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How to add contacts from distribution list (contact group) in Outlook?

It’s easy to add a contact from an email by right-clicking menu in Outlook, but how about adding a contact from a distribution list (contact group)? And what if adding multiple contacts from a distribution list (contact group)? This article will introduce two solutions:

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arrow blue right bubbleAdd a contact from distribution list (contact group) in Outlook

It’s easy to add one member of a distribution list (contact group) as contact in Outlook. Please do as follows:

1. Go to the People (or Contacts) view, open the contact folder containing the distribution list (contact group) whose member you will add as contact, and then click View > Change View > People.

2. Click the distribution list (contact group) to open it in the Reading Pane.

Note: If the Reading Pane is off, please turn it on with clicking View > Reading Pane > Right.

2. In the Reading Pane, right click the member you will add as contact, and select Add to Outlook Contacts from the right-clicking menu. See screenshot:

3. In the popping out window, edit as you need, and then click the Save button to save this new contact.

Notes:

(1) This member of distribution list (contact group) has been saved as a contact in the default contact folder.

(2) This method works well in Outlook 2013/2016, but not work in Outlook 2010.


arrow blue right bubbleAdd multiple contacts from distribution list (contact group) in Outlook

This method will introduce Kutools for Outlook’s Break up (contact group) feature to save each member of a distribution list (contact group) as a single contact in Outlook. Please do as follows:

Note: The selected distribution list (contact group) will be deleted after breaking up with this feature. You’d better make a copy of your distribution list before below operations.

1. In the People (or Contacts) view, select the distribution list (contact group) whose members you will save as contacts in bulk, and click Kutools > Group. See screenshot:

2. In the opening Contact Group dialog box, please click the Break Up button, and then click the Yes button in a confirmation dialog box.

So far each member of the selected distribution list (contact group) has been saved as a single contact in current contact folder.

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Demo: add contacts from distribution list (contact group) in Outlook

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Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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