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How to create mailing labels by using mail merge in Word?

Author: Sun Last Modified: 2017-03-07

If you want to create labels which include the information about name, company and telephone number for the co-partners, you can quickly do it by using mail merge function in Word.

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Step 1. Open a new Word document, and click Mailings > Stat Mail Merge > Labels. See screenshot:

Step 2. In the Label Options dialog, select North American Size from the Product number list. See screenshot:

Step 3. Click OK. Then click Home > Show/Hide Editing Marks for more convenient to edit the labels. See screenshot:

Step 4. Click Mailings > Select Recipients, select the option for your needs. Here I select Use Existing List. See screenshot:

Step 5. In the Select Data Source, select the file and click OK. If the list you need to import is in an Excel workbook, there will be a Select Table dialog popping up after you selecting the workbook and clicking Open button. See screenshots:

Step 6. Click OK. Then delete all 《Next Record》in the document, see screenshots:

Step 7. Put the cursor at the start of the document and click Mailing > Insert Merge Field, then select the information you want to be included in the labels. See screenshot:

Step 8. Repeat step 7 to insert all the information you need, see screenshot:

Step 9. Click Update Labels in the Write & Insert Fields group under Mailings tab. See screenshot:

Step 10. Click Preview Results in Preview Results group, then the labels are created. See screenshot:

Step 11. Save the document by click File (Office button) > Save.


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