Skip to main content

Kutools for Office — One Suite. Five Tools. Get More Done.

How to archive without .pst file in Outlook?

Author Kelly Last modified

As you know, the archived Outlook messages are saved in a .pst file. Are there any ways to archive Outlook messages without the .pst file? This article will introduce several workarounds for you.

Archive as .msg files instead of .pst file

Archive as html/txt/pdf/csv files instead of .pst file

Archive as .csv file instead of .pst file


Archive as .msg files instead of .pst file

We can quickly save selected messages to hard discs as .msg files with dragging and dropping.

1. In your computer, open the folder you will archive Outlook messages into.

2. Enable Outlook, open the specified mail folder, and press Ctrl + A keys to select all messages in the folder.

3. Drag the selected emails from the mail folder to the opened hard disc.

Now all messages in the specified mail folder are archived as .msg files directly.

Note: This method won’t remove archived messages from the specified mail folder in Outlook.


Archive as html/txt/pdf/csv files instead of .pst file

If you have Kutools for Outlook installed, you can also apply its Bulk Save feature to archive multiple messages as html/txt/pdf/csv files in Outlook.

Say goodbye to Outlook inefficiency! Kutools for Outlook makes batch email processing easier - now with free AI-powered features! Download Kutools for Outlook Now!!

1. Enable Outlook, open the specified mail folder, and select multiple messages you will archive.

2. Click Kutools > Bulk Save.

the screenshot of step about archiving as html/txt/pdf/csv files instead of .pst file 1

3. In the Save messages as other files dialog, please (1) click the screenshot of button (the Browse button) to specify the destination folder you will save the archived messages into, (2) check the file formats you will archive as, and (3) click the Ok button. See screenshot:

the screenshot of step about archiving as html/txt/pdf/csv files instead of .pst file 2

4. A dialog box comes out and tells you how many emails are saved. Please close it directly.

Now you will see all selected messages are archived as your specified file formats in bulk, such as .html files, .txt files, .pdf files, etc. See screenshot:

the screenshot of step about archiving as html/txt/pdf/csv files instead of .pst file 3

Archive as .csv file instead of .pst file

You can also apply the Import/Export feature to archive all messages in a mail folder as a .csv file instead of .pst file in Outlook.

1. Click File > Open & Export (or Open) > Import/Export (or Import).

2. In the Import and Export Wizard, please click to highlight Export to a file, and click the Next button.

the screenshot of step about archiving as .csv file instead of .pst file 1

3. In the Export to a File dialog, please click to highlight Comma Separated Values, and click the Next button.

the screenshot of step about archiving as .csv file instead of .pst file 2

4. In the second Export to a File dialog, please select the specified mail folder you will archive, and click the Next button.

the screenshot of step about archiving as .csv file instead of .pst file 3

5. In the third Export to a File dialog, please click the Browse button to specify destination folder and archived file name, and click the Next button.

the screenshot of step about archiving as .csv file instead of .pst file 4

6. In the last Export to a File dialog, please check the Export “E-Mail messages” from folder: Inbox option, and click the Map Custom Fields button.

the screenshot of step about archiving as .csv file instead of .pst file 5

7. In the Map Custom Fields dialog, please drag the fields you will archive from the From box to the To box, and click the OK button.

the screenshot of step about archiving as .csv file instead of .pst file 6

8. Click the Finish button.

Now all messages in the specified mail folder are archived as a .csv file.


Related Articles

How to archive without deleting in Outlook?

How to automatically archive attachments only in Outlook?


Best Office Productivity Tools

Breaking News: Kutools for Outlook Launches Free Version!

Experience the all-new Kutools for Outlook with 100+ incredible features! Click to download now!

🤖 Kutools AI : Uses advanced AI technology to handle emails effortlessly, including replying, summarizing, optimizing, extending, translating, and composing emails.

📧 Email Automation: Auto Reply (Available for POP and IMAP)  /  Schedule Send Emails  /  Auto CC/BCC by Rules When Sending Email  /  Auto Forward (Advanced Rules)   /  Auto Add Greeting   /  Automatically Split Multi-Recipient Emails into Individual Messages ...

📨 Email Management: Recall Emails  /  Block Scam Emails by Subjects and Others  /  Delete Duplicate Emails  /  Advanced Search  /  Consolidate Folders ...

📁 Attachments ProBatch Save  /  Batch Detach  /  Batch Compress  /  Auto Save   /  Auto Detach  /  Auto Compress ...

🌟 Interface Magic: 😊More Pretty and Cool Emojis   /  Remind you when important emails come  /  Minimize Outlook Instead of Closing ...

👍 One-click Wonders: Reply All with Attachments  /   Anti-Phishing Emails  /  🕘Show Sender's Time Zone ...

👩🏼‍🤝‍👩🏻 Contacts & Calendar: Batch Add Contacts From Selected Emails  /  Split a Contact Group to Individual Groups  /  Remove Birthday Reminders ...

Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!

Instantly unlock Kutools for Outlook with a single click. Don't wait, download now and boost your efficiency!

kutools for outlook features1 kutools for outlook features2

🚀 One-Click Download — Get All Office Add-ins

Strongly Recommended: Kutools for Office (5-in-1)

One click to download five installers at once — Kutools for Excel, Outlook, Word, PowerPoint and Office Tab Pro. Click to download now!

  • One-click convenience: Download all five setup packages in a single action.
  • 🚀 Ready for any Office task: Install the add-ins you need, when you need them.
  • 🧰 Included: Kutools for Excel / Kutools for Outlook / Kutools for Word / Office Tab Pro / Kutools for PowerPoint