Skip to main content

How to count the total number of conversations in a folder in Outlook?

Author: Kelly Last Modified: 2016-05-06

Let’s say you discuss technique problems with fellows by emails in Outlook, and there are many replies and forwards about a topic. In general, one conversation covers one technical problem. We can show the emails in Conversation view, but how to count the total number of all conversations in Outlook? Try below workaround:

Office Tab - Enable Tabbed Editing and Browsing in Microsoft Office, Making Work a Breeze
Unlock Kutools for Outlook's free version now and enjoy over 70 features with unlimited access forever
Boost your Outlook 2021 - 2010 or Outlook 365 with these advanced features. Enjoy a fully functional 30-day free trial and elevate your email experience!

arrow blue right bubbleCount the total number of conversations in an Outlook folder

This method will walk you through copying emails from Outlook to Excel workbook, and then count the total number of conversations in Excel.

1. In Outlook, shift to the mail folder you will count the total number of conversations, and select all emails in this mail folder.

Note: You can select all emails in a mail folder with selecting one email and then pressing the Ctrl + A keys simultaneously.

2. Right click selected emails, and select the Copy from the right-clicking menu.

3. Create a new workbook, right click the Cell A1 and then select Keep Text Only (T) from the right-clicking menu. See screenshot:

Now all emails in the specified Outlook mail folder are copied into the new workbook.

4. Select the Subject column, press the Ctrl + H keys at the same time to open the Find and Replace dialog box, and then:

(1) In the Find and Replace dialog box, type RE: into the Find what: box, type nothing into the Replace with box, and click the Replace All button.

(2) Type FW: into the Find what: box, type nothing into the Replace with box, and click the Replace All button.

(3) Close the Find and Replace dialog box.

5. Keep selecting the Subject column, and click Data > Remove Duplicates.

6. Now in the Remove Duplicates Warning dialog box check the Expand the selection option and click the Remove Duplicates button; and then in the Remove Duplicates dialog box only check the Subject option and click the OK button. See screenshot:

7. Now a dialog box pops out and shows how many unique values remain. The number of unique values is the total amount of conversations in the specified mail folder.


arrow blue right bubbleRelated Articles


Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Unlock 100+ powerful features with a 30-day free trial; 70+ remain free forever post-trial. Click to see all free features!

🤖 Kutools AI : Instant pro emails with AI magic--one-click to genius replies, perfect tone, multilingual mastery. Transform emailing effortlessly! ...

📧 Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Incoming Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Instantly unlock Kutools for Outlook with a single click—permanently free. Don't wait, download now and boost your efficiency!

Read More       Free Download      Purchase
 

 

Comments (1)
No ratings yet. Be the first to rate!
This comment was minimized by the moderator on the site
I am using the Conversation type for email; hence, every conversation might have more than 4 rounds of communication. For a monthly report, i need to count the number of emails within one conversation overall. How can we do this?
There are no comments posted here yet
Please leave your comments in English
Posting as Guest
×
Rate this post:
0   Characters
Suggested Locations