How to count the total number of conversations in a folder in Outlook?
Let’s say you discuss technique problems with fellows by emails in Outlook, and there are many replies and forwards about a topic. In general, one conversation covers one technical problem. We can show the emails in Conversation view, but how to count the total number of all conversations in Outlook? Try below workaround:
- Automate emailing with Auto CC/BCC, Auto Forward by rules; send Auto Reply (Out of Office) without requiring an exchange server...
- Get reminders like BCC Warning when replying to all while you're in the BCC list, and Remind When Missing Attachments for forgotten attachments...
- Improve email efficiency with Reply (All) With Attachments, Auto Add Greeting or Date & Time into Signature or Subject, Reply Multiple Emails...
- Streamline emailing with Recall Emails, Attachment Tools (Compress All, Auto Save All...), Remove Duplicates, and Quick Report...
Count the total number of conversations in an Outlook folder
This method will walk you through copying emails from Outlook to Excel workbook, and then count the total number of conversations in Excel.
1. In Outlook, shift to the mail folder you will count the total number of conversations, and select all emails in this mail folder.
Note: You can select all emails in a mail folder with selecting one email and then pressing the Ctrl + A keys simultaneously.
2. Right click selected emails, and select the Copy from the right-clicking menu.
3. Create a new workbook, right click the Cell A1 and then select Keep Text Only (T) from the right-clicking menu. See screenshot:
Now all emails in the specified Outlook mail folder are copied into the new workbook.
4. Select the Subject column, press the Ctrl + H keys at the same time to open the Find and Replace dialog box, and then:
(1) In the Find and Replace dialog box, type RE: into the Find what: box, type nothing into the Replace with box, and click the Replace All button.
(2) Type FW: into the Find what: box, type nothing into the Replace with box, and click the Replace All button.
(3) Close the Find and Replace dialog box.
5. Keep selecting the Subject column, and click Data > Remove Duplicates.
6. Now in the Remove Duplicates Warning dialog box check the Expand the selection option and click the Remove Duplicates button; and then in the Remove Duplicates dialog box only check the Subject option and click the OK button. See screenshot:
7. Now a dialog box pops out and shows how many unique values remain. The number of unique values is the total amount of conversations in the specified mail folder.
Related Articles
Count the total number of attachments in selected emails in Outlook
Count the number of recipients in To, Cc, and Bcc fields in Outlook
Best Office Productivity Tools
Kutools for Outlook - Over 100 Powerful Features to Supercharge Your Outlook
🤖 AI Mail Assistant: Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...
📧 Email Automation: Out of Office (Available for POP and IMAP) / Schedule Send Emails / Auto CC/BCC by Rules When Sending Email / Auto Forward (Advanced Rules) / Auto Add Greeting / Automatically Split Multi-Recipient Emails into Individual Messages ...
📨 Email Management: Easily Recall Emails / Block Scam Emails by Subjects and Others / Delete Duplicate Emails / Advanced Search / Consolidate Folders ...
📁 Attachments Pro: Batch Save / Batch Detach / Batch Compress / Auto Save / Auto Detach / Auto Compress ...
🌟 Interface Magic: 😊More Pretty and Cool Emojis / Boost Your Outlook Productivity with Tabbed Views / Minimize Outlook Instead of Closing ...
👍 One-click Wonders: Reply All with Incoming Attachments / Anti-Phishing Emails / 🕘Show Sender's Time Zone ...
👩🏼🤝👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails / Split a Contact Group to Individual Groups / Remove Birthday Reminders ...
Over 100 Features Await Your Exploration! Click Here to Discover More.
