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How to create an appointment occurring on multiple dates in Outlook?

Generally speaking, you can easily create a recurring appointment occurring on multiple regular dates in Outlook. But, how about an appointment occurring on multiple irregular dates? This article will introduce solutions about an appointment repeating on multiple dates easily.


Create a recurring appointment occurring on multiple dates regularly

This method will guide you to create a recurring appointment that occurs on multiple dates regularly in Outlook. Please do as follows:

1. In the Calendar view, click Home > New Appointment to create a new appointment.

2. In the new Appointment window, please click Appointment > Recurrence. See screenshot:

3. In the Appointment Recurrence dialog box, please do as follows:
(1) In the Appointment time section, specify the start time, end time, and duration as you need for each occurrence;
(2) In the Recurrence Pattern section, set the repeating frequency as you need, such as the Monday of every week, etc.
(3) In the Range of recurrence section, specify the number of occurrences or date range as you need;
(4) Click the OK button.

4. Now you return to the Appointment Series window, please compose the appointment as you need, and click Appointment Series > Save & Close.

So far, you have created a recurring appointment which occurs on the Monday of every week (or other recurrence pattern as you specified) regularly. See screenshot:


Create an appointment occurring on multiple dates irregularly

If you need to create an appointment that occurs on multiple irregular dates, please follow below steps to get it done.

1. In the Calendar view, click Home > New Appointment to create a new appointment. Compose the appointment, save, and close it.

2. Now you return to the calendar. Holding the Ctrl key, drag the new appointment and drop to the specified date you need this appointment occurring

3. Repeat above Step 2 to copy the appointment to other dates as you need.

So far, the appointment has been copied to multiple dates as below screenshot shown:

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Comments (12)
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This comment was minimized by the moderator on the site
Hi
I'm trying to schedule a training sessions that will be held on Tuesday but not every week. how can i spisfy the weeks throw teams?
This comment was minimized by the moderator on the site
oke, dus stel heb ik verschillende mensen maar weet niet of ze allemaal outlook gebruiken. kan ik het ook gebruiken?

Ik wil 1 datum zoeken waar iedereen kan en dan verschillende datum waar ze uit kunnen kiezen.. kan dat ook.

Deed dit vroeger weet niet merr hoe dat moet nu.. bizar. Kan iemand mij helpen.
This comment was minimized by the moderator on the site
Hi jack,

Since the tutorial talks about how to create a recurring appointment, so it's only about yourself using Outlook. So I am not sure what do you mean by you don't know if other people are using Outlook.

To find a date that's available for everyone, please go to the tutorial: https://www.extendoffice.com/documents/outlook/4333-outlook-meeting-find-next-available-free-time.html

Amanda
This comment was minimized by the moderator on the site
I would like to create the one appointment series which is repeated every weeks, but first week on Monday and second on Thursday and this two weeks are repeated regularly till the end. Is ti possible?
This comment was minimized by the moderator on the site
Hi Shuster,
In this situation, I suggest you create two bi-weekly recurring appointments.
1. Please set the recurrence patter for the first bi-weekly recurring appointment as following screenshot shown:
1.1 Check Weekly
1.2 Specify Recur every 2 week(s) on
1.3 Only check Monday (Only check Tuesday for the second recurring appointment)
1.4 The first recurring appointment will start at the first week. (the second one starts at the second week)
This comment was minimized by the moderator on the site
@Anibasi, I think the idea is that you create the meeting series for yourself, re-arrange everything to the dates you want, and then forward the meeting invitation to others; but I might be wrong.
This comment was minimized by the moderator on the site
I second Jack's statement. How much time I wasted without knowing how simple it could be. Thank you!
This comment was minimized by the moderator on the site
ya this didn't work for me. I need to send multiple appointment invites to multiple people on different dates. basically "Appointment Series " is now here to be found for me :(
This comment was minimized by the moderator on the site
Well not often you have a meeting with yourself and this only copy in your own calendar but does not send out to the people invited. :-(
This comment was minimized by the moderator on the site
The copy and paste works well for appointments, but are not fit for meeting. For meetings, you can create a recurring meeting series firstly, and then modify each meeting occurrence as you need.
This comment was minimized by the moderator on the site
This doesn't work when you need to send it to others. I have made it recurring, but there are dates in-between that it will not run it. If I delete these days in my calendar, but when I send the invite, the days are put back in for everyone else.
This comment was minimized by the moderator on the site
Unbelievable how simple this is. I must have wasted over 30 hours of my life because I didn't know this and typed meetings over and over. Thank you.
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