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How to filter or select cells by cell color in Excel?

Normally you can fill cells with different colors for any purposes in Excel. If you have a worksheet with using different colors to indicate different type of contents and you want to filter or select those cells by the cell color, you may get it done as follows:

Filter rows by cell color with Filter command

Filter rows by cell color with Kutools for Excel

Select cells by cell color with Find command

Select cells by cell color with Kutools for Excel


Filter cells based on same background color:

Kutools for Excel’s Special Filter can help you to quickly filter all cells with same background color, font color, bold values, merged cells, and so on...

doc filter by color 16

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Filter rows by cell color with Filter command


You can filter rows by cell color with following steps:

1. Select the column that you want to filter by cell color, and click Data > Filter, see screenshot:

doc filter by color 1

2. Then the filter arrow button will be appeared besides the title of selected column.

3. Click the button, and move mouse over the Filter by Color item, and select one color to filter.

doc filter by color 2

4. Then it shows the rows whose cells are filled by selected color, and hide other rows quickly. See screenshot:

doc filter by color 3


Filter rows by cell color with Kutools for Excel

If you have Kutools for Excel, with its Special Filter feature, you can quickly filter all cells which filled with same background color.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days. 

After installing Kutools for Excel, please do as this:

1. Seelct the column that you want to filter by background color, and then click Kutools Plus > Special Filter > Special Filter, see screenshot:

doc filter by color 11

2. In the Special Filter dialog box, select  Format option, then choose Background Color from the drop down list, and then click doc filter by color 13 button to select a color that you want to filter out, see screesnhot:

doc filter by color 12

3. Then click Ok button, and a promot box will pop out to remind you how many matched cells have been found, see screenshot:

doc filter by color 14

4. And then click OK button, all cells with the same color you specfied have been filtered at once, see screenshot:

doc filter by color 15

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Select cells by cell color with Find command

You may want to select cells by cell color, the Find command can help you quickly select the same color of the cells. And you can do it with following steps:

1. Select the range that you want to select the cells by specific color.

2. Press the Ctrl + F shortcuts to open the Find and Replace dialog box. And click Find tab.

3. Then click the Format button, and click Choose Format From Cell… item to select a cell with the specific color you want to select by.

doc filter by color 4

Note: If there is no Format button in the dialog box, please click the Options button to get it.

4. Click the Find All button in the Find and Replace dialog box. And it will filter all cells which have the same color as the selected cell. And then press Ctrl + A to select all cells.

doc filter by color 5

5. Then close the dialog box, and all cells meet the criteria are selected, then you can copy and paste them to a blank range as you want.

doc filter by color 6


Select cells by cell color with Kutools for Excel

If you have installed Kutools for Excel, you can use its Select Cells with Format tool to select the rows that contains cells meeting criteria no matter the cells in which column.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days. 

1. Click Kutools > Select > Select Cells with Format…, see screenshot:

doc filter by color 7

2. In the Select Cells with Format dialog box, please do as follows:

(1.) Click  111 button to select the data range that you want to select the same color rows;

(2.) Then click Choose Format From Cell button to specify a cell that you want to select other same color rows based on.

(3.) And all the attributes of that specified cell have been listed into the below list box, then just check Fill checkbox in the dialog box.

doc filter by color 8

3. And then click OK, a prompt box will appear to tell you how many cells are matched with the specific cell.

doc filter by color 9

If you click Yes, all cells with the same color as the base cell have been selected. (If you click No, you can search again.) Then you can copy and paste them to a blank range as you want. See screenshot:

doc filter by color 10

Download and free trial Kutools for Excel Now !


Demo: Select cells by cell color with Kutools for Excel

Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Download and free trial Now!


Related articles:

How to select cells based on color or formatting of another cell in Excel?


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  • To post as a guest, your comment is unpublished.
    Penny · 2 years ago
    I am trying to select all cells of a specified colour where the colour has been applied as a result of conditional formatting. It does not work with Find All.
  • To post as a guest, your comment is unpublished.
    DavidB · 3 years ago
    This page was VERY helpful. I took the time to add a comment because I wanted to thank whomever that had this web page. Thank-you!
  • To post as a guest, your comment is unpublished.
    jjjhhhh · 3 years ago
    Hi how do I do this if there are no colours?
  • To post as a guest, your comment is unpublished.
    Yuszhang · 4 years ago
    Hi, i want to sort color by rows. Example. I have 2 color in excell by random, white and red. And i want to sort all the red cell colour go to left. How can i do that? Help please if u know. Thank you.
  • To post as a guest, your comment is unpublished.
    Ashish Singh · 4 years ago
    Hi sir.

    Thanks.......That was very helpful for all.
  • To post as a guest, your comment is unpublished.
    RobertTK · 5 years ago
    What do we do to filter cells based on their colour if the 'Filter by Colour' option does not appear, even when some cells are coloured in?
  • To post as a guest, your comment is unpublished.
    Billy · 5 years ago
    THANKS, That was very helpful for me. Best Regards!