How to create and print envelopes from the mailing list in Word?
If you need to send letters to multiple people, writing names and addresses by hand on each envelope can be time-consuming, especially if you're working with a long mailing list. Fortunately, Microsoft Word provides a built-in mail merge feature that lets you automatically create and print envelopes using data from a list, such as an Excel spreadsheet. This tutorial will walk you through the process step by step, from setting the envelope style to printing envelopes for each recipient on your list.
Create and print envelopes from mailing list in Word
- Step 1: Set envelope style
- Step 2: Import the list into Word
- Step 3: Add recipient information to the envelope
- Step 4: Print the envelopes
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Create and print envelopes from mailing list in Word
Step 1: Set envelope style
- Open a Word document and go to "Mailings" > "Envelopes".
- In the Envelopes and Labels dialog, type the delivery address and return address, then click "Options".
- In the "Envelope Options" tab of the pop-up dialog, select the envelope size and positioning options.
- Switch to the "Printing Options" tab and choose the correct feed method for your printer.
- Click "OK", then click "Print".
- When prompted to save the return address, click "Yes".
- Verify that the envelope printed correctly. If not, adjust the feed method settings and try again.
Step 2: Import the list into Word
- Click "Mailings" > "Start Mail Merge" > "Envelopes".
- In the Envelope Options dialog, click "OK". A new envelope layout appears with your default return address.
- Go to "Mailings" > "Select Recipients" > "Use Existing List".
- Select the Excel file that contains your mailing list and click "Open", then choose the worksheet from the pop-up "Select Table" dialog.
- Click "OK", then click "Mailings" > "Edit Recipient List" to confirm the imported list.
- Select the recipients you want to include, then click "OK".
Step 3: Add recipient information to the envelope
- Place your cursor in the center text box of the envelope where you want the recipient address to appear.
- Click "Mailings" > "Address Block" to open the Insert Address Block dialog.
- Select the name format you want under "Insert recipientโs name in this format", and preview the result.
- If needed, click "Match Fields" to verify that the fields in your mailing list correctly match the required fields for the address block. If you donโt want a field to appear on the envelope, select "(not matched)" from the drop-down list for that field.
- Click "OK" to insert the address block into the envelope.
Step 4: Print the envelopes
- Click "Mailings" > "Preview Results". Use the navigation buttons on the ribbon to check how each envelope will appear.
- Click "Finish & Merge" > "Print Documents".
- In the "Merge to Printer" dialog, select the records you want to print, then click "OK".
The envelopes are now printed and ready for mailing.
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