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How to print an email without its recipients in Outlook?

Author Kelly Last modified

When printing an email in Outlook, the message header often includes a long list of recipients, taking up unnecessary space. To save paper and simplify the printout, this guide introduces a VBA script that allows you to print an email without its recipients in Outlook.

Print an email without its recipients with VBA

Print an email without its recipients with VBA

Follow the steps below to use VBA to print an email while omitting the recipients:

1. Highlight the email you wish to print without recipients. Then, press Alt + F11 to open the Microsoft Visual Basic for Applications window.

2. Click "Insert" > "Module", then paste the following VBA code into the module window.

VBA: Print an email without recipients

Public Sub PrintWithoutRecipient()
Dim oItem As Outlook.MailItem
Dim i As Long

For i = 1 To Application.ActiveExplorer.Selection.Count
Set oItem = Application.ActiveExplorer.Selection.Item(i)
oItem.To = ""
oItem.CC = ""
oItem.PrintOut
oItem.Close olDiscard
Set oItem = Nothing
Next
End Sub

3. Press the "F5" key or click the "Run" button to execute the VBA.

Now, the selected email will print without displaying its recipients.

Note: This VBA uses the default printer and print settings configured in Outlook. Adjust your settings as needed before running the script.

🖨️ Print Sent Emails with Bcc Recipients Effortlessly

In Outlook, the "Bcc" field is typically excluded when printing sent emails. With the "Advanced Print" feature of Kutools for Outlook, you can print sent emails with Bcc recipients, customize headers, and even include backgrounds for a professional touch.

Print Bcc Recipients

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