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Outlook: change font size and color for incoming email messages

Normally you can enlarge or reduce the view for an incoming email with the Zoom feature (Ctrl + + or Ctrl + -) when you are viewing it. However, the font size will change to normal (100%) when you switch to other incoming emails. Moreover, it is not able to change the font style, color, and more. Actually there is a trick to change the font for all incoming emails. Here we will show you the trick to change the font size and color for all incoming email messages automatically in Microsoft Outlook.

Change font size and color for incoming emails in Outlook 2010 and 2013

Change font size and color for incoming emails in Outlook 2007

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arrow blue right bubbleChange font size and color for incoming emails in Outlook 2010 and 2013

Firstly of all, we will guide you to change the font size and color for all incoming email messages in Microsoft Outlook 2010 and 2013. You can do it as following.

Step 1: Configure your Outlook 2010 or 2013, and change all incoming email messages into plain text. Click to know how to configure.

Step 2: Click the File > Options.

Step 3: In the Outlook Options dialog box, click the Mail in the left bar.

Step 4: Go to the Compose messages section, and click the Stationery and Fonts button.

Step 5: In the Signatures and Stationery dialog box, click the Font button in the Composing and reading plain text messages section. See the following screen shot:

Step 6: In the Font dialog box, change font for incoming emails:

Select a font face in the Font: box. And in our case we select the Calibri.

  1. Select a font style in the Font style: box. And in our case we select the Bold.
  2. Select a font size in the Size: box. And in our case we select the 16.
  3. Select one color in the Font color: box. And in our case we select the green color.

Step 7: Click all OK buttons in each dialog box.

Then go back to the main interface of Microsoft Outlook, and preview an incoming email in the Reading Pane. You will get the content of the incoming email with green bold font, and the font is Calibri and 16. See the following screen shot:


arrow blue right bubbleChange font size and color for incoming emails in Outlook 2007

There is a litter difference to configure and change the font size and color for all incoming email messages in Microsoft Outlook 2007.

Step 1: Configure your Outlook 2007, and change all incoming email messages into plain text. Click to know how to configure.

Step 2: Click the Tools > Options.

Step 3: Click the Stationery and Fonts button on the Mail Format tab.

Then the Signature and Stationery dialog box comes out, and you can follow the same steps we described for Outlook 2010 to change the font for all incoming email messages.


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  • To post as a guest, your comment is unpublished.
    Cris · 1 years ago
    This didn't work for my Outlook
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    J Minsch · 2 years ago
    I am trying to set a default font size such that when I open any new email it will have a default font size of fourteen rather than the current default 9 point font. So far I have found lots of ways to configure my stationary, but no one mentions setting defaults for newly opened email.
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    shailesh · 2 years ago
    Done.. but it looses the originality of the HTML email style. i it possible set zoom at 150% as a default setting?
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    Ulas · 2 years ago
    SIAN, you are the best thank you!!
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    John W. · 2 years ago
    I'm trying to find a way to change the text style and highlight certain phrases or words in outgoing messages in Cox classic e--mail.
    Any ideas?
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    Doug · 2 years ago
    Not to hijack the thread, but I have a user who wants all of his messages in his Inbox, not just any new ones, to show as a darker color than this dark gray that is the default. He thinks it doesn't stand out enough. Does anyone know how to change this?
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    Moxie · 3 years ago
    Tried all of these steps - only the reading pane changes - need the actual message to change.
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      Makrand · 3 years ago
      You are right. I need to change the text color which is in the message BODY. The above settings, change the color of the text in the SUBJECT field.
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    Sian · 3 years ago
    This works but before you do this you have to change all incoming messages to plain text... This is done in Tools > Trust Center > Email Security > Read as Plain Text - Tick both boxes. Then follow the above.
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    taigner · 3 years ago
    arial font is installed in Windows Fonts folder. Have had Arial selected for incoming and reading emails, but still a script font displays. Obviously, a font substitution is occurring somewhere, but where? I am sick and tired of having to copy my incoming mail to Word or Wordpad just so I can read them. Any help would be most greatly appreciated!
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    Sunshine · 3 years ago
    This didn't work for me either until I found the missing step which is below.

    [b]Set the option to read all incoming email as plain text if it is necessary to increase the text size of all incoming emails.[/b] To do this, go to "Tools", then click on "Options," then look for the button that says "Email Options" and click "Read all Standard Mail as Plain Text."
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    Laura M · 4 years ago
    Did not work for me either :(
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    SouthernGirl · 4 years ago
    To change the font of the unread incoming messages.

    Go to the view tab, view settings, conditional formatting, make sure unread messages are selected click on font, change color.
    • To post as a guest, your comment is unpublished.
      Neil Schimler · 2 years ago
      [quote name="SouthernGirl"]To change the font of the unread incoming messages.

      Go to the view tab, view settings, conditional formatting, make sure unread messages are selected click on font, change color.[/quote]
      I can't thank you enough. I have been trying to change font and color for incoming email for two days. Thank you, thank you, thank you.
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      Sue LaRocco · 2 years ago
      worked for me, thanks
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      Diana · 3 years ago
      This worked!!! Thank you
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    unixguy · 4 years ago
    Yeah, these instructions do not work.
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    lyn · 4 years ago
    Yes this did not work me either. I don't like the blue for unread incoming email messages but cannot seem to change it.
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    Leo · 5 years ago
    Followed your instructions to change the colour of the font for incoming emails to black, but, did not work.
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      Penny · 5 years ago
      Followed your instructions to change font size and it did not work.