How to print an email with a background image/color in Outlook?
Outlook’s built-in printing functionality often excludes the background image or color when printing an email. While this simplifies the output and conserves ink, there are scenarios where preserving the background details is crucial—for example, when printing branded emails, formal invitations, or visually rich content. This article introduces two methods to help you print emails with their background images or colors. The first method utilizes the View in Browser feature, while the second leverages Kutools for Outlook’s Advanced Print for a more seamless and intuitive experience.
Print an email including background image/color with the View in Browser feature (Manual and Browser-dependent)
Print an email including background image/color with Kutools for Outlook 👍 (Streamlined and Efficient)
Print an email including background image/color with the View in Browser feature
Step 1: Open the email and view it in the browser
Double-click the email you wish to print in the Mail view to open it in a separate window. In the Message window, go to Message > Actions > View in Browser.
Step 2: Access print preview
Right-click on the displayed email content in Microsoft Edge and select Print Preview from the context menu.
Step 3: Enable background printing
- In the Print Preview window, click the Page Setup button (⚙️ gear icon) to open the Page Setup dialog.
- Check the Print Background Colors and Images option under the Paper Options section of the Page Setup dialog. Click OK to save your changes.
Step 4: Print the email
Back in the Print Preview window, press Ctrl + P or the 🖨️ Print button. In the Print dialog box, specify your printer and click Print.
Result
Your email will now be printed with its background image or color.
Drawbacks:
- Manual Steps: Requires multiple actions, including opening a browser and configuring settings.
- Browser Dependent: Steps may vary depending on the browser used.
- Inconvenience: Not ideal for frequent use or batch printing.
🖨️ Print Emails Without Header and Retain Backgrounds!
Tired of Outlook automatically printing email headers, and usernames, or skipping background designs? With the Advanced Print feature of Kutools for Outlook, you can print only the email message body while preserving its background image and colors—no headers, no clutter!
✨ Quick Tip: Access this feature by clicking Kutools Plus > Print > Advanced Print.
Print an email including background image/color with Kutools for Outlook 👍
For a faster and more user-friendly solution, Kutools for Outlook’s Advanced Print feature provides a straightforward way to print emails with background colors and images. Unlike the first method, this approach eliminates the need for browser-specific settings and offers greater flexibility and precision.
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Step 1: Select the email and enable the Advanced Print feature
In the Mail view, select the email you want to print. Click Kutools Plus > Print > Advanced Print from the toolbar.
Step 2: Enable background printing
- In the Advanced Print dialog box, click the Preview button.
- In the Print Preview dialog box, click the Page Setup button (⚙️ gear icon).
- In the Page Setup dialog box, check the Print Background Colors and Images option in the Paper Options section and click OK.
Step 3: Preview and print
- Return to the Print Preview dialog box and click the 🖨️ Print button above the preview area.
- Specify your printer and finalize other settings in the Print dialog box. Click Print to complete the process.
Result
Your email will now be printed with its background image or color, effortlessly handled by Kutools for Outlook.
Advantages:
- Convenience: Print directly from Outlook without switching to a browser.
- Customization: Easily enable or disable background printing with intuitive settings.
- Efficiency: Reduces time and effort, especially for repetitive tasks.
Demo: print an email including background image/color in Outlook
Explore the Kutools / Kutools Plus tab in this video – packed with powerful features, including free AI tools! Try all features free for 30 days with no limitations!
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