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How to print an email including background image/color in Outlook?

Normally an email’s background image or color will be ignored when printing in Outlook. However, sometimes you just need to reserve the background image or color in the printed out papers. Any solutions? This article will introduce two solutions to print an email including its background image or color in Outlook.

Print an email including background image/color by View in Browser feature

Print an email including background image/color by Kutools for Outlook

Easily print an email' message body without header, and print its background image/color as well in Outlook

As you know, when printing an email in Outlook, it will print out both of email header and email body as what you view in the Message window or Reading Pane. What's more, it usually adds your username above the message header. Here, I want to introduce the excellent Advanced Print feature of Kutools for Outlook, which enables you to print an email' message body only without the message header and username, and remaining the background image in Outlook. Click for 60-day free trial without limitation!

print emails without header

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arrow blue right bubblePrint an email including background image/color by View in Browser feature

Actually, Outlook does not support print an email with its background image. But we can show the email in a browser and then print it with background. Please do as follows:

1. In the Mail view, open the mail folder containing the email you will print, and then open this email with double-clicking.

2. In the Message window, please click Message > Actions > View in Browser.

3. In the popping out Microsoft Outlook dialog box, please click the OK button to go ahead.

Now currently opening email is displaying in the default browser. In my case, it is displaying in the IE.

4. In the browser, open the Print preview window by clicking the Tools button > Print > Page setup (or File > Page Setup). See screenshot

Note: This Page setup command may be different depending on the browser your email displays in.

5. In the Page Setup dialog box, please check the Print Background Colors and Images option in the Paper Options section, and click the OK button.

6. Go ahead to press the Ctrl + P keys simultaneously to print the email.

7. Now the Print dialog box comes out. Please specify a printer, and click the Print button. See screenshot:

So far, you have printed the specified email including its background image/color.


arrow blue right bubblePrint an email including background image/color by Kutools for Outlook

If you have Kutools for Outlook installed, you can apply its Advanced Print feature to print an email with its background image/color in Outlook. Please do as follows:

1. In the Mail view, open the mail folder containing the specified email you will print, and then select this email.

2. Click Kutools > Advanced Print.

3. Please enable the Print Background Colors and Images option as below screenshot shown:

(1) In the Print dialog box, please click the Preview button;

(2) In the new Print Preview dialog box, please click the Page Setup button ;

(3) In the popping up Page Setup dialog box, please check the Print Background Colors and Images option in the Paper Options section, and click the OK button.

4. Now you return to the Print Preview dialog box, please click the Print button above preview area.

5. And then in the Print dialog box, please specify a printer and click the Print button. See screenshot:

So far, the selected email has been printed out with its background image/color.

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Demo: print an email including background image/color in Outlook

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


arrow blue right bubbleRelated Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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