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How to print distribution list (contact group) on one page in Outlook?

When printing a distribution list or contact group in Outlook, normally the contact group name is printed on a separated page as below screenshot shown, which wastes too much papers. For saving paper, you can print all distribution list or contact group on one page with below methods:

Quickly print a contact group (distribution list) on one page with its name and members in Outlook

Normally when printing a contact group in Outlook, it always print the contact group name on a separate page. But, with fantastic Advanced Print feature of Kutools for Outlook, you can easily print a contact group on one page, inducing its name and members. Click for 60-day free trial without limitation!

print contact group on one page

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arrow blue right bubble Print distribution list(contact group) on one page with printing from second page

This method will help you configure the print options and print all distribution list on one page without the distribution list name in Outlook.

1. Shift to the contact folder, double click to open the distribution list or contact group you will print, and click File > Print.

2. And now please specify a printer from the Printer drop down list, and then click the Print Options button. See screenshot:

3. Now in the Print dialog box, please go to the Page Range section, check the Pages option, and type 2 into right box. See screenshot:

Note: If the distribution list members will be printed on more than one papers, please replace the 2 with your page range, such as 2-4, etc.

4. Click the Print button.

And now all distribution list members are printed on one page without the distribution list name.


arrow blue right bubble Print distribution list (contact group) on one page with Screen clipping feature

If you need to print the distribution list members on one page including the distribution list name, please follow below steps:

1. Shift to the contact folder, double click to open the distribution list or contact group you will print.

2. Click Home > New Items > E-mail Message to create a new email.

3. Now in the Message window, please click Insert > Screenshot, and then select the screenshot of the contact group window we opened in Step 1 from the drop down list.

And now the screenshot of the opening contact group window is added into the message body. See screenshot above:

Note: You can also click Insert > Screenshot > Screen Clipping, and then drag the cursor to get a proper screenshot.

4. Click File > Print to print the screenshot of the opening contact group window on one page. See screenshot:


arrow blue right bubble Print a distribution list (contact group) on one page with saving as txt file

You can also print a contact group on one page, including contact group name and members, with saving the contact group as a text file, and then print.

1. In the People (or Contacts) view, select the contact group you will print on one page, and then click File > Save As.

2. In the opening Save As dialog box, please (see screenshot below):

  • (1) Open the destination folder you will save the text file into;
  • (2) Name the text file into the File name box;
  • (3) Select the Text Only (*.txt) from the Save as type drop down list;
  • (4) Click the Save button.

3. Go to the destination folder you saved the text file into, double click to open the text file, and then click File > Print. See screenshot:

4. Now in the opening Print dialog box, specify a printer, and click the Print button.

And now the specified contact group in Outlook has been printed out on one page.


arrow blue right bubble Print a distribution list (contact group) on one page with Kutools for Outlook

If you have Kutools for Outlook installed, you can also apply its Advanced Print feature to print a contact group on one page including its name and members with several clicks in Outlook.

1. In the People (or Contacts) view, select the contact group you will print on one page, and click Kutools > Advanced Print. See screenshot:

2. In the opening Advanced Print dialog box, please click the Print button.

3. Go ahead to specify a printer and click the Print button in the popping out Print dialog box.

And now the selected contact group has been printed out on one page with its name and members.

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Demo: Print a distribution list (contact group) on one page

Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


arrow blue right bubbleRelated Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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    Sarah James · 7 months ago
    In what situations does this work and not work? (https://ggstreetview.com) I entered my search criteria and expected 6 specific emails to come up. Further, only one email comes up, yet it does not have any attachments.