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How to rename color categories in Outlook?

Normally default categories are named with colors, for example the Blue Category, Green Category, etc. Actually Microsoft Outlook supports users to rename both default categories and new-built categories. Here we will describe the steps in details about renaming color categories in Microsoft Outlook.

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The following steps will guide you to rename any existing categories in your Microsoft Outlook easily.

Step 1: Select an Outlook item, such as a message/ task/ appointment, to activate the Categorize feature.

Step 2: Open the Color Categories dialog box:

In Outlook 2010 and 2013, please click the Categorize > All Categories in the Tags group on the Home tab.

In Outlook 2007, please click the Categorize button > All Categories in the Toolbars.

Step 3: In the Color Categories dialog box:

  • Select and highlight a color category that you will rename later;
  • Click the Rename button.

Step 4: Then the name of selected color category is editable, and you need to delete the existing text, and enter a new name in the editable box. See the following screen shot:

Step 5: Click the OK button to finish renaming.

Then you will see the renamed color category is labeled with the new name in the whole Microsoft Outlook at once.


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