How to set the default signature in Outlook?
Adding a signature to your emails enhances professionalism and saves time. Instead of manually inserting a signature every time you compose, reply to, or forward an email, Outlook allows you to set a default signature for a specific email account. Once configured, your signature will be automatically applied to all outgoing messages. Follow this guide to set up your default signature in Outlook effortlessly.
Set the default signature in Outlook
Set the default signature in Outlook
You can assign a default signature to a specific email account so that it appears automatically in all new, reply, and forwarded emails. This eliminates the need to manually insert a signature each time. Follow these steps to set it up:
1. In the Mail view, click Home > New Email to open a new message window.
2. In the new message window, click Insert > Signature > Signatures.
3. In the Signatures and Stationery dialog box, do the following:
1). Select your email account from the E-mail account drop-down list.
2). In the Choose default signature section, choose a default signature for new emails from the New Messages drop-down list.
3). In the Choose default signature section, select a default signature for replies and forwarded emails from the Replies/forwards drop-down list.
4. Click OK to save the changes, then close the new email without saving.
📌 Result: You have now successfully set a default signature for the specified email account. From now on, Outlook will automatically insert the signature when you create, reply to, or forward emails—ensuring a consistent and professional email format every time.
📅 Auto-Insert Date and Text in Subject or Signature Instantly!
Tired of manually adding dates to emails? With Kutools for Outlook, you can automatically insert the current date—and even custom text—into your email subject or signature every time you create, reply to, or forward a message. Just set it once, and Kutools handles it for you—instantly and consistently. 🚀
💡 Quick Tip: Click Kutools > Options, then enable date insertion in subjects or signatures.
✅ Auto-add date to subject lines
✅ Works on new & reply emails
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