How to open zip attachments in Outlook?
Handling zip attachments in Outlook can often be a repetitive and time-consuming task, especially when managing multiple emails. While Outlook provides a standard method for opening zip attachments, it requires multiple steps and lacks the flexibility to handle multiple files at once. This article introduces two effective approaches: manually opening zip attachments from a single email and using Kutools for Outlook to efficiently process zip attachments from multiple emails in bulk.
Open a Zip Attachment from One Email in Outlook (Manual and Repetitive)
Open Zip Attachments from Multiple Emails with Kutools for Outlook 👍 (Efficient and Hassle-Free )
Open a Zip Attachment from One Email in Outlook
If you only need to open a zip attachment from a single email, Outlook's built-in feature can do the job. However, this method requires repetitive actions and doesn't work well with emails with multiple attachments.
Step 1: Select the email
In the "Mail" view, open the email containing the zip attachment in the "Reading Pane".
Step 2: Double-click the zip attachment
Locate the zip file in the "Attached bar" and double-click it.
Step 3: Confirm the opening
In the "Opening Mail Attachment" dialog box, click the "Open" button.
Step 4: Uncompress and access
Outlook will extract the zip file into a temporary folder. Double-click the extracted file to open it.
Step 5: Repeat for additional attachments
If the email contains multiple zip attachments, repeat steps 2–4 for each one.
Drawbacks
- Time-Consuming: Each zip file requires repetitive steps.
- Not Ideal for Multiple Emails: Repeating the process for multiple emails or attachments can be tedious.
- Temporary Folder Usage: Extracted files are stored in a temporary folder and may be difficult to locate later.
📂 Save Space with Auto Compress!
Tired of attachments clogging up your inbox? With Kutools for Outlook ’s Auto Compress feature, you can automatically compress all incoming email attachments or set custom rules to auto compress specific file types and sizes.
- Compress All Attachments: Enable auto-compression for all received attachments with just one click.
- Custom Rules: Compress specific file types (e.g., .xlsx, .docx) or large files over a certain size (e.g., 600KB).
Open Zip Attachments from Multiple Emails with Kutools for Outlook 👍
For those who regularly handle zip attachments across multiple emails, "Kutools for Outlook" offers a game-changing solution. Its "Uncompress All" (attachments) feature allows you to unzip attachments from one or multiple emails with just a few clicks, saving time and improving productivity.
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Step 1: Select multiple emails
In the "Mail" list, choose the emails containing zip attachments.
- Hold Ctrl to select multiple non-adjacent emails.
- Hold Shift to select a range of adjacent emails.
Step 2: Uncompress all attachments
Click "Kutools Plus" > "Attachment Tools" > "Uncompress All".
Step 3: Confirm the action
In the "Uncompress All" dialog box that appears, click "Yes" to proceed. Kutools will unzip all attachments in the selected emails.
Step 4: Open uncompressed attachments
Once the attachments are unzipped, you can double-click any file to open it.
Advantages of Kutools for Outlook?
- Batch Processing: Handle multiple emails and attachments simultaneously, eliminating repetitive actions.
- Simplified Workflow: Skip the hassle of manual uncompressing and temporary storage.
- Direct Access: The uncompressed files are organized for easy access.
Demo: Open zip attachments in Outlook
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