the cell contains the first drop-down list.
7. Click OK. Now, when you select a value from the first drop-down list, only its corresponding value can be selected and displayed in the second drop-down list.
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