How to move emails from sender to a certain folder in Outlook?

Move emails from sender to a certain folder with Instant Search feature

Move emails from sender to a certain folder with Rules feature

Move emails from sender to a certain folder with Kutools for Outlook

Move emails from sender to Deleted Items folder with Kutools for Outlook

This method will guide you to search all emails from the specified sender with Instant Search feature, and then move all found emails to a certain folder manually.

1. In the "Mail" view, select to open the mail folder you will move emails from.

2. Press "Ctrl" + "E" keys to activate the "Search Tools", and then click "Search" > "From".

And now the search criteria "from:”Sender Name”" or "from:(Sender Name)" is inserted into the "Instant Search" box. See screenshot:

3. In the Instant Search box, please replace the "Sender Name" with the specified sender’s email address. See screenshot:

4. Now all emails from specified sender are found out. Please select all found emails, and then drag and drop them to the destination folder. See screenshot:

Notes:

(1) For selecting all found emails, please select any email in the mail list, and then press the "Ctrl" + "A" keys simultaneously.

(2) For moving selected emails to another mail folder, you can also right click selected emails, and then select "Move" > "destination folder" (the folder names will be different based on the mail folders in your Outlook) in the right-clicking menu. See screenshot:

Quickly Move all emails from the specified sender in a mail folder to the Delete Items folder in Outlook

You can also create a rule to not only move existing emails from the sender to a certain folder, but also move new incoming emails from the sender to the certain folder.

1. In the "Mail" view, open the mail folder you will move emails from, and select the email whose sender you will move emails by.

2. Click "Home" > "Rules" > "Always Move Messages From". See screenshot:

3. In the opening "Rules and Alerts" dialog box, please click to highlight the destination folder in the "Choose a folder" box, and click the "OK" button.

Now all emails from the specified sender are moved to the destination folder. What’s more, any incoming emails from the sender will be automatically moved to the destination folder too.

If you have Kutools for Outlook installed, you can quickly find out all emails from a specific sender by its "(Search by) Sender" feature, and then you can move all found emails to other folders easily.

1. In the "Mail" view, open the mail folder you will move emails from, and select the email whose sender you will move emails by.

2. Click "Kutools" > "By Sender" > "Emails from the sender". And now all emails from the specified sender are found and listed in the mail list. See screenshot above.

3. Select all found emails in the mail list, and then drag and drop these emails to the destination folder. See screenshot:

Notes:
(1) For selecting all found emails, please select any email in the mail list, and then press the "Ctrl" + "A" keys simultaneously.

(2) For moving selected emails to another mail folder, you can also right click selected emails, and then select "Move" > destination folder in the right-clicking menu.

If you want to move all emails form the specified sender to the Deleted Items folder in Outlook, you can try "Kutools for Outlook"’s "(Delete Mails) By Sender" feature.

1. In the "Mail" view, open the mail folder that you will move emails from, and select an email whose sender you will move emails based on.

2. Click "Kutools" > "Relative Current" > "By Sender". See screenshot above.

3. In the opening By Sender dialog box, please check the "All" option or specify the date range in the "Filter Conditions" section as you need, and click the "Delete" button.

4. And then click the "OK" button in the new popping dialog box. See screenshot below:

Move/copy emails from one account to another in Outlook