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How to merge or combine multiple lines into a single paragraph in Word document?

If there are hundreds and thousands of paragraphs in your Word document, when printing this document, it will need a lot of paper. For saving papers, you can merge these multiple lines into one single paragraph. However, how could you combine all these lines into one paragraph quickly and easily in Word document?

Merge or combine multiple lines into one single paragraph with Find and Replace function

Merge or combine multiple lines into one single paragraph with VBA code


Merge or combine multiple lines into one single paragraph with Find and Replace function

The Find and Replace function in Word can help you to merge multiple lines into one paragraph, please do as this:

1. Select the paragraphs that you want to merge into one paragraph.

2. And then, click Home > Find > Advanced Find to go the Find and Replace dialog box, in the Find and Replace dialog box, under the Find tab, please enter ^p into the Find what text box, and then select Current Selection option from the Find In drop down list, see screenshot:

doc merge multiple lines 1

3. Then go to the Replace tab, and leave the Replace with text box empty, and then click Replace All button, see screenshot:

doc merge multiple lines 2

4. And all the selected paragraphs have been merged into one single paragraph, see screenshot:

doc merge multiple lines 3


Merge or combine multiple lines into one single paragraph with VBA code

Here is another useful method also can help you to finish this job in Word, please do with following steps:

1. Select the lines that you want to merge into one paragraph.

2. Then, hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

3. And then, click Insert > Module, copy and paste below code into the opened blank module.

VBA code: Merge multiple lines into one single paragraph:

Sub CleanUpPastedText()
    Dim xSelection As Selection
    On Error Resume Next
    Application.ScreenUpdating = False
Set xSelection = Application.Selection
    If xSelection.Type <> wdSelectionIP Then
        FindAndReplace xSelection
    Else
      If MsgBox("Do you want to merge all selected lines into one paragraph?", vbYesNo + vbInformation, "Kutools for Word") = vbNo Then Exit Sub
      xSelection.WholeStory
      Set xSelection = Application.Selection
      xSelection.HomeKey wdStory
      FindAndReplace xSelection
    End If
    Application.ScreenUpdating = True
    Application.ScreenRefresh
    MsgBox "The selected lines have been merged into one paragraph.", vbInformation, "Kutools for Word"
End Sub
Sub FindAndReplace(Sel As Selection)
    With Sel.Find
        .ClearFormatting
        .Replacement.ClearFormatting
        .Forward = True
        .Wrap = wdFindStop
        .Format = False
        .MatchAllWordForms = False
        .MatchSoundsLike = False
        .MatchWildcards = True
        .Text = "[^s^t]{1,}^13"
        .Replacement.Text = "^p"
        .Execute Replace:=wdReplaceAll
        .Text = "([!^13])([^13])([!^13])"
        .Replacement.Text = "\1\3"
        .Execute Replace:=wdReplaceAll
        .Text = "[ ]{2,}"
        .Replacement.Text = " "
        .Execute Replace:=wdReplaceAll
        .Text = "([a-z])-[ ]{1,}([a-z])"
        .Replacement.Text = "\1\2"
        .Execute Replace:=wdReplaceAll
        .Text = "[^13]{1,}"
        .Replacement.Text = "^p"
        .Execute Replace:=wdReplaceAll
    End With
End Sub

4. And then press F5 key to run this code, and all selected paragraphs have been combined into one paragraph as following screenshot shown:

doc merge multiple lines 4

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