Skip to main content

How to move emails from sender to a certain folder in Outlook?

Author: Kelly Last Modified: 2018-05-03

Let’s say you have received many emails from a sender in Outlook before. And now you want to move all emails form this sender to another mail folder, any idea? There are many solutions for getting it done!

Quickly Move all emails from the specified sender in a mail folder to the Delete Items folder in Outlook

For example, you have received hundreds of emails from a certain sender about a project or trade event in Outlook before. After the project or event endings, you may need to delete these emails. In this case, you can quickly delete all emails from this sender by Kutools for Outlook's (Delete Mails) By Sender feature easily as below screenshot shown.

By the way, this (Delete Mails) By Sender feature also support to delete all emails which were sent by the specified sender in a certain date range.

ad delete emails by sender 1

Office Tab - Enable Tabbed Editing and Browsing in Microsoft Office, Making Work a Breeze
Unlock Kutools for Outlook's free version now and enjoy over 70 features with unlimited access forever
Boost your Outlook 2021 - 2010 or Outlook 365 with these advanced features. Enjoy 70+ powerful features and elevate your email experience!

arrow blue right bubbleMove emails from sender to a certain folder with Instant Search feature

This method will guide you to search all emails from the specified sender with Instant Search feature, and then move all found emails to a certain folder manually.

1. In the Mail view, select to open the mail folder you will move emails from.

2. Press Ctrl + E keys to activate the Search Tools, and then click Search > From.

And now the search criteria from:”Sender Name” or from:(Sender Name) is inserted into the Instant Search box See screenshot:

3. In the Instant Search box, please replace the Sender Name with the specified sender’s email address. See screenshot:

4. Now all emails from specified sender are found out. Please select all found emails, and then drag and drop them to the destination folder. See screenshot:

Notes:

(1) For selecting all found emails, please select any email in the mail list, and then press the Ctrl + A keys simultaneously.

(2) For moving selected emails to another mail folder, you can also right click selected emails, and then select Move > destination folder (the folder names will be different based on the mail folders in your Outlook) in the right-clicking menu. See screenshot:


arrow blue right bubbleMove emails from sender to a certain folder with Rules feature

You can also create a rule to not only move existing emails from the sender to a certain folder, but also move new incoming emails from the sender to the certain folder.

1. In the Mail view, open the mail folder you will move emails from, and select the email whose sender you will move emails by.

2. Click Home > Rules > Always Move Messages From. See screenshot:

3. In the opening Rules and Alerts dialog box, please click to highlight the destination folder in the Choose a folder box, and click the OK button.

Now all emails from the specified sender are moved to the destination folder. What’s more, any incoming emails from the sender will be automatically moved to the destination folder too.


arrow blue right bubbleMove emails from sender to a certain folder with Kutools for Outlook

If you have Kutools for Outlook installed, you can quickly find out all emails from a specific sender by its (Search by) Sender feature, and then you can move all found emails to other folders easily.

Kutools for Outlook: Ultimate Outlook toolkit with over 100 handy tools. Try it FREE for 30 days, no limitations, no worries!   Read More...   Start Free Trial Now!

1. In the Mail view, open the mail folder you will move emails from, and select the email whose sender you will move emails by.

doc move emails from sender to folder 01

2. Click Kutools > By Sender > Emails from the sender. And now all emails from the specified sender are found and listed in the mail list. See screenshot above.

3. Select all found emails in the mail list, and then drag and drop these emails to the destination folder. See screenshot:

Notes:
(1) For selecting all found emails, please select any email in the mail list, and then press the Ctrl + A keys simultaneously.

(2) For moving selected emails to another mail folder, you can also right click selected emails, and then select Move > destination folder in the right-clicking menu.

Kutools for Outlook: Supercharge Outlook with over 100 must-have tools. Test drive it for FREE for 30 days, no strings attached!   Read More...   Download Now!


arrow blue right bubbleMove emails from sender to Deleted Items folder with Kutools for Outlook

If you want to move all emails form the specified sender to the Deleted Items folder in Outlook, you can try Kutools for Outlook’s (Delete Mails) By Sender feature.

Kutools for Outlook: Ultimate Outlook toolkit with over 100 handy tools. Try it FREE for 30 days, no limitations, no worries!   Read More...   Start Free Trial Now!

1. In the Mail view, open the mail folder that you will move emails from, and select an email whose sender you will move emails based on.
doc move emails from sender to folder 02

2. Click Kutools > Relative Current > By Sender. See screenshot above.

3. In the opening By Sender dialog box, please check the All option or specify the date range in the Filter Conditions section as you need, and click the Delete button.

4. And then click the OK button in the new popping dialog box. See screenshot below:

Kutools for Outlook: Supercharge Outlook with over 100 must-have tools. Test drive it for FREE for 30 days, no strings attached!   Read More...   Download Now!


Demo: move emails from sender to a certain folder in Outlook

 

Discover the Kutools / Kutools Plus tab in this video, added by Kutools for Outlook. Now, most features, including AI functionalities, are free! Pro features come with a 30-day trial without limitations!


arrow blue right bubbleRelated Articles


Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook FREE version with 70+ incredible features, yours to use FOREVER! Click to download now!

🤖 Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

📧 Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single click—permanently free. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2
 

 

 

Comments (0)
No ratings yet. Be the first to rate!
There are no comments posted here yet
Leave your comments
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations