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How to prevent others from forwarding your email message in Outlook?

Author: Siluvia Last Modified: 2014-07-24

If you send an email to a contact, and you don’t want the email to be forwarded by the recipients, what can you do? For preventing others from forwarding your email message, please do as follows.

Prevent others from forwarding your email message in Outlook

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arrow blue right bubblePrevent others from forwarding your email message in Outlook

For preventing others from forwarding your email message, the best way is to disable the Forward function in Outlook.

Step 1: Create a new Form with preventing forward

1. Create a new email message.

2. In the Message window, please click Developer > Design a Form. See screenshot:

If the Developer tab doesn't show in the Ribbon, please click How to add developer tab on Ribbon in Outlook? to show the Developer tab.

3. In the Design Form dialog box, please choose Standard Forms Library from the Look In drop down list, and then click to select the Message in the textbox and then click Open button.

4. Go to the (Actions) tab in the Message (HTML) (Design) dialog box, and double click the Forward field as shown in the below screenshot.

5. In the Form Action Properties dialog box, please uncheck the Enabled box, and then click the OK button. See screenshot:

6. Then it returns to the Message (HTML) (Design) dialog box, go to the Properties tab and check the Send form definition with item box.

7. A prompt box pops up while you checking the Send from definition with item box, click OK button to close it.

8. Then click Publish > Publish Form in the Message (HTML) (Design) dialog box.

9. When the Publish Form As dialog box popping up, name the Form in the Display name field and then click Publish button. Note: By default, the created Form is saved in the Personal Forms Library folder.

10. Then click the Close button to close the Message (HTML) (Design) dialog box. When the prompt box pops up, click No button.

11. Close the new Message window you have created at the very beginning.

Step 2: Send an email with created “Prevent forwarding” Form

1. When you want to send a “prevent forwarding” email to others, please click Developer > Choose Form.

If you are using Outlook 2007, please click File > New > Choose Form.

2. In the Choose Form dialog box, you need to:

1). Select the Personal Forms Library in the Look In drop-down list;

2). Select the Form you have created for preventing forwarding in the textbox;

3). Click Open button.

3. Then a new Message window will display, compose your email and click the Send button to send it.

When people receive and open your email with “prevent forwarding”, the Forward button will turn grayed and cannot be used. See screenshot:

Note:This method is only applied to Outlook accounts, if the recipients are not using Outlook, this way will become invalid.

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Comments (5)
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This comment was minimized by the moderator on the site
Not useful. Tried. the customised form just doesnt work
This comment was minimized by the moderator on the site
Rather ineffective or incomplete : the receiver could still use "Reply" or "Reply All" and change the address to another one ...
This comment was minimized by the moderator on the site
Awesome walkthrough
This comment was minimized by the moderator on the site
Useful, but this also prevents me (the sender) from forwarding the message. Can this be changed to allow the original sender to forward but not the recipients?
This comment was minimized by the moderator on the site
With you could prevent the forward of you email and much more... Compatible with any email account
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