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How to copy multiple selections or ranges in Excel?

Author: Xiaoyang Last Modified: 2020-04-30

For example, you have a large worksheet, and now you only want to copy some selected ranges and distribute to other worksheets. But when you select the multiple ranges and click copy, there will be a prompt dialog box to remind you “That command cannot be used on multiple selections.” In this condition, how do you quickly copy multiple selected ranges? Here are some tricks for you to solve this task.


Copy multiple selected ranges with Clipboard

With the help of Clipboard, you can paste all of the selected ranges to another range or worksheet at a time. Please do as follows:

1. Click Home > doc copy multiple ranges 09 in the Clipboard group to display the Clipboard Pane.. See screenshot:

2. And then copy the selected ranges that you need one by one. At the same time, the copied ranges have been appeared in the Clipboard Pane. see screenshot above:

3. Select the first cell of destination range you will paste all copied ranges to, and click Paste All button in the Clipboard Pane.

And then all of the copied ranges have been pasted into the specified destination range.

Easily combine multiple selections from many worksheets/workbooks into single worksheet/workbook

It may be tedious to combine dozens of sheets from different workbooks into one sheet. But with Kutools for Excel’s Combine (worksheets and workbooks) utility, you can get it done with just several clicks!


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Copy multiple selected ranges with VBA code

With VBA code, you can also copy multiple selected ranges and paste them into any other worksheet.

1. Holding the Ctrl key and select multiple nonadjacent ranges you want to use.

2. Press Alt + F11 keys at the same time to open the Microsoft Visual Basic for applications window, click Insert > Module, and input the following code into the Module:

Option Explicit
Sub CopyMultipleSelection()
Dim SelAreas() As Range
Dim PasteRange As Range
Dim UpperLeft As Range
Dim NumAreas As Integer, i As Integer
Dim TopRow As Long, LeftCol As Integer
Dim RowOffset As Long, ColOffset As Integer
Dim NonEmptyCellCount As Integer
' Exit if a range is not selected
If TypeName(Selection) < > "Range" Then
MsgBox "Select the range to be copied. A multiple selection is allowed."
Exit Sub
End If
' Store the areas as separate Range objects
NumAreas = Selection.Areas.Count
ReDim SelAreas(1 To NumAreas)
For i = 1 To NumAreas
Set SelAreas(i) = Selection.Areas(i)
Next
' Determine the upper left cell in the multiple selection
TopRow = ActiveSheet.Rows.Count
LeftCol = ActiveSheet.Columns.Count
For i = 1 To NumAreas
If SelAreas(i).Row < TopRow Then TopRow = SelAreas(i).Row
If SelAreas(i).Column < LeftCol Then LeftCol = SelAreas(i).Column
Next
Set UpperLeft = Cells(TopRow, LeftCol)
' Get the paste address
On Error Resume Next
Set PasteRange = Application.InputBox _
(Prompt:="Specify the upper left cell for the paste range:", _
Title:="Copy Mutliple Selection", _
Type:=8)
On Error GoTo 0
' Exit if canceled
If TypeName(PasteRange) < > "Range" Then Exit Sub
' Make sure only the upper left cell is used
Set PasteRange = PasteRange.Range("A1")
' Check paste range for existing data
NonEmptyCellCount = 0
For i = 1 To NumAreas
RowOffset = SelAreas(i).Row - TopRow
ColOffset = SelAreas(i).Column - LeftCol
NonEmptyCellCount = NonEmptyCellCount + _
Application.CountA(Range(PasteRange.Offset(RowOffset, ColOffset), _
PasteRange.Offset(RowOffset + SelAreas(i).Rows.Count - 1, _
ColOffset + SelAreas(i).Columns.Count - 1)))
Next i
' If paste range is not empty, warn user
If NonEmptyCellCount < > 0 Then _
If MsgBox("Overwrite existing data?", vbQuestion + vbYesNo, _
"Copy Multiple Selection") < > vbYes Then Exit Sub
' Copy and paste each area
For i = 1 To NumAreas
RowOffset = SelAreas(i).Row - TopRow
ColOffset = SelAreas(i).Column - LeftCol
SelAreas(i).Copy PasteRange.Offset(RowOffset, ColOffset)
Next i
End Sub

