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How to forward an entire conversation (email chains) in Outlook?

Let’s say you discussed a technique issue with your customer via Outlook emails back and forth, and now you need to collect these emails and forward them to your colleague. How could you forward all emails in the conversation quickly? This article will introduce two methods to batch forward an entire conversation easily.

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arrow blue right bubble Batch forward an entire conversation (email chains) together

This method will guide you to find out all emails in a conversation, and then forward them in bulk as attachments in a new email. Please follow as below steps:

1. In the Mail view, select one of emails in the conversation, right click and select Find Related > Messages in this Conversation from the right-clicking menu. See screenshot:

2. Now all emails in the conversation are found out and listed in the mail list. Please press Ctrl + A keys together to select all of them, and then click Home > Forward.

3. Now all emails in the conversation are added as attachments in a new email. Please add recipients and subject in the email, compose, and then send it.

So far, all emails in the specified conversation have been forwarded as attachments in bulk.


arrow blue right bubble Batch forward an entire conversation (email chains) separately

This method will guide you to find out all emails in a conversation, and then forward all emails in the conversation separately in bulk by Forward (Multiple Mails) feature of Kutools for Outlook.

1. In the Mail view, select one of emails in the conversation, right click and select Find Related > Messages in this Conversation from the right-clicking menu. See screenshot:

2. Now all emails in the conversation are found out and listed in the mail list. Press Ctrl + A keys together to select all of them, and then click Kutools > Bulk Forward (in the Multiple Mails group). See screenshot:
doc forward conversation email chain 01

3. In the popping out Select Names: Contacts dialog box, please specify the recipients into the To/Cc/Bcc fields as you need, and then click the OK button.

And now all emails in the conversation are forwarded separated one by one quickly.

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Demo: forward an entire conversation (email chains) in Outlook

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arrow blue right bubbleRelated Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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