How to forward an entire conversation (email chains) in Outlook?

Let’s say you discussed a technique issue with your customer via Outlook emails back and forth, and now you need to collect these emails and forward them to your colleague. How could you forward all emails in the conversation quickly? This article will introduce two methods to batch forward an entire conversation easily.


Batch forward an entire conversation (email chains) together

This method will guide you to find out all emails in a conversation, and then forward them in bulk as attachments in a new email. Please follow as below steps:

1. In the Mail view, select one of emails in the conversation, right click and select Find Related > Messages in this Conversation from the right-clicking menu. See screenshot:

2. Now all emails in the conversation are found out and listed in the mail list. Please press Ctrl + A keys together to select all of them, and then click Home > Forward.

3. Now all emails in the conversation are added as attachments in a new email. Please add recipients and subject in the email, compose, and then send it.

So far, all emails in the specified conversation have been forwarded as attachments in bulk.


Batch forward an entire conversation (email chains) separately

This method will guide you to find out all emails in a conversation, and then forward all emails in the conversation separately in bulk by Forward (Multiple Mails) feature of Kutools for Outlook.

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1. In the Mail view, select one of emails in the conversation, right click and select Find Related > Messages in this Conversation from the right-clicking menu. See screenshot:

2. Now all emails in the conversation are found out and listed in the mail list. Press Ctrl + A keys together to select all of them, and then click Kutools > Bulk Forward (in the Multiple Mails group). See screenshot:
doc forward conversation email chain 01

3. In the popping out Select Names: Contacts dialog box, please specify the recipients into the To/Cc/Bcc fields as you need, and then click the OK button.

And now all emails in the conversation are forwarded separated one by one quickly.


Demo: forward an entire conversation (email chains) in Outlook


Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!


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