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How to import styles from one document to another document in word?

Author: Sun Last Modified: 2023-10-19

If you have a set of carefully constructed styles in one document and you want to apply these same styles to other documents. Now you have to import styles from this document to another document. This tutorial will tell you how to import styles from one document to another document in word.


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Step 1: Open the document you want to import style to in Word then click File > Options> Custom Ribbon to add the Developer under the Main Tabs to ribbon. See screenshot:

Step 2. Click Document Template under Develop Tab, there will be a popup dialog, and click Organizer. See screenshot:

 

Step 3. There will be another popup dialog, click Close File in the right, and the check box will be replace with Open File. See screenshot:

Step 4. Click Open File, and select the file you want to import style from, then click Open.

You can search the file you want according to the format by clicking A, and also can enter the name of the file in File name box to quickly search it.

Step 5. After opening the file you want to import style from, you can select the style of the file in the right box and click Copy, it will copy the style to the left box. See screenshot:

Note:

1. Where the  arrow point to will be the place import style. And these two files can copy the style from each other. (Press Ctrl+click or Shift + click to select multiple styles)

2. You also can delete or rename the style.

3. There will be a description under the left box when you select a style in the box.

Step 6. After the copy, click Close, the style importing is finished.


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Comments (86)
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This comment was minimized by the moderator on the site
do you have any tools to delete all unused styes in word document?
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This does not describe Word 365 for Mac - the menu items, etc. simply do not match. I finally found the Templates under Tools in the menu bar and more or less was able to save a template from one document then Attach it and use in another.But it was trial and error.
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Great help, got me through
This comment was minimized by the moderator on the site
I have word 2007. I could not manage to do.
This comment was minimized by the moderator on the site
Thank you. In Word 2016 for Mac I was able to do it by starting from Tools -> Templates and Add-Ins -> Organizer and then follow your instructions.
This comment was minimized by the moderator on the site
Thanks, when i simply make a template file i can link my dotx file from that first screen. No need to to all that copying :)
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This made life easier, thank you
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THANKS! Phew
This comment was minimized by the moderator on the site
I found a much easier way (it works for Word 2016, I don't know for earlier versions of Word):
- In the document you have created your styles and headings, go to the 'Design' tab and click the downward arrow on the style sets. Then choose 'Save as a New Style Set'. A popup window will open to save the style set as a Word Template (*.dotx). Type in a name for the template style set and save it.
- In the new document where you want to use these styles, go again to the 'Design' tab and click the downward arrow on the styles sets. Then choose your saved template style set under 'Custom'. The style set will apply to your headings (if included in the template) and you can choose those styles for any paragraph.
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You are the wind beneath our wings!!! SO THANKFUL!!!
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YES. love the simplicity. it worked perfectly!
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Thanks! This was just what I was looking for. You saved me a lot of time.
This comment was minimized by the moderator on the site
Sweet..! thanks allot, worked
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thanks for the help!
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I found a workaround. I created the source document and created styles over there.
For example, created styles as numbered headings for h1,h2, h3, h4 and given names for these styles.

Types some empty content with these heading levels as in

11. H1

11.1 H2

11.1.1 H3

11.1.1.1 H4


In the current working document, I copied the h1, h2, h3, h4 empty content and pasted retaining the "Keep source formatting".

This copies the content retaining the source styles and also copies those styles into the current document. Both styles and style names are copied.

Wherever we want we can apply these styles.
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