3. Then click the Run button to run the code.

4. And now please specify a cell to paste the ranges in the opening Copy Multiple Selection dialog box, and click the OK button. See screenshot:


Quickly copy multiple selected ranges from one worksheet

The Copy Multiple Ranges utility of Kutools for Excel can help you easily copy multiple ranges from the active worksheet quickly. Please do as follows:

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1. Select the ranges you want to use one by one without holding the Ctrl key, and then click Kutools > Copy Ranges. See screenshot:

2. In the Copy Multiple Ranges dialog box, check All option from Paste special section, and click the Ok button. See screenshot above:

Note: If you want to keep the row height and column width as the original ranges, please check Including row height option and Including column width option in the Copy Multiple Ranges dialog box.

3. And specify a cell to paste the ranges in the following prompt box, and click the OK button.

And now all of the selected ranges will be pasted into the specified cell as the same row height and column width as the original selections.

Click here for more information about Copy Multiple Ranges utility       

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Copy multiple ranges from many worksheets/workbooks

Kutools for Excel provides another Combine Worksheets utility to copy multiple ranges from many worksheets or many workbook easily in Excel. Please do as follows:

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1. Click Kutools Plus > Combine.

2. In the opening Combine Worksheets – Step 1 of 3 dialog box, please check the Combine multiple worksheets from workbook into one worksheet option, and click the Next button.

3. In the Combine Worksheets – Step 2 of 3 dialog box, please do as below:

(1) Select the workbook in the Workbook list section, and then click the Browse button  behind each worksheet to specify the range from each worksheet;
(2) Click the Add button to add other workbooks which you will copy ranges from, and then repeat above (1) to specify ranges in added workbook.
(3) Click the Finish button.

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4. Then a Kutools for excel dialog box comes out and asks for saving combination scenario. Please click the Yes button or No button as you need.

So far all specified ranges from multiple worksheets or workbooks have been copied and pasted into a new workbook.


Demo: Copy multiple selected ranges from one worksheet

Demo: Copy multiple selected ranges from many workbooks/worksheets


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Comments (14)
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This comment was minimized by the moderator on the site
Hi there,
Great code but wondered how I can paste values rather than just paste?
Thanks :)
This comment was minimized by the moderator on the site
Hi there,
Great post and the VBA code works perfectly. Is it possible to change the code to paste special > values? If so, how?
Thanks!
This comment was minimized by the moderator on the site
Hi. Nice code, works great. Is it possible to modify the code in a way such that it is possible to insert/paste the market row/ranges multiple times instead of just one time?
This comment was minimized by the moderator on the site
Hi Jacob,
Maybe this Insert Title Rows feature of Kutools for Excel can solve your problem.
https://www.extendoffice.com/product/kutools-for-excel/excel-insert-title-rows.html
This comment was minimized by the moderator on the site
Hi! How do I use the same VBA Code above but instead of simply pasting, I would like it to paste special for just the values. The table I am putting the values (constants) into is already formatted and with totals (formulas)
Thanks so much in advance!
This comment was minimized by the moderator on the site
Hi Katrina Manahan,

Please open the Microsoft Visual Basic for applications window, and create a new Module, just press CTRL + V to paste the VBA code directly. The sequence numbers before code won't be pasted.
This comment was minimized by the moderator on the site
Thanks for the code, works perfectly. This odd lack of function within Excel has stumped me many times in the past. It's normally quicker in the end to work around it, but in this case I have 4000 individually colour-coded cells so any work-around would have taken a long time, so I'm very grateful. Steve
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