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How to rename color categories in Outlook?

Author: Kelly Last Modified: 2014-03-21

Normally default categories are named with colors, for example the Blue Category, Green Category, etc. Actually Microsoft Outlook supports users to rename both default categories and new-built categories. Here we will describe the steps in details about renaming color categories in Microsoft Outlook.

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The following steps will guide you to rename any existing categories in your Microsoft Outlook easily.

Step 1: Select an Outlook item, such as a message/ task/ appointment, to activate the Categorize feature.

Step 2: Open the Color Categories dialog box:

In Outlook 2010 and 2013, please click the Categorize > All Categories in the Tags group on the Home tab.

In Outlook 2007, please click the Categorize button > All Categories in the Toolbars.

Step 3: In the Color Categories dialog box:

  • Select and highlight a color category that you will rename later;
  • Click the Rename button.

Step 4: Then the name of selected color category is editable, and you need to delete the existing text, and enter a new name in the editable box. See the following screen shot:

Step 5: Click the OK button to finish renaming.

Then you will see the renamed color category is labeled with the new name in the whole Microsoft Outlook at once.


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