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How to print meeting attendees list in Outlook?

Author: Siluvia Last Modified: 2020-11-11

Sometimes a meeting attendees list or the meeting attendees with responses need to be printed out in some purpose. With this article, you will learn how to print a meeting attendees list or print the attendees with responses in Outlook.


Print only the meeting attendees list in Outlook

If you want to only print the meeting attendees list in Outlook, please do as follows.

1. In Calendar view, open the meeting request you want to print the meeting attendees list from.

2. In the Meeting window, please click Meeting > Scheduling Assistant. See screenshot:

3. Please copy all attendees: (1) Holding Shift key, and select all attendees with clicking the first attendee and the last one; (2) Click Format Text > Copy. See screenshot:

4.Open a Word document and then paste all attendees you have just copied to it with pressing Ctrl + V keys.

5. Convert these attendees from a row to a column: select the attendees, and then click Insert > Table > Convert Text to Table. See screenshot:

6. In the Convert Text to Table dialog box, please (1) change the Number of columns to 1, (2) check the Other option, and type semicolon ; into following box, and (3) click the OK button. See screenshot:

7. And the meeting attendees have been listed into a single column as follows. And then click File > Print to print the list of attendees.

Quickly print a meeting including its attendee list and attendees' responses in Outlook

Normally, for printing a meeting's attendee list in Outlook, you have to copy the attendee list, paste it to some place, and then print. But, with excellent Advanced Print feature of Kutools for Outlook, you can quickly print a meeting with its attendee list, and all attendees' responses as well.


doc advacned print meeting attendees 1

Print the meeting attendees with responses in Outlook

If you want to print the meeting attendees with responses in Outlook, please do as follows.

1. In the Calendar view, open the meeting request you want to print the meeting attendees with responses.

2. Click Meeting > Tracking > Copy Status to Clipboard. See screenshot:

3. Launch Microsoft Excel, press Ctrl + V keys to paste the list of attendees, and then click File > Print to print it. See screenshot:

Notes:
(1) If you want to view the details of this meeting request together with the meeting attendees and responses, you can paste the tracking to the body of current open meeting request. And then print the meeting request.
(2) In Outlook 2007, there is no Copy Status to Clipboard feature for you to copy the attendees and responses.


Print meeting attendees list with responses by Kutools for Outlook

If you have Kutools for Outlook installed, you can quickly print the attendees list of a meeting with their responses easily by the Advanced Print feature of Kutools for Outlook.

Kutools for Outlook: Ultimate Outlook toolkit with over 100 handy tools. Try it FREE for 30 days, no limitations, no worries!   Read More...   Start Free Trial Now!

1. Select the meeting whose attendees list you will print in the Calendar view, and click Kutools Plus > Advanced Print. See screenshot:
doc print meeting attendees 1

2. In the opening Advanced Print dialog box, please check the Tracking list option, and click the Print button.
doc print meeting attendees 2

3. Go ahead to select a printer and click the Print button in the popping out Print dialog box.


Demo: print meeting attendees list in Outlook


Discover the Kutools / Kutools Plus tab in this video, added by Kutools for Outlook. Now, most features, including AI functionalities, are free! Pro features come with a 30-day trial without limitations!


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