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How to import styles from one document to another document in word?

If you have a set of carefully constructed styles in one document and you want to apply these same styles to other documents. Now you have to import styles from this document to another document. This tutorial will tell you how to import styles from one document to another document in word.


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Step 1: Open the document you want to import style to in Word then click File > Options> Custom Ribbon to add the Developer under the Main Tabs to ribbon. See screenshot:

Step 2. Click Document Template under Develop Tab, there will be a popup dialog, and click Organizer. See screenshot:

 

Step 3. There will be another popup dialog, click Close File in the right, and the check box will be replace with Open File. See screenshot:

Step 4. Click Open File, and select the file you want to import style from, then click Open.

You can search the file you want according to the format by clicking A, and also can enter the name of the file in File name box to quickly search it.

Step 5. After opening the file you want to import style from, you can select the style of the file in the right box and click Copy, it will copy the style to the left box. See screenshot:

Note:

1. Where the  arrow point to will be the place import style. And these two files can copy the style from each other. (Press Ctrl+click or Shift + click to select multiple styles)

2. You also can delete or rename the style.

3. There will be a description under the left box when you select a style in the box.

Step 6. After the copy, click Close, the style importing is finished.



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Comments (86)
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Import/Export styles in Word
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Thank you for this tutorial. The instructions are clear and the screen shots make sense. You just saved me loads of time!
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God Bless You God Bless You
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Wow! I was looking for this for so long! Thank you!
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The solution was presented in a manner that was "easy peasy lemon squeezy". Thanks for the assistance on this.
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Thanks. Just what I was looking for.
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I have been doing exactly this and it works perfectly if importing styles to a blank word doc however when the styles come over to an existing doc, they change and are all mixed in with the existing styles already in the document. For example, in the style sheet I'm after, everything is in Century Gothic but when I bring it over, it converts to Times New Roman. Size, colour and numbering however remain in tact. Any thoughts??
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Nicole, if you are importing styles from document to existing document, fonts depend on what style they are based on. Most text styles, are based on the Normal style, which defaults to Times New Roman. Change the normal style to the desired font. You can also change the font in the imported styles from the Styles pane. As far as the existing styles, you want to ensure that style names are not the same. For example, if the imported style has the same name as the style in the existing document, it will overwrite it. Change the style attributes of the imported style or just leave the styles in the existing document, as is and do not import that style from the other list. By the way, after years of trying to figure it out and no Microsoft Knowledgebase article on it, I finally figured out how to delete what appear to look like duplicate style names in the Styles pane, even though everyone says it isn't possible. Although they look the same in the Styles pane, they aren't. Ken
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I have Word 2013 that I have built Heading styles using multilevel lists. When I use import/export styles and copy my heading styles to another doc the first line with a heading applied is indented less than the style I defined. The other same heading style lines have the correct indent. If I clear the formatting and reapply it fixes it but its annoying when you have many headings imported. How can I avoid this? Thanks!
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Oh, sorry I forgot to mention that I have all my Heading styles base on the Heading style above e.g. Heading 2 is based on Heading 1, etc.
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Not sure if you got an answer to this, Chip, but here goes. If you don't want one style to affect another, don't base the Heading 2 style on Heading 1. It will carry all attributes of the Heading with it, including indentation. My suggestion is to rarely, if ever base one Style on another. That way you never have these issues. Create them from scratch, or at the very most, just use the font style.
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Does any one have similar instructions for MSWord for Mac 2011? Or even, do you know if it can or cannot be done? Chris
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How about doing the same in Word 2011 for Mac? Chris
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Thank you!! Works like a charm.
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Thank you so much for this!
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many many many thanks to your helpful help
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We have the same question for Outlook 2013. Do you have a tutorial for Outlook 2013? In Step 2 outlined above we cannot locate a document template image.
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Thank you thank you thank you!
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Thankyou. This info is quite helpful :)
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Thanks a lot! Saved me bunch of time!!
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Thank you. It too far too long to find useful instructions on how to do this, but it will save so much time now I've found them! This was really clear and easy.
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Thanks so much!!! Saved me loads of time as well.
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very helpful, thanks!
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Same for me as is for Nicole. Styles import fine; however, for documents with existing styles (that were supposed to be replaced) some of the latter affects the Styles. How do I correct this so that the imported Styles look exactly as they did in their original format?
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Take a look at "Style based on" in Modify Style popup box in both documents. You also may want to take a look at the font for Normal.
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