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How to share contact group (distribution list) in Outlook?

Let’s say you want to share your contact groups with your colleagues, how could you share them? And what if saving contact groups which are sent to you in Outlook? This article is talking about sharing contacts groups in Outlook.

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arrow blue right bubble Share your contact groups (distribution lists) in Outlook with other users

If you want to share your contact groups in Outlook with others, you can do as follows:

In the Mail view, create a new email with clicking Home > New Email.

2. In the new Message windows, please click Insert > Outlook Item. See screenshot:

3. In the opening Insert Item dialog box, please:

(1) Go to the Look in box, click to select the Contacts folder containing the contact groups you will share;  
(2) Go to the Items box, and click to select one or multiple contact groups you will share;
(3) Click the OK button. See screenshot:

4. Now the selected contacts groups are added as attachments in the new email. Please compose the email and send it.


arrow blue right bubble Share/save contact group (distribution list) sent to you in Outlook

If you received emails with shared contact groups, you can copy and save the contact groups to your Contacts folder easily in Outlook.

1. In the Mail view, click to open the email containing the contact group attachments in the Reading Pane.

2. Select the contact groups in the Reading Pane, drag them to the People icon  or  on the Navigation Pane, and then release the mouse until the cursor changes to. See screenshot:

So far the specified contacts groups that others shared with you have been copied and saved to your contacts folder.


arrow blue right bubbleRelated Articles


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  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
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