How to forward all emails from specified sender in Outlook

Author: Kelly Last Modified: 2024-12-31

Managing your emails efficiently is essential, especially when dealing with a flood of messages from specific senders. Forwarding all emails from a particular sender in Outlook might sound straightforward, but the built-in tools often fall short, requiring cumbersome manual steps. Thankfully, there are smarter ways to get the job done.

This article explores three effective methods to forward emails from a specified sender in Outlook. Whether you’re looking for a quick, basic approach or a more advanced and automated solution, we’ve got you covered. Let’s dive into the options, highlighting their strengths and limitations so you can choose the method that suits your needs.

Method 1: Forward All Emails from a Specified Sender as Attachments (Basic but Limited)

Method 2: Forward All Emails from a Specified Sender as Individual Messages with Kutools for Outlook👍 (Efficient and Professional)

Method 3: Automatically Forward All Emails from Specified Senders with an amazing tool 👍 (The Ultimate Automation Solution)

Method 1: Forward All Emails from a Specified Sender as Attachments

If you’re looking for a simple solution using Outlook’s native tools, this method lets you forward all emails from a specific sender as attachments in a single email. While functional, this approach has significant limitations, as recipients will receive all emails bundled together rather than as individual messages.

Step 1: Find Emails from the Sender

In the Mail view, right-click an email from the sender and select Find Related > Messages from Sender.

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Step 2: Select All Emails

In the mail list, press Ctrl + A to select all the found emails.

Step 3: Forward as Attachments

Go to Home > Forward. A new email will open with all the selected emails attached as attachments. Compose your message and send it.

shot of the selected emails attached as attachments.

Drawbacks:

Recipients receive emails as attachments, making them less accessible.
Not suitable for forwarding large numbers of emails or messages requiring individual responses.

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Method 2: Forward All Emails from a Specified Sender as Individual Messages with Kutools for Outlook👍

Suppose you prefer to forward each email as a separate message, retaining its original format and context. In that case, Kutools for Outlook offers an efficient solution with its Forward Selected Emails one by one in the Form of Email feature. This method saves time and ensures each forwarded email remains intact, making it easy for recipients to view and respond to individual messages.

Unlock ultimate email efficiency with Kutools for Outlook! Access 70 powerful features absolutely free, forever. Download the Free Version Now!

Step 1: Locate Emails from the Sender

Right-click an email from the sender and select Find Related > Messages from Sender.

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Step 2: Select All Emails

Press Ctrl + A to select all emails from the sender.

Step 3: Forward Emails Separately

Go to Kutools > Bulk Processing > Forward Selected Emails one by one in the Form of Email.

shot of the Forward Selected Emails one by one in the Form of Email feature.

Step 4: Specify Recipients

In the Select Names dialog box, enter the recipients’ email addresses in the To/Cc/Bcc fields and click OK.

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Result

All emails from the specified sender are forwarded individually to the recipients.

Advantages:

Individual Messages: Emails are forwarded one by one, preserving their original format and ensuring clarity.
Time-Saving: Avoid repetitive steps with Kutools’ intuitive batch-forwarding feature.
Professional Workflow: Ideal for work environments where clear communication is crucial.

Note: To apply the Forward Selected Emails one by one in the Form of Email feature in Kutools for Outlook, firstly, you should download and install Kutools for Outlook.

Method 3: Automatically Forward All Emails from Specified Senders with an amazing tool 👍

For a truly automated approach, Kutools for Outlook shines with its Auto Forward feature. This method automatically forwards all future emails from specified senders or sender domains to your desired recipients. This is the ultimate solution for automating your email workflow. Once set up, Kutools takes care of everything, ensuring no email from the specified sender is missed.

Unlock ultimate email efficiency with Kutools for Outlook! Access 70 powerful features absolutely free, forever. Download the Free Version Now!

Step 1: Enable Auto Forward

Navigate to Kutools Plus > Forward > Enable Auto Forward to activate the feature.

shot of the Auto Forward feature.

Step 2: Create a New Rule

In the Auto Forward Settings dialog box, click the New button to create a forwarding rule.

Step 3: Define the Sender

In the Rules Wizard, check Sender is in people or public group in the Step 1 section. Then, click the underlined text people or public group in the Step 2 section.

steps of auto forwardding all emails from specified sender/domain with Kutools for Outlook

Step 4: Enter the Sender’s Email Address

In the The rule address dialog box that appears, enter one or more specified senders’ email addresses in the Sender field and click OK. Then click Next > Next to proceed.

steps of auto forwardding all all emails from specified sender/domain with Kutools for Outlook

Step 5: Set Up the Rule Details

In the final Rules Wizard, do the following:

Enter a name for the auto-forwarding rule in the Rule name field.
(Optional) Add a description in the Rule remark field.
Ensure the Enable this rule option is checked.
Click the Recipient button to select the forwarding recipients.

Step 6: Specify the Recipients

In the Select Members dialog box, enter the email addresses of the recipients in the To field. Click OK three times to confirm and save your settings.

steps of auto forwardding all emails from specified sender/domain with Kutools for Outlook

Step 7: Enable the Auto Forward Feature

A confirmation dialog box will appear. Click Yes to enable the Auto Forward feature.

shot of the confirmation dialog box

Result

From this point onward, all emails from the specified senders will be automatically forwarded to the designated recipients.

Advantages:

Full Automation: Automatically forward emails from specified senders as soon as they arrive, eliminating the need for manual intervention.
Customizable Rules: Create multiple forwarding rules with options for exceptions and specific recipient lists, ensuring the process is tailored to your exact needs.
High Efficiency: Perfect for businesses and professionals handling large volumes of emails, enabling seamless and time-saving email management.

Note: To apply the Auto Forward feature in Kutools for Outlook, firstly, you should download and install Kutools for Outlook.

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