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How to move emails from sender to a certain folder in Outlook?

Let’s say you have received many emails from a sender in Outlook before. And now you want to move all emails form this sender to another mail folder, any idea? There are many solutions for getting it done!

Quickly Move all emails from the specified sender in a mail folder to the Delete Items folder in Outlook

For example, you have received hundreds of emails from a certain sender about a project or trade event in Outlook before. After the project or event endings, you may need to delete these emails. In this case, you can quickly delete all emails from this sender by Kutools for Outlook's (Delete Mails) By Sender feature easily as below screenshot shown.

By the way, this (Delete Mails) By Sender feature also support to delete all emails which were sent by the specified sender in a certain date range. Click for 60-day free trial without limitation!

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arrow blue right bubbleMove emails from sender to a certain folder with Instant Search feature

This method will guide you to search all emails from the specified sender with Instant Search feature, and then move all found emails to a certain folder manually.

1. In the Mail view, select to open the mail folder you will move emails from.

2. Press Ctrl + E keys to activate the Search Tools, and then click Search > From.

And now the search criteria from:”Sender Name” or from:(Sender Name) is inserted into the Instant Search box See screenshot:

3. In the Instant Search box, please replace the Sender Name with the specified sender’s email address. See screenshot:

4. Now all emails from specified sender are found out. Please select all found emails, and then drag and drop them to the destination folder. See screenshot:

Notes:

(1) For selecting all found emails, please select any email in the mail list, and then press the Ctrl + A keys simultaneously.

(2) For moving selected emails to another mail folder, you can also right click selected emails, and then select Move > destination folder (the folder names will be different based on the mail folders in your Outlook) in the right-clicking menu. See screenshot:


arrow blue right bubbleMove emails from sender to a certain folder with Rules feature

You can also create a rule to not only move existing emails from the sender to a certain folder, but also move new incoming emails from the sender to the certain folder.

1. In the Mail view, open the mail folder you will move emails from, and select the email whose sender you will move emails by.

2. Click Home > Rules > Always Move Messages From. See screenshot:

3. In the opening Rules and Alerts dialog box, please click to highlight the destination folder in the Choose a folder box, and click the OK button.

Now all emails from the specified sender are moved to the destination folder. What’s more, any incoming emails from the sender will be automatically moved to the destination folder too.


arrow blue right bubbleMove emails from sender to a certain folder with Kutools for Outlook

If you have Kutools for Outlook installed, you can quickly find out all emails from a specific sender by its (Search by) Sender feature, and then you can move all found emails to other folders easily.

1. In the Mail view, open the mail folder you will move emails from, and select the email whose sender you will move emails by.

doc move emails from sender to folder 01

2. Click Kutools > By Sender > Emails from the sender. And now all emails from the specified sender are found and listed in the mail list. See screenshot above.

3. Select all found emails in the mail list, and then drag and drop these emails to the destination folder. See screenshot:

Notes:
(1) For selecting all found emails, please select any email in the mail list, and then press the Ctrl + A keys simultaneously.

(2) For moving selected emails to another mail folder, you can also right click selected emails, and then select Move > destination folder in the right-clicking menu.

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arrow blue right bubbleMove emails from sender to Deleted Items folder with Kutools for Outlook

If you want to move all emails form the specified sender to the Deleted Items folder in Outlook, you can try Kutools for Outlook’s (Delete Mails) By Sender feature.

1. In the Mail view, open the mail folder that you will move emails from, and select an email whose sender you will move emails based on.
doc move emails from sender to folder 02

2. Click Kutools > Relative Current > By Sender. See screenshot above.

3. In the opening By Sender dialog box, please check the All option or specify the date range in the Filter Conditions section as you need, and click the Delete button.

4. And then click the OK button in the new popping dialog box. See screenshot below:

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Demo: move emails from sender to a certain folder in Outlook

 

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


arrow blue right bubbleRelated Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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