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How to print calendars in overlay mode in Outlook?

Author: Kelly Last Modified: 2020-11-20

We can view several calendars in overlay mode easily in Outlook, but it is impossible to print several calendars in overlay mode. Some users recommend other software or add-ins, such as Calendar Printing Assistant. But in this article, I will introduce a workaround to print several calendars in overlay mode without add-ins or other software.

Print calendars in overlay mode in Outlook

Print calendars in overlay mode in Outlook

You can print several calendars simultaneously in overlay mode with following steps.

1. Shift to the Calendar view, and check the calendars you will print simultaneously in the Navigation Pane. See the first screenshot below:

2. In Navigation pane, please highlight the date period you will print within in the mini calendar. See the second screenshot above:

3. Click View > Overlay to display the selected calendars in the overlay mode.

4. Click Home > New Items > E-mail Message to create a new email.

5. In the opening message window, please click Insert > Screenshot, and select the screenshot of overlay calendars from the Available Windows section in the drop down list. See screenshot:

(1) You need to put the cursor in the email body to activate the Screenshot button on the Insert tab.
(2) You can also click Insert > Screenshot > Screen Clipping, and then capture the screenshot of overlay calendars.

6. Now the screenshot of overlay calendars has been inserted into the new message window. Go ahead to click File > Print to print the new message.

7. Close the new message window without saving.

Demo: Print calendars in overlay mode in Outlook

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Quickly print a meeting including its attendee list and attendees' responses in Outlook

Normally, for printing a meeting's attendee list in Outlook, you have to copy the attendee list, paste it to some place, and then print. But, with excellent Advanced Print feature of Kutools for Outlook, you can quickly print a meeting with its attendee list, and all attendees' responses as well.

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Comments (2)
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This comment was minimized by the moderator on the site
Nice tip. Many may care to have their calendar printed in landscape instead of portrait like this technique uses with the embedded e-mail screen shot. You can easily copy/paste the screenshot in to any other program (e..g. Word, Powerpoint, etc..) to manipulate the page layout for printing.
This comment was minimized by the moderator on the site
Thanks! The combined print will help a lot. I have tools for Word and Excel. Should check out KU for outlook.
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