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How to remove username from top header when printing emails in Outlook?

As you know, when printing an email in Outlook, the username will be added at the top of message header automatically as below screenshot shown. Some users may think it not necessary to display the username at that position. Therefore, any idea to remove the username from the top of message header when printing emails in Outlook? Try below workaround:

Remove username from top header when printing emails in Outlook

Remove username from top header when printing email with Kutools for Outlook

Easily print an email' message body only without header and username in Outlook

As you know, when printing an email in Outlook, it will print out both of email header and email body as what you view in the Message window or Reading Pane. What's more, it usually adds your username above the message header. Here, I want to introduce the excellent Advanced Print feature of Kutools for Outlook, which enables you to print an email' message body only without the message header and username, and remaining the background image in Outlook. Click for 60-day free trial without limitation!

print emails without header

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arrow blue right bubble Remove username from top header when printing emails in Outlook

To be honest, there is no way to remove the username from the top of message header when printing an email in Outlook. However, we can try a roundabout trick and make the username too small to view when printing.

1. Shift to the Mail view, click to select the email you will print in the mail list, and click File > Print.

2. And now please click the Print Options button.

3. In the opening Print dialog box, please click the Page Setup button.

4. In the popping up Page Setup dialog box, please click the Font button behind the Title box. See screenshot:

5. Now the Font dialog box comes out. Please specify Webdings in the Font box, type 1 into the Size box, and click the OK button. See screenshot:

6. Go ahead to click OK button and Print or Preview button successively when it returns to the previous dialog boxes.

And now the username is too small to view in the printed out email as below screenshot shown.


arrow blue right bubbleRemove username from top header when printing email with Kutools for Outlook

If you have Kutools for Outlook, you can apply its Advanced Print feature to print an email without username easily with several clicks in Outlook.

1. In the Mail view, click to select the email you want to print without username, and click Kutools > Advanced Print. See screenshot:

2. In the opening Advanced Print dialog box, you can see there is no username and the horizontal line above the email in the Previewing section. Go ahead to click the Print button. See screenshot:

Note: This Advanced Print feature also supports to print an email’ message body only without header with checking the Item only option only in the Print Content section of above Advanced Print dialog box. Click to have a free trial!

3. Specify a printer and click the Print button in the popping out Print dialog box.


Demo: Remove username from top header when printing email

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


arrow blue right bubbleRelated Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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