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How to automatically forward all emails from specified sender/domain in Outlook?

This article is talking about creating rules to automatically forward all emails from the specified senders’ email addresses or domains in Outlook.

Automatically forward every email to the specified recipient in Outlook

Generally speaking, we can set a rule to automatically forward emails to the specified recipients, such as your another email account, your Gmail, or your colleagues, etc. But, all we know it will take a long time to configure a custom rule in Outlook. Now, we introduce Kutools for Outlook's (Automatic) Forward feature, which can set a auto forwarding rule with several clicks only. Click for 60-day free trial without limitation!
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arrow blue right bubble Automatically forward all emails from specified sender/domain with Rule

This method will guide you to create a rule to automatically forward all emails from the specified sender or sender domain in Outlook. Please do as follows:

1. In the Mail view, please click Home > Rules > Manage Rules & Alerts. See screenshot:

2. In the Rules and Alerts dialog box, please click the New Rule button on the E-mail Rules tab. See screenshot:

3. Now you get into the Rules Wizard. Please click to select the Apply rule on messages I received option, and click the Next button. See screenshot:

4. In the Rules Wizard (which condition(s) do you want to check?), please check the from people or public group option in the Step 1 section, and then click the linked text of people or public group in the step 2 Section. See screenshot:

5. In the opening Rule Address dialog box, please type the specified sender’s email address or sender domain into the From box, and click the OK button. And then click the Next button in the Rules Wizard.

6. In the Rules Wizard (what do you want to do with the message?), please check the forward it to people or public group option in the Step 1 section, and click the linked text of people or public group in the Step 2 section. See screenshot:

7. In the coming Rule Address dialog box, please type the recipients’ email addresses into the To box, and click the OK button. And then click the Next button in the Rules Wizard.

8. Click the Next button directly in the Rules Wizard (Are there any exceptions?).

9. In the Rules Wizard (Finish rule setup.), please (1) type a name for the new rule in the Step 1 box; (2) check the Turn on this rule option in the Step 2 section; (3) Click the Finish button.

10. Now the rule for auto forwarding emails from the specified sender or sender domain is created and turned on. Please click the OK button in the Rules and Alerts dialog box.

From now on, all email from the specified sender or sender domain will be forwarded to the specified recipients in your Outlook.


arrow blue right bubble Automatically forward all emails from specified sender/domain with Kutools for Outlook

If you have Kutools for Outlook installed, you can also apply its (Automatic) Forward feature to forward all emails from the specified sender or sender domain in Outlook.

1. In the Mail view, please click Kutools > Forward (in the Automatic group) > Auto Forward Manager. See screenshot:
doc kto auto forward from sender domain 01

2. In the opening Auto Forward Settings dialog box, please click the New button. See screenshot:

3. Now in the Auto Forward dialog box, please (1) type a name for the forwarding rule in the Rule Name box; (2) click the Recipients button and specify recipients for all forwarding emails; (3) check the Custom option. See screenshot:

4. Now the Custom options are expanded in the Auto Forward dialog box. Please configure the filter criteria as following screenshot shown:

(1) Check the “From:” address contains option;
(2) Click the Add button behind the “From:” address contains box;
(3) In the opening Text Contains dialog box, please click the New button;
(4) Now you get into the Search Text dialog box, please type the specified sender’s email address or domain into the New Search Text box;
(5) Click the Add button;
(6) Click all OK buttons successively to save the filter criteria.

5. Now you return to the Outlook main interface. Please go ahead to click Kutools > Forward > Enable Auto Forward to activate this auto forwarding rule.

From now on, all emails from the specified sender’s email address or domain will be forwarded to the specified recipients automatically.

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Demo: Automatically forward all emails from specified sender/domain

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arrow blue right bubbleRelated Articles


Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!

  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
  • Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
